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Why Everyone Should Be Talking About Following Instead Of Leading

Why Everyone Should Be Talking About Following Instead Of Leading

Leadership is all the rage. If you want to be a better leader, there’s a whole genre of books out there to tell you how to do it. Thousands of web articles have been written on the topic. Entire organizations have arisen with the purpose of training people how to become more effective leaders. No one ever stops to ask why we would even want to be leaders. The assumption as that it’s something we should strive for–that leading is better than following.

But is following really all that bad? We don’t see many books or articles written on “followership.” Not many people are interested in becoming better followers. The very notion strikes at our sense of autonomy and self-respect. Why would we want to learn how to follow people? What good would that do us? Well, I’m glad you asked…

1. Following Helps You Learn More

Followers are learners. The more you follow, the more knowledge you gain. As a leader, you may begin to think you’ve got it all figured out. Following brings you back down to reality and enables you to continually teach yourself new things.

Followers use social media such as Facebook and Twitter as a news feed to gather information rather than as a broadcast platform to promote their ideas. Followers go to networking events to collect business cards and learn about other industries rather than going to distribute business cards and promote themselves.

Followers are students. They’re always looking for an opportunity to learn rather than an opportunity to teach. And, as we all know, knowledge is power.

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2. Following Gets You Mentors

When you focus exclusively on being a leader, you miss the opportunities to learn from other leaders. Adopting the posture of a follower allows you to find a special guide that will teach you how to navigate life.

Mentors have the power to inspire us to become better human beings. If you ask many of the great thinkers, creators, or leaders what they attribute their success to, they will probably mention a mentor who showed them the way.

When you declare yourself a follower, you open up the door for a mentor to take you under his or her wing. There are always people out there willing to show you the way; you just have to be enough of a follower to let them.

3. Following Fuels Your Creativity

Creative people aren’t so much creative as they are resourceful. The most innovative people will freely admit that they’ve simply built on the insights that came before them.

Creative people borrow. Painters follow the techniques of other painters. Writers follow the literary devices of other writers. Superman, our most iconic of superheros, was fashioned from the creators’ obsession with the pulp fiction and detective stories of their childhood.

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If you aren’t following other people and ideas in your field, you simply will have no fodder for your creativity. Inspiration doesn’t arise from a vacuum. It comes from other creative people making things that they too borrowed from other people. If you aren’t following, you aren’t creating.

4. Following Engages You with the Community

Leaders can become detached from their communities. You don’t engage much with other people when you are on the high horse or in the ivory tower. Interaction happens on the ground level.

When you are a follower, you interact with other followers. Being part of the “fan club” is less about being a “fan” than it is about being in the “club.” You share ideas with people and build relationships that will last a lifetime.

Following makes people like you. It says to those gathered around, “Hey, I’m one of you.” When you follow, you become part of a community of followers. And we’re social creatures. The community is everything.

5. Following Increases Your Accountability

When you follow a certain set of ideas, values, or rules, you become accountable to those concepts. Whether it’s a religious group, a political group, a professional group, or a social group, you take on responsibility when you become a member of the tribe.

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When people are counting on you, you become more disciplined. You manage your time and tasks more effectively. You become less lazy and more motivated. There’s nothing quite like somebody watching you to convince you to get stuff done.

Following makes you responsible. If you want to continue to be accepted in the community of followers, you’ve got to contribute. You’ve got to be dependable. And, as you become more accountable to others, you will also become more accountable to yourself.

6. Following Enables You to Adapt

Many times, leaders will persist in a certain direction even when it doesn’t make sense. They feel like they are tied to the decisions they’ve made and changing their minds will make them look weak.

As a follower, you always have an out. If necessary, you can always abandon the cause in favor of more noble ones. You can always pivot into a more profitable direction. No one is looking at you, so you can more easily make a change.

Following enables you to be nimble. It gives you the flexibility to dodge obstacles and travel down a series of paths that make the most sense. When you are following, you choose what you follow. Leaders don’t always have that luxury.

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7. Following Makes You a Leader

The best leaders start out as followers. You become a leader, not by asserting your authority, but rather by spending a lifetime following the right things. Leaders are people who have mastered all of the things mentioned above: learning, being mentored, fueling their creativity, participating in the community, increasing their accountability, and being willing to adapt.

Leaders are people who have mastered followership. They have paid their dues and now people see them as someone worth following. Followers are leaders in the making.

As you can probably gather, I am not suggesting that you blindly follow whichever person, organization, or idea that you stumble across. “Blind” following never did anyone any good. But, if you follow with intention–with the desire to grow and better yourself as a person, the results will blow you away.

The key is to follow the right things. And when you can develop the wisdom to know the difference, following will change your life.

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Last Updated on September 30, 2019

How To Write Effective Meeting Minutes (with Examples)

How To Write Effective Meeting Minutes (with Examples)

Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

Following, are some step-by-step hints to effectively write meeting minutes:

1. Develop an Agenda

Work with the Chairperson or Board President to develop a detailed agenda.

Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

2. Follow a Template from Former Minutes Taken

If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

3. Record Attendance

On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

4. Naming Convention

Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

5. What, and What Not, to Include

Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

6. Maintain a Neutral Tone

Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

7. Record Votes

The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

8. Pare down Notes Post-Meeting

Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

9. Proofread with Care

Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

10. Distribute Broadly

Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

11. File Meticulously

Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

One Caveat

In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

Bottom Line

Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

Featured photo credit: Unsplash via unsplash.com

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