Email has become such an integral part of our lives that it’s nearly impossible to go without it. You can’t simply ignore them and continue to function normally. Just like anything else, however, email needs to be managed and thoughtfully integrated into your schedule.
A popular productivity hack for managing email is the idea of an Inbox Zero. That means getting to a point where you have no emails left in your inbox. Unfortunately this is pretty unrealistic and exhausting. There is always going to be a new email in your inbox and if your goal is to get to Inbox Zero, chances are you’re going to spend your entire day just clearing out each mail as it comes in. A perpetual hamster wheel.
Instead of being glued to your phone or computer, watching for new messages like a hawk, here are seven ways to more realistically manage your emails:
1. Be clear, concise, actionable, and relevant with emails. The idea here is to cut down on the back-and-forth. With ambiguous and open-ended emails you’re only going to get people emailing you back for clarification so you can expect a new email for every one you send out. You want the recipients to clearly understand your email and not have to respond.
2. Use Gmail’s priority inbox. It automatically tries to separate your important emails from everything else. Priority inbox learns which emails are important to you based on your emailing history and what emails you mark as important. In default mode, it automatically separates your mail into ‘Important and unread’, ‘Starred’ and ‘Everything else’, but you can easily change these settings to something that suits you. Filtering your email shows you exactly what you need, the rest is usually junk or distractions.
3. Don’t check your email too often. This is the biggest productivity killer. Every time your email distracts you, you’ll need about 5-15 minutes to recover your focus on the task you were doing. Set up regular but infrequent time slots to check your email. Some people try to power through work first thing in the morning and then slot in an email check before lunch. Then one last quick check near the end of the work day. Creating these time crunches helps to zero in on emails that require immediate attention.
4. Use Boomerang so important emails don’t fall to the bottom of your inbox. It’s a pretty nifty plugin that allows you to schedule emails and reminds you to follow up. One particular feature allows you to remove emails from your inbox and bring them back to the top at a later, more convenient time. The Mailbox App for your smartphone also has this feature.
5. Receive less email by sending less email – practice what you preach. Drawing from Point 1, sending email means you will be receiving email. So if you send less, you’ll receive less. Not only are you helping yourself but you’re helping the recipient form better habits too – everyone wins.
6. Have an email routine. Besides when you decide to check your email, how long you’re allowed to spend reading or writing should also be limited. By setting up a strict routine you’ll know when your time is up and to return to your immediate to-do list instead of being side tracked by a supposedly urgent issue. If it is really urgent, you would likely receive a call.
7. Speaking of calls, don’t handle controversial or highly sensitive topics through email. Email is the worst medium to communicate emotion. All the recipient sees is text so they tend to fill in the context and emotions around an email themselves. If you have something very controversial, you are better off discussing this over the phone or in person to avoid misinterpretations and miscommunication.
Ultimately we need to realize that email is simply one of the many tools we use to communicate with people. It’s important not to think of it as our job and become a slave to it. By using these tips, you’ll be able to manage it more effectively and be more productive. Get rid of those email demons once and for all.
Do you have any other tips for managing email? Let us know in the comments below!
Forgot a name? Misplaced your keys? Taking longer to find the right words? Don’t panic. There’s plenty you can do to improve your memory.
You’re probably expecting us to reveal 7 little known and newly discovered herbs from the forests of the Amazon, the peaks of the Himalayas and the Arctic tundra. No such luck.
Despite Americans spending hundreds of millions of dollars a year on Ginkgo Biloba, Ashwagandha, Periwinkle, Bacopa, Vitamin B’s, Omega 3’s and memory boosting supplement cocktails, there is very little scientific evidence they actually work. 
Instead, we’re going to offer you 7 completely natural memory boosters, backed up by scientific research. It may take a little more effort than a magic memory pill, but the benefits will transcend your memory and improve your overall quality of life as well, making you more fit, energetic, happy and sharp.
The first process in remembering is creating a memory.
This is where our brain sends a signal, associated with a thought, event or piece of information our mind is processing, over our brains neural pathways, called synapses.
Think of our neural pathways like roads and information like trucks. The better the roads, the more trucks can be driven.
The second step in remembering is memory consolidation.
Consolidation is when the brain takes that thought, event or piece of information and actually stores it in the brain. So now we’re talking about taking delivery of the trucks and storing its contents in the warehouse.
Consolidation helps us store information and label it properly, so its organized and easy to retrieve when needed.
The last step is memory retrieval.
That’s the step whereby we try to retrieve the information stored in our brains. You know when you have the name of someone on the tip of your tongue.
You have the information; it’s been stored, but you just can’t find it. Our memory recall is typically better the stronger the memory is and the more often we’ve used it.
Memory decline is a normal part of aging. However, new scientific research is discovering many new ways for us to improve memory creation, consolidation and retrieval–no matter our age.
7 Natural Memory Boosters
So how to work on memory and boost your brain power? Here’re 7 brain boosters backed by science that you should try:
1. Aerobic Exercise
Aerobic activity is about as close as we get to a magic pill for our memories. Exercise helps your brain create new capillaries and brain-derived neurotrophic factor (BDNF) which creates new brain cells and connections. To put it in plain english, aerobic activity changes our brains and helps it grow.
Studies have shown that exercising increases the size of the hippocampus and improves memory. In fact, even if you start exercising as an older adult, you can reverse cognitive decline by 1 to 2 years and protects against further decreases in the size of the hippocampus, which is essential for memory. 
In another study, reviewed by Dr. Ian Robertson of the University of Dublin, they looked at a group of people of 60 years and older, who engaged in “active walking” for four months.
They compared them with another group of people who only stretched over the same period of time. After testing both groups before and after the 4 month period, the walkers improved their memory and attention considerably more than the stretching group.
So which exercises are best and how much do we have to exercise?
Turns out, it doesn’t really matter whether you run, swim, row or bike. What does matter is that you push yourself beyond your current abilities, keep doing more, keep getting better. Set yourself short term goals and keep pushing the goal posts.
You need your sleep. The deeper the better. Sleep helps improve your procedural memory (how to do things, like how do I navigate my iPhone) and declarative memory (facts, like what’s my password). 
Even short naps from 6 to 45 minutes have been shown to improve your memory. In one Harvard study, college students memorized pairs of unrelated words, memorized a maze and copied a complex form. All were tested on their work. Half were then allowed to take a 45 minute nap. They were then retested. Those who took a nap, got a boost in their performance. 
Another study showed that getting REM (deep) sleep can increase your memory and mental performance by 33% to 73%. Getting a deep sleep helps the brain consolidate memories through dreams and “associative processing”. However, the study also revealed that heart rate variability in deep sleep also contributed significantly to increased memory performance. 
3. MIND Diet
Healthy eating, particularly more dark colored fruit, vegetables and oily fish has been shown to improve memory and stave off cognitive decline.
The MIND diet is proven to reduce the risk of dementia. It’s a mix of the popular Mediterranean diet and the low blood pressure DASH diet. 
The study kept track of the diets of almost 1,000 older adults. They were followed for an average of 4½ years.
The study concluded that “people whose diets were most strongly in line with the MIND diet had brains that functioned as if they were 7½ years younger than those whose diets least resembled this eating style.”
The study also showed that people who followed the MIND diet in the study reduced their chance of getting Alzheimer’s disease in half.
So what does the MIND diet consist of? Lots of vegetables, leafy greens, nuts, berries, beans, fish, poultry, olive oil, whole grains and wine.
We all know that stress is bad for our health. It can raise our blood pressure, impact our immune system and interrupt our sleep. Stress also impairs our memory.
When our body gets stressed, it releases cortisol into our blood stream, which can cause short and long term physical changes to the brain. While cortisol has sometimes been shown to cause increases in short term memory, it can actually decrease our long term recall memory.
To help reduce the stress in your life, try relaxing with meditation, yoga or breathing exercises. Unplug–even for just a few hours. Stop checking your emails, social accounts and news. Release some endorphins with some exercise.
Bottom line, the more anxious and stressed we are, the less clearly we think, the poorer our memory works.
5. Continuous Learning
The mind is like a muscle. The more you challenge it, the stronger it gets. The more you learn, the more you can learn.
Research shows that learning can actually change the physical makeup of your brain. Not too long ago, we used to think that you were born with a fixed amount of brain cells, which declined with age. New research now shows that we can actually increase the number of brain cells we have throughout our life.
Aside from staying physically active, learning new skills and studying can actually keep our brains healthier. Consider taking a continuing education class, studying a new language, learning a new instrument, playing new card games. 
Studies show that the more complex the task, the more benefits for your mind. Simply showing up to class is not enough. You need to be actively engaged. Anything that forces you to focus and learn something new and get out of a rote routine will help you sharpen your mind and boost your memory.
6. Stay Social
The more deep and meaningful social connections you maintain, the more you protect your brain. Bottom line, the more friends you have, the more people you work with, the more you’re forced to use your brain.
Social isolation and loneliness are significant risks of dementia. Without interacting with others, our brains wilt. Isolation and loneliness lead to depression, physical and mental decline. 
In a 2016 study published in Frontiers in Aging Neuroscience, seniors with a full social calendar did better on memory, reasoning, and processing speed tests. 
What to do?
Party! Seriously, get together with friends as often as possible. Have family dinners. Choose social activities or sports like tennis, golf, cards or go for walks with a friend. Bottom line have fun, build meaningful social relationships and stay connected. Not only will it make your mind sharper and your memory better, you’ll be happier, too!
7. Wakeful Rest
This one is getting harder and harder to do. In a world where we can’t sit on a bus, go up an elevator or go to the bathroom without our phones, doing absolutely nothing to distract our minds is becoming increasingly difficult.
But, the results are in. Doing nothing is great for your memory. Quietly resting for 10 minutes, after you learn something will help you remember and help you create more detailed memories. 
What we do minutes after we learn something new has a significant impact on how well we retain the new information. In another study, it didn’t matter what you did after you learned something new, as long as you weren’t distracted by outside factors. In other words, you could be thinking of your day, making a grocery list, or thinking of a story. In either case, wakeful rest for a period of 10 minutes helped the brain process and consolidate your memories so that you were better able to recall the information at a later date. 
You don’t have to spend a dime on cocktails and supplements promising a quick boost to your memory power. There is very little conclusive scientific evidence suggesting supplements will help improve the memories of healthy individuals–not for Ginkgo Biloba, Vitamin B, fish oils, Vitamin D, Folate or other supplements claiming they a secret formula.
There are far cheaper and more effective ways to boost your memory: exercise, rest, eat well, learn, love, laugh and relax. Who wouldn’t want that prescription?