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6 Tips to Estimate Your Time More Effectively.

6 Tips to Estimate Your Time More Effectively.

Do you have trouble estimating how long it will take you to complete a task or project?

Ever wish you could estimate your time more accurately?

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Below are six tips to help you better estimate and manage your time at home, at work, or anywhere!

1. Use similar past experiences and activities as a guide.

There’s something to be said about learning one from one’s past. If you’re unsure as to how to budget your time for a new activity, simply take a stroll down memory lane to see how much time you spent on a similar activity. If you’re unsure how long it will take you change after your Zumba class and head off to your next appointment, you might consider, for instance, how long it took you to change out of your work clothes, shower, put on a clean new outfit and go out to dinner with a friend. Your past experiences don’t have to be exact replicas of your current activities, just look out for similar components such as preparation and travel time.

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2. Appropriately identify time-dependent activities and actions.

Which of your current activities are truly time dependent and time sensitive? Are there any specific deadlines you need to keep in mind? It might be as simple as shifting your priorities. For example, estimating how long it will take you to complete your preliminary research for a first draft of a brand-new, 2,500 word blog post that is due at work one week from Wednesday is a bit more important than estimating how long it will take you to browse through this month’s issues of your favorite fashion magazines at home.

3. Track your time.

The best way to make sure you’ve actually estimated your time correctly is to track your time. There’s no denying the read-out on a digital timer or analog clock face; it’s crystal clear how much time has passed and/or how much time you’ve spent. Try tracking your time over a series of repeated instances. You could try tracking the length of your weekly check-in meetings at work or how much time you spend on Google+ each day. Your time log will help you make better decisions and will ultimately help you estimate your time more effectively.

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4. Make a detailed list of tasks to complete.

Not sure how long it’s going to take you to plan your grandma’s 90th birthday party? Try writing out a detailed list of smaller tasks related to a larger project. In the example above you might write out, “Create guest list,” “Send out invitations,” “Buy decorations,” “Buy food,” “Order cake,” and so on. You can then estimate how long it will take you to complete each of those smaller tasks. When you’re finished, simply add up all of those time estimates and you’ll have a general idea of how long you’ll need to complete the larger project at hand.

5. Add in a buffer of time.

One of the easiest ways to better manage your time is to simply give yourself a buffer of additional time. A time buffer can be a schedule-saver in case you’re caught in traffic or weather delays, you receive an urgent work request, or you just don’t give yourself enough time in the first place to do something. When in doubt, just give yourself more time!

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6. Know how long it takes you to complete a task.

How long does it take you to go through your emails in the morning? How about walking your dog, running a financial report, or putting on the finishing touches to a newly created logo for a client? Think for a moment about how long it actually takes you to complete a specific task. If you still need to further tune your estimates, ask yourself whether or not the task is something with which you are familiar. If it’s a familiar one, you’ll probably be able to complete it rather quickly; if not, it’s probably wise to add in a bit more time to your estimate.

How do you estimate your time? Do you use past experiences as a guide or do you take an educated guess? Leave a comment below.

Featured photo credit: clocks/blue2likeyou via flickr

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Last Updated on May 16, 2019

The Daily Rituals of 7 Successful CEOs

The Daily Rituals of 7 Successful CEOs

One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

“We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

1. Promote what you love.

“It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

2. Develop a feedback loop.

“I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

3. Create things that are better, not just “different.”

“Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

4. Meditate.

“Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

5. Read every day.

“Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

6. Block time for email.

“Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

7. Make your customers happy.

“We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

Develop the right rituals. Become a successful CEO.

If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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For example, let’s say you’re excited about developing the following daily habits:

  • daily reading,
  • daily meditation, and
  • updating your to-do list every night

Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

Featured photo credit: Amy Hirschi via unsplash.com

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