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7 Productivity Hacks To Accomplish All Your Tasks Every Day

7 Productivity Hacks To Accomplish All Your Tasks Every Day

How would you like to execute all your tasks for each day, and do that every day? Sounds great, right? Sure, with the right steps taken, you can get that done easily. Accomplishing all your tasks for the day will help you have a great day, bring you closer to the ultimate achievement you’re set for, and give you satisfaction. It’ll also contribute hugely to your overall success. After all, that’s what success is all about — accomplishing all your set goals and meeting your targets.

If you fancy the feeling of being successful and would like to go through each day achieving your goals, here’s how to pull that off in 7 simple steps:

1. Write Out a Basic Plan for the Day

Write out a basic plan, showing all the important things you want to do for the day. You can do this using a computer, a mobile device, or going traditional with a real pen and paper. It involves evaluating and prioritizing the day’s activities in the order of their rewards and benefits to you. You’d have to do this before you start your day.

It’s about getting organized; it’s about getting to know what to do and how to do it; it’s about getting things in place on paper and in your mind, so you wouldn’t lose your bearings or become disoriented in the middle of the day, thinking what to do next.

Make the tasks in the list as SMART (Specific, Measurable, Attainable, Realistic, and Timely) as possible.

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You don’t have to include 30 tasks that require at least 2 hours each to accomplish; there are just 24 hours in a day. My personal strategy here is to try to make my list have 3-5 MITs (Most Important Tasks) plus a couple other non-MITs. If you end up accomplishing just the MITs, you still had a great day. The non-MITs can be outsourced or delegated if you’re time-challenged.

Obviously, planning your day ahead involves some thinking and visualization, where you forecast your day before you even live in it. You can even go a step further by doing this the night before. I usually do this while carrying out step 7 below.

2. Set Time for each Task

After writing out a basic plan for your day, allot time to each activity. Possibly, indicate when to start the activity and when to end it. Visualize how much you hope to accomplish the task within the stipulated time frame, and of course, keep it SMART. Doing this will put you in control of your time and day. It will also help you measure your progress, manage your time effectively and get more done.

3. Follow Through Meticulously

It’s not just enough to write out a plan and allot time to the activities; you actually have to follow through strictly if you want to achieve results. This entails getting up to do what you ought to do when it’s time to do it.

The truth is, if you shift things, it could change everything. Let’s say you had fixed to write an article from 10 a.m to 11:30 a.m. And so when it was time, you opened you computer, logged in, and just as you were about to open your word processor, something happened: A notification box popped up out of nowhere, showing that you have a new email in your inbox. So you head over to Gmail to check it.

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Then to FB to quickly see how many new Facebook likes your page just got; then to Twitter; then your favorite blog. And before you know it, it’s already 30 minutes into your article writing time. But just because it’s so necessary to write the article, the time has to be shifted from the initial 11:30 to 12:00, eating into the time for another activity. And the cycle continues.

If you ever get into that kind of cicle, the next point can come in handy.

4. Give Total Attention to the Task at Hand

It’s easy to get distracted in the midst of the activities and happenings around you during the day, but you have to make up your mind not to be distracted. Staying focused is important for the accomplishment of your tasks. If you really want to get something done, give total attention to it; concentrate all your strength on it, psychologically, physically and otherwise.

Clearly, this is against multi-tasking. You really cannot get much done by trying to do everything at the same time. Single tasking is the way to go. If you find yourself struggling with staying focused and giving total attention to the task at hand, here are some things to do:

  • Create a Distraction-Free Environment (DFE) for yourself, whether physically or virtually.
  • Get rid of everything that can sidetrack you.
  • Stay mentally alert and be watchful of yourself.
  • If you have to take breaks to avoid burnouts, do so.
  • Monitor your progress and redirect your focus if it seems you’re diverting.

5. Give Precedence to those Activities that Produce Quality Results

To have the best results, you’d have to concentrate on the most important activities and give them your best shot. By important activities, I mean those activities that will help you most in achieving or getting close to your ultimate goal. You will have to do this because during the day, several unimportant activities may pop up, looking to steal away your time.

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And the unfortunate thing? You may not realize that your time is being “stolen” until it’s 5:00 PM when you suddenly realize that you haven’t done much for the day.

Here are some steps you can apply to overcome this:

  • Make sure your activities are focused on the achievement of your greater goal.
  • Cut off any and every trivial and unnecessary activity.
  • Write out at least 3 MITs you’d like to accomplish for the day.

You’d also have to beware of “time-stealers.” Time-stealers could be unimportant and unnecessary activities, social networks, or even friends who always come around to yak and chew the fat. Avoid them like the plague.

6. Be Sensitive to the Schedule. Respect the Time

Not only should you be sensitive to the scheduling and timing of your day, you should also treat other people’s time with respect. For instance, if you told someone to come see you by 3:00 PM, when the person gets there by the said time, don’t keep the person waiting until 4:00PM. If you were unavoidably in the middle of another meeting, see about calling the person up before 3:00 PM to re-schedule the appointment.

Don’t keep people waiting gratuitously. They might have gotten at least one useful thing done while waiting and doing nothing. On the other hand, if you find yourself waiting, make productive use of the little blocks of time you have. Maybe while waiting for a meeting to start, queuing up at the ticket station, waiting to catch a flight, or even while sitting in a bus, get something done.

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It could be a simple, streamlined task like replying/sending an email, making a short important call, signing up for a service or a helpful task like reading. Whatever it is, create a list of 5-10 minutes tasks, ready to be executed at any given “block of time.”

Remember what the sixth part of Benjamin Franklin’s 13 Virtues says:

“Lose no time; be always employed in something useful; cut off all unnecessary actions.”

7. Go Back to Your List of Basic Plans and Evaluate

This comes at the end of the day. Write out a list of the things you’ve done since you woke up. This will help you measure your progress and set new goals. It’ll also help you redirect your focus on the tasks that need to get done. If after evaluating your list you’re not satisfied with the results you’ve gotten, don’t complain but just do it better the next day.

Conclusion

Accomplishing all your tasks for each day is doable and it comes with a great feeling. It’s also important because meeting your daily goals contributes immensely to your overall success and to the achievement of your ultimate goal. When you want to have a great day, apply the productivity hacks above and you’ll be set to getting that done, stress-free.

Featured photo credit: john.schultz via flickr.com

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Last Updated on September 24, 2020

17 Ways Learn New Skills Faster and Enjoy the Process

17 Ways Learn New Skills Faster and Enjoy the Process

In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

1. Deconstruct and Reverse Engineer

Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

2. Use the Pareto Principle

Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

3. Make Stakes

Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

4. Record Yourself

Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

5. Join a Group

There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

6. Time Travel

Visit the library. Although everything is moving more and more online, there are still such things called libraries.

Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

7. Be a Chameleon

When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

Studies have shown that, apart from learning,[2]

“Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

8. Focus

Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

9. Visualize

The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

10. Find a Mentor

Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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If you need help learning how to find a mentor, check out this article.

11. Sleep on It

Practice your new skill within four hours of going to sleep.

Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

12. Use the 20-Hour Rule

Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

Check out his video to find out more:

13. Learn by Doing

It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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14. Complete Short Sprints

Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

15. Ditch the Distractions

Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

Before you sit down to learn new skills, make sure that potential distractions are far from sight.

16. Use Nootropics

Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

Find out more about brain supplements in this article.

17. Celebrate

For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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The Bottom Line

Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

More Tips on How to Learn New Skills

Featured photo credit: Elijah M. Henderson via unsplash.com

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