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9 Things You Shouldn’t Do with Your Email

9 Things You Shouldn’t Do with Your Email

Email is one of our primary means of communication, yet so many people make so many mistakes with it. If someone doesn’t reply to someone when speaking to them in-person, it’s considered extremely rude; yet somehow, it’s okay to leave an email conversation abruptly? Not cool. Here are 9 things you shouldn’t do with email.

1. You shouldn’t leave someone hanging.

For a lot of correspondences, all you need to respond to an email are two letters: o and k. Actually, the person on the receiving will probably understand you with just a k. Send a letter or two to confirm that you received someone’s email. Even better, give them an idea of when you’ll get back to them. But, at the very least, leaving someone lingering is something you shouldn’t do with email.

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2. You shouldn’t ask something urgent in email.

Even though we all have our email accounts on our smartphones, not everybody is going to be checking their email unless you give them a real reason to. If you need a response by the end of the day, don’t be afraid to pick up the phone. Waiting for them to check their messages is something you absolutely shouldn’t do with email.

3. You shouldn’t write a novella in an email.

Almost no one’s going to read anything longer longer than 1000 words, and even that’s pushing it. Compress most of your messages into 500 words or less.

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4. You shouldn’t use your inbox as a to-do list.

An email is a terrible to-do list. Unless you’re emailing yourself regular memos, not everything you need to get done in a day is going to pop up in your inbox. However, email can make a great second to-do list. Use the app Mailbox (for iOS, Android and in Beta for OS X) to save email chains you’re not ready to archive.

5. You shouldn’t let your inbox pile up.

Letting your messages stack up is something you shouldn’t do with email. Your goal should be to get your inbox to zero emails, or as close to zero as possible. The Mailbox app comes in handy again here, letting you sort some emails into lists and save others for later so that you can reach zero with relative ease.

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6. You shouldn’t over-think an email.

You can definitely spend too long crafting an email. After a while, there’s nothing you can do to make your email any better. In fact, if you noodle with it for too long, you’ll likely start to make your message worse.When you’re 95% sure of its contents, just let the email fly.

7. You shouldn’t under-think an email.

I mentioned above that you should send an email when you have 95% certainty. Any level of scrutiny lower than that is dangerous. Grammar errors and typos are a death knell when you’re applying to a job or trying to pick up a new client. Likewise, if you’re sending a very serious, very personal email, make sure the message has exactly the right tone.

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8. You shouldn’t write something original for every email.

Only people new to lifehacking craft an entirely new message for everyone they’re emailing. That’s a habit you absolutely shouldn’t do with email. Productivity experts save templates of common messages they have to email into a note-taking service like Evernote or OneNote. A true pro even has a text expansion app which only necessitates a few keystrokes to send a long message.

9. You shouldn’t be too exclamatory in your emails.

An excess of exclamation marks is really annoying!!!! Same goes for questions marks, ellipses and especially emoticons. If you write emails super casually, the person you’re emailing won’t take you seriously. Even if you’re just emailing back and forth with a friend, you might want to try using professional language just to get in the habit of it.

Featured photo credit: Recrea HQ via flickr.com

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Matt OKeefe

Freelance Writer, Marketer

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Last Updated on November 13, 2018

Do You Want to Know the Secret to Living a Fulfilling Life?

Do You Want to Know the Secret to Living a Fulfilling Life?

Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

Living a Fulfilling Life is Within Reach

Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

Not so much!

Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

Learning Never Ends

The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

The Importance of Lifelong Learning

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Why is it important to become a lifelong learner?

A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

You’ll Remain Relevant in the Workplace

With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

You’ll Increase Your Earning Potential

From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

Learning Gives You Options

Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

Gain More with Cornerstone Skills

You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

The learning never needs to stop!

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This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

Featured photo credit: Artem Bali via unsplash.com

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