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7 Ways to Exorcise Your Email Demons

7 Ways to Exorcise Your Email Demons

Email has become such an integral part of our lives that it’s nearly impossible to go without it. You can’t simply ignore them and continue to function normally. Just like anything else, however, email needs to be managed and thoughtfully integrated into your schedule.

A popular productivity hack for managing email is the idea of an Inbox Zero. That means getting to a point where you have no emails left in your inbox. Unfortunately this is pretty unrealistic and exhausting. There is always going to be a new email in your inbox and if your goal is to get to Inbox Zero, chances are you’re going to spend your entire day just clearing out each mail as it comes in. A perpetual hamster wheel.

Instead of being glued to your phone or computer, watching for new messages like a hawk, here are seven ways to more realistically manage your emails:

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1. Be clear, concise, actionable, and relevant with emails. The idea here is to cut down on the back-and-forth. With ambiguous and open-ended emails you’re only going to get people emailing you back for clarification so you can expect a new email for every one you send out. You want the recipients to clearly understand your email and not have to respond.

2. Use Gmail’s priority inbox. It automatically tries to separate your important emails from everything else. Priority inbox learns which emails are important to you based on your emailing history and what emails you mark as important. In default mode, it automatically separates your mail into ‘Important and unread’, ‘Starred’ and ‘Everything else’, but you can easily change these settings to something that suits you. Filtering your email shows you exactly what you need, the rest is usually junk or distractions.

3. Don’t check your email too often. This is the biggest productivity killer. Every time your email distracts you, you’ll need about 5-15 minutes to recover your focus on the task you were doing. Set up regular but infrequent time slots to check your email. Some people try to power through work first thing in the morning and then slot in an email check before lunch. Then one last quick check near the end of the work day. Creating these time crunches helps to zero in on emails that require immediate attention.

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4. Use Boomerang so important emails don’t fall to the bottom of your inbox. It’s a pretty nifty plugin that allows you to schedule emails and reminds you to follow up. One particular feature allows you to remove emails from your inbox and bring them back to the top at a later, more convenient time. The Mailbox App for your smartphone also has this feature.

5. Receive less email by sending less email – practice what you preach. Drawing from Point 1, sending email means you will be receiving email. So if you send less, you’ll receive less. Not only are you helping yourself but you’re helping the recipient form better habits too – everyone wins.

6. Have an email routine. Besides when you decide to check your email, how long you’re allowed to spend reading or writing should also be limited. By setting up a strict routine you’ll know when your time is up and to return to your immediate to-do list instead of being side tracked by a supposedly urgent issue. If it is really urgent, you would likely receive a call.

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7. Speaking of calls, don’t handle controversial or highly sensitive topics through email. Email is the worst medium to communicate emotion. All the recipient sees is text so they tend to fill in the context and emotions around an email themselves. If you have something very controversial, you are better off discussing this over the phone or in person to avoid misinterpretations and miscommunication.

Ultimately we need to realize that email is simply one of the many tools we use to communicate with people. It’s important not to think of it as our job and become a slave to it. By using these tips, you’ll be able to manage it more effectively and be more productive. Get rid of those email demons once and for all.

Do you have any other tips for managing email? Let us know in the comments below!

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Last Updated on December 7, 2018

10 Steps For Success: Applying The Power Of Your Subconscious Mind

10 Steps For Success: Applying The Power Of Your Subconscious Mind

How big is the gap between you and your success?

What is the difference between successful people and unsuccessful people?

It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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Having: means to possess, to hold, to get, to receive, to experience.

You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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Step 1: Decide exactly what you want to create and have

This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

Step 2: Write down your goal clearly in every technicolor detail

A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

Step 3: Write your goal in simple, present tense words

…that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

Step 4: Backwards planning

See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

Step 5: Resolve to take at least one step every day from one of the items on your list

Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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Step 6: Visualize your goal repeatedly

See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

Step 7: Feel the feeling of success as if your goal were realized at this very moment

Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

Step 8: “Fake it till you make it!”

Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

Step 9: Relax your mind

Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

Step 10: Release your goal to your subconscious mind

When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

Hit reply and let me know what you’re creating!

To your success!

Featured photo credit: use-your-brain-markgraf via mrg.bz

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