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7 Ways to Eliminate Your Excuses

7 Ways to Eliminate Your Excuses

I have this friend. She uses excuses to get out of everything related to being a responsible adult (and I mean everything!). The worst part is, she’s been doing this for so long, excuses are now a deeply embedded part of her personality.

I used to gently nudge her toward ways to solve her excuses so she’d stop holding herself back, but she has the market cornered. Seriously, it’s an impenetrable force field. Her life isn’t at all how she wants it to be, and instead of taking responsibility for it, she pulls out her scroll of excuses and reads out the section called “Reasons Why Nothing Is My Fault.”

Truthfully, I’d have more respect for her if she were to just come out with it and say, “I’m not doing this or that because I’m too lazy.” Let’s face facts: if she wanted her picture-perfect lifestyle badly enough, she’d do anything to get it.

Why do I bother with her? Because at one time, I was her: ambitious, motivated, determined, but when things weren’t going how I wanted them to I was suddenly a victim of my environment. This led to years of spinning my tires. My excuses were always there to break my fall… until they weren’t. Like my friend, I was participating in a blind game of self-sabotage that led to my life turning out exactly how I swore it never would.

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Like all bad habits, excuses are easy. They allow you to box yourself into your comfort zone and be “okay” with your life. After a while, you’ll find this way of living isn’t enough for you. You can either accept where your life is (which is the excuse-coated version of “give up”), or you can eliminate your excuses by taking responsibility for where you are now and more importantly, why you created the excuses in the first place.

So what’ll it be? Yeah, I thought so. To help you get started, here are 7 ways to eliminate your excuses:

1. Read Between the Lines

Usually, the excuse you’re using is masking the real reason why you “can’t” accomplish something. For some, it’s a fear of failure. For others, it’s a self-esteem issue. For others still, it’s a fear of success or having something to lose.

If you’re unsure of where the excuses are coming from, simply ask yourself: if you were to succeed and accomplish what you want, what’s the worst thing that could happen? List off every worst case scenario, and you’ll likely recognize a theme. This is the issue to tackle.

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2. Stop Ending Your Statements with a “But…”

This is a little trick I use that works every time: instead of saying “I’d really like to, but…”, cut yourself off and say “I’d really like to.” This triggers your mind to focus on the plans you need to make to reach your goals, instead of the roadblocks currently in your way. Instant motivation!

3. Avoid Other “Excusers”

One of the big things I noticed once I began stepping out of my comfort zone was the number of people in my life who were also making excuses. So many excuses, in fact, that looking back on our conversations together, we were always complaining and excusing! Imagine if we instead put all of that time into doing!

Like you, those you spend time with might not realize they’re making excuses, and trust me you can point it out all you want – it’s a realization everyone has to come to on their own before they can change. Jump start a new conversation; be the one who changes the tune. If you eliminate your excuses, you’ll likely encourage those you care about to do the same.

4. Trick Yourself

Depending on your goals, sometimes just thinking about them is overwhelming. This is especially the case with enormous goals, such as succeeding in a challenging career or building a business from the ground up. It’s too easy to become so overwhelmed you don’t get started at all.

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Eliminate your excuses by creating the mother of all to-do lists as it relates to that specific goal. Break it down into itty bitty baby steps. Only work on one tiny step at a time, and hide the rest of the steps in a drawer. When you’re done the step, it doesn’t feel like it was such a big deal. Then move onto the next, and the next. This worked wonders for me when I started working on my first screenplay while simultaneously recovering from adrenal fatigue. Now, I’m able to work on it regularly—and comfortably—without a list at all.

Soon, you’ll look back on all of your tiny steps and will be amazed at your progress!

5. Build Excuse-Free Habits

As they say, “Feel the fear, but do it anyway.” Recognize the excuses you’re making, own up to them, and do what you want to do regardless of what you think is holding you back. Yes, it’s a lot easier said than done, but it’s one thing to say you have control of your life and another to take control.

Building these habits is difficult, and sometimes painful in the moment, but afterward you feel refreshed and indescribably proud of yourself. So much so, you’ll want to set your next challenge right away. It’s an addictive practice once you get started! Make testing your limits fun and enjoy the process on your own terms.

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6. Use Your Excuses As Signals

Once you recognize your excuses for what they are, you can begin using them to your advantage. Consider your excuses a signal to a deeper underlying problem. It’s a great way to familiarize yourself with what makes you tick. Each time you find yourself making an excuse, look into it further, find the true cause and work toward moving past it. The more you practice this, the less you’ll hold yourself back from your full potential.

7. Trust the Process

There are times when you sincerely want to do something, but there are aspects of your schedule/lifestyle/workload that hugely conflict with what you want. In these instances, you’re not in denial or making excuses, you’re simply examining the roadblocks that are in your way. It’s when you allow these roadblocks to stay in place that they become excuses.

Oddly enough, it’s when something’s really important to us that we start layering on the excuses. If you immediately turn to a proactive attitude when these situations arise, and trust yourself to think of a solution, you won’t have to eliminate your excuses – you won’t be able to find one.

How do you eliminate your excuses?

More by this author

Krissy Brady

A women's health & wellness writer with a short-term goal to leave women feeling a little more empowered and a little less verklempt.

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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