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Last Updated on November 27, 2020

7 Ways to Leverage Your Time to Increase Your Productivity

7 Ways to Leverage Your Time to Increase Your Productivity

We’re all busy people. Some people, though, are busier than we’d ever imagine, yet are somehow are able to stay on top of things so well they seem to go about their life in a lackadaisical manner, while we struggle to produce good work and maintain a household.

What’s their secret? Why do they seem to have everything figured out; always unstressed and ready to go?

Time leverage.

Sure, tactics like maintaining “to-do” lists (or “done” lists), setting goals, and decreasing the amount and time of meetings can all help. But really, these are all tactics that fall into a strategical category of leveraging our time.

Leverage is an awesome force–it allows us to multiply our abilities by applying a little pressure to something.

In life, we can leverage our time, and here are seven ways to do just that:

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1. Get It Out of Your Head

If it’s in your head, chances are it’s taking up valuable storage space that you can be using to get things done. Every time you think of a task, to-do item, or idea, write it down.

Getting it out of your head not only lets you focus energy elsewhere, rather than trying to remember things, it also helps you clear your mind so you’ll be more effective when you do try to tackle that massive list of chores.

2. Organize Your Day

Do you go to work and just “jump in” to all the work that’s in front of you? Try this instead:

Organize your day into chunks of time –10-15 minutes for emails, an hour for that large project due at the end of the month, etc.

Focus on knocking out the most important things on the list, earlier in the day to increase your productivity. As your day draws to a close, the easier or shorter items on the list will require less effort, allowing you to de-stress at the same time.

3. Use Other People’s Time

One of my favorite entrepreneurial tactics is leveraging other people. This doesn’t mean using other people–no one likes that.

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Leveraging other people means empowering and allowing coworkers and employees, or even outsourced help, to help you with some of your routine tasks throughout the day. If you run a website, consider hiring someone to maintain the server, site, comments, and emails.

4. Focus on the Prize, but Work in “Chunks”

Don’t let the looming pressures of finishing that massive report get you down. Focus on how awesome it will be, but actively seek to “chunk” it into manageable parts that you can work on steadily.

Give yourself a small reward every time you finish a chunk, and yes–give yourself a large reward when you finish the final project!

5. Allow Time for Yourself

One of the most overlooked aspects of the American working life, leading to stressful people who are spread too thin, is giving time to yourself.

Plan and write down a segment of each day that you can take 10-15 minutes (at least) to just unwind and do nothing. Don’t think, don’t check email, don’t call your friend. Just sit, relax, and let your mind recharge. You’ll come back refreshed and more able to leverage the time you have.

In addition, take a breather for one day a week or every other week if possible to increase your productivity. Do some easier tasks or the “fun” parts of your work, but don’t let yourself get carried away turning Sunday afternoon into another workday.

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Learn more about The Importance of Scheduling Downtime.

6. Use Technology

Technology is an evil temptress for productivity–it can suck us in with promises of simple task management, planning, and keeping us in the loop. But we can easily get caught in the vortex of more, more, more tech.

Use a simple task manager if it suits your work style, but give yourself limits on social networking sites, checking email, and even text messaging (if that’s your thing).

Ironically, there are really cool apps and software packages that help increase your productivity, so be careful and mindful of how you’re leveraging their help.

Check out these 18 Best Time Management Apps and Tools.

7. Keep Learning

The day you stop learning is the day you stop producing good stuff. Keep reading, trying new things, and implementing them.

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To leverage your ability to read, start listening to audiobooks in the car to and from work, and during workouts. Stay tuned with your favorite blogs and news sites a few times a week but don’t let them bog you down during the day.

Here’s How to Cultivate Continuous Learning to Stay Competitive.

Bottom Line

Leverage is only useful to us if we’re using it in the right direction: if we let the pressures of our lives get to us so much that we feel like we’re drowning, leverage is to blame. But it’s leverage in the wrong direction.

Use leverage the right way and you can free yourself from the mundane things that you never want to do, allowing yourself the ability to create the things that motivate you, inspire you, and keep you pushing toward the weekend.

Or a better tomorrow!

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Featured photo credit: Jaelynn Castillo via unsplash.com

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More by this author

Nick Thacker

Nick is a novelist and founder of Sonata & Scribe. He shares productivity hacks on Lifehack.

7 Ways to Leverage Your Time to Increase Your Productivity How to Maintain a Blog AND a Full-Time Job Why I Write Using a Minimal Text Editor Why You Should Be a Writer The Amazing Secret Behind All Habits

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Last Updated on June 22, 2021

How to Prioritize Right in 10 Minutes and Work 10X Faster

How to Prioritize Right in 10 Minutes and Work 10X Faster

Every one of my team members has a bucket load of tasks that they need to deal with every working day. On top of that, most of their tasks are either creative tasks or problem-solving tasks. Each one of them has had to learn how to prioritize tasks in order to get everything done.

Despite having many tasks to handle, our team is able to stay focused and creative and work towards our goals consistently in a set amount of time.

I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours in the long run. So, let’s get started with my method on how to prioritize things:

How to Prioritize With the Scales Method

One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days. All of this was making it impossible for her to develop a good work life balance in the long term.

After she listened to my advice about utilizing the Scales Method, she immediately experienced a dramatic rise in productivity, which looked like this:

  • She could produce three times more creative ideas for blog articles.
  • She could publish all her articles on time.
  • And she could finish all her work on time every day (no more overtime!).

If you’re curious how she did it, read on for the step-by-step guide:

1. Set Aside 10 Minutes for Planning

When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

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My recommendation is to give yourself a specific time period for planning, but keep it short. 10 or 15 minutes should be adequate to think about your plan.

Use this time to:

  • Look at the big picture.
  • Think about the current goal and target that you need/want to achieve.
  • Lay out all the tasks you need to do.

2. Align Your Tasks With Your Goal

This is the core component that makes the Scales Method effective as you learn how to prioritize.

It works like this:

Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

By cost, I am referring to the effort needed per task (including time, money, and other resources). The benefit is how closely the task can contribute to your goal.

    To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

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    Low Cost + High Benefit

    Do these tasks first because they’re the simplest ones to complete, but they’ll help you get closer to your goal.

    Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve it would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

    High Cost + High Benefit

    Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete, and then re-evaluate these small tasks and set their correct priority level.

    Imagine if you were asked to write a product launch plan for a new, diary-free, protein powder supplement. Instead of trying to write the plan in one sitting, aim to write the different sections at different times (e.g. spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

    Low Cost + Low Benefit

    When learning how to prioritize time and tasks, this particular combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kinds of tasks in between valuable tasks as a useful break.

    These are probably necessary tasks (e.g. routine tasks like checking emails), but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

    High Cost + Low Benefit

    Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

    For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there that can make this process instant and seamless.

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    Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

      After listening to my advice, she broke down the high cost + high benefit task into smaller ones. Her tasks then looked like this (in order of priority):

        And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only, thereby significantly lowering the associated time cost.

        Once you’ve effectively analyzed the cost and benefits of your daily tasks, you can dive into this Full Life Planner to make sure you complete everything on your list in the best way possible.

        Bonus Tip: Tackling Tasks With Deadlines

        Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on how to prioritize based on which tasks would help you to achieve more (in terms of setting goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be due dates set by external parties, such as managers and agencies.

        In cases like these, I suggest that, after considering the importance and values of your current tasks, align the list in a way that helps you meet deadlines and adjust the priorities accordingly.

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        For example, let’s dip into the editor’s world again.

        Some of the articles she edited needed to be published by specific dates, so these are urgent and important tasks. The Scales Method allows for this, and in this case, her amended task list would look something like this:

          Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to prioritize them into a workable order.

          The Bottom Line

          The Scales Method is different from anything else you’ve tried. By adopting the Scales Method, you’ll begin to correctly prioritize your work and boost your productivity by up to 10 times!

          Unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefit. My method will also help you to take follow-up action based on different cost and benefit combinations, which can boost your career development overall.

          Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be very easy to put your tasks into a priority list. All that remains is that you kick off your next working day by following your new master list.

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          Featured photo credit: Scott Graham via unsplash.com

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