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7 Ways to Leverage Your Time to Increase Your Productivity

7 Ways to Leverage Your Time to Increase Your Productivity

    We’re all busy people. Some people, though, are busier than we’d ever imagine, yet are somehow are able to stay on top of things so well they seem to go about their life in a lackadaisical manner, while we struggle to produce good work and maintain a household.

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    What’s their secret? Why do they seem to have everything figured out; always unstressed and ready to go?

    Leverage.

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    Sure, tactics like maintaining “to-do” lists (or “done” lists), setting goals, and decreasing the amount and time of meetings can all help. But really, these are all tactics that fall into a strategical category of leveraging our time.

    Leverage is an awesome force–it allows us to multiply our abilities by applying a little pressure to something.

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    In life, we can leverage our time, and here are seven ways to do just that:

    1. Get it out of your head. If it’s in your head, chances are it’s taking up valuable storage space that you can be using to get things done. Every time you think of a task, to-do item, or idea, write it down. Getting it out of your head not only lets you focus energy elsewhere, rather than trying to remember things, it also helps you clear your mind so you’ll be more effective when you do try to tackle that massive list of chores.
    2. Organize your day. Do you go to work and just “jump in” to all the work that’s in front of you? Try this instead: organize your day into chunks of time–10-15 minutes for emails, an hour for that large project due at the end of the month, etc. Focus on knocking out the most important things on the list, earlier in the day to increase your productivity. As your day draws to a close, the easier or shorter items on the list will require less effort, allowing you to de-stress at the same time.
    3. Use other people’s time. One of my favorite entrepreneurial tactics is leveraging other people. This doesn’t mean using other people–no one likes that. Leveraging other people means empowering and allowing coworkers and employees, or even outsourced help, to help you with some of your routine tasks throughout the day. If you run a website, consider hiring someone to maintain the server, site, comments, and emails.
    4. Focus on the prize, but work in “chunks.” Don’t let the looming pressures of finishing that massive report get you down. Focus on how awesome it will be, but actively seek to “chunk” it into manageable parts that you can work on steadily. Give yourself a small reward every time you finish a chunk, and yes–give yourself a large reward when you finish the final project!
    5. Allow time for yourself. One of the most overlooked aspects of the American working life, leading to stressful people who are spread too thin, is giving time to yourself. Plan and write down a segment of each day that you can take 10-15 minutes (at least) to just unwind and do nothing. Don’t think, don’t check email, don’t call your friend. Just sit, relax, and let your mind recharge. You’ll come back refreshed and more able to leverage the time you have. In addition, take a breather for one day a week or every other week if possible to increase your productivity. Do some easier tasks or the “fun” parts of your work, but don’t let yourself get carried away turning Sunday afternoon into another workday.
    6. Use technology. Technology is an evil temptress for productivity–it can suck us in with promises of simple task management, planning, and keeping us in the loop. But we can easily get caught in the vortex of more, more, more tech. Use a simple task manager if it suits your work style, but give yourself limits on social networking sites, checking email, and even text messaging (if that’s your thing). Ironically, there are really cool apps and software packages that help increase your productivity, so be careful and mindful of how you’re leveraging their help.
    7. Keep learning. The day you stop learning is the day you stop producing good stuff. Keep reading, trying new things, and implementing them. To leverage your ability to read, start listening to audiobooks in the car to and from work, and during workouts. Don’t let your RSS feed reader bog you down during the day, but make sure you keep tabs on your favorite blogs and news sites a few times a week, if for no other reason than inspiration.

    Leverage is only useful to us if we’re using it in the right direction: if we let the pressures of our lives get to us so much that we feel like we’re drowning, leverage is to blame. But it’s leverage in the wrong direction.

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    Use leverage the right way and you can free yourself from the mundane things that you never want to do, allowing yourself the ability to create the things that motivate you, inspire you, and keep you pushing toward the weekend.

    Or a better tomorrow!

    What about you? What are some other ways you’ve been able to leverage your time at work, at home, or elsewhere in your life to give you more “you” time?

    (Photo credit: Close Up of Newton’s Cradle via Shutterstock)

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    Last Updated on March 31, 2020

    How To Break the Procrastination Cycle

    How To Break the Procrastination Cycle

    How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

    There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

    The Vicious Procrastination Cycle

    For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

    2. Apprehension Starts to Come Up

    The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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    3. Still No Action

    More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

    4. Flicker of Hope Left

    You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

    5. Fading Quickly

    Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

    6. Vow to Yourself

    Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

    Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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    How to Break the Procrastination Cycle

    Unless you break the cycle, you will keep reinforcing it!

    To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

    2. Plan

    Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

    3. Resistance

    Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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    What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

    4. Confront Those Feelings

    Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

    Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

    5. Put Results Before Comfort

    You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

    6. Repeat

    Repeat steps 3-5 until you achieve what you first set out to do.

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    Final Thoughts

    Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

    If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

    Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: Luke Chesser via unsplash.com

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