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5 Task Apps for Visual Thinkers

5 Task Apps for Visual Thinkers

Most productivity tools and reviews focus on very linear, left-brained thinking. What if you’re a visual thinker and looking for a tool that suits your needs? Pen and paper, a massive whiteboard, or post-it notes can work for the right-brainers out there, but they’re also not necessarily very practical in this digital age, where you might need to access your tasks on the go, keep notes and track progress on them, or share them with someone else.

Features to look for:

If you’re looking at trying a digital app to help manage your to do list, and you’ve struggled with productivity tools in the past, here’s a few features that you might want to look for before you try yet another app:

  • Color coding: This is such a simple feature that so many tools are lacking. It astounds me. If you’re an intensely visual person, color coding functionality can make the difference between a tool being really useful (being able to see at a glance how many high priority tasks you have today, or how many tasks from each project, for example), and staring at an intimidating list of action items that looks totally impossible.
  • Calendar view instead of just list view: For the longest time, I couldn’t figure out why the typical to-do list overwhelmed and intimidated me. The problem was that without a way for me to see my tasks spread out across the week (or month), I had a tendency to pile all of my tasks on one day, creating a feeling of perma-overwhelm and frustration. (Shockingly enough, that was not conducive to productivity!) Having a view that lets me see how my tasks are spread across my work week lets me see if I’m overloading a particular day, and rearrange accordingly.
  • Overall good design and usability: Productivity nerds have kind of a love/hate relationship with design. Good design is given credit where due, but if you refuse to use a tool because its aesthetics just don’t jive with you, you’re going to get some eyerolls. However, there’s evidence to support that good looks make for better productivity. A case study referenced in How to Think Like Leonardo Da Vinci mentions a training office where aesthetics were improved that saw a marked increase (like, a ninety percent marked increase) in learning effectiveness afterwards. In A Whole New Mind, Dan Pink references a similar study with classrooms.
  • Something that will be easy to integrate into your current workflow: By this I mean that it’s a good idea to think about the attributes your current system has  that work for you. (Alternately, you can think about things that aren’t working for you, and work backwards from there.) If, for example, you love the post-it note method of organizing your to-do list, then something like KanbanPad or Trello could be ideal for you.

My top 5 picks for task management for visual thinkers:

KanbanPad

Sporting an adorable mascot and a colorful design, KanbanPad is my favorite out of the kanban style task tools out there.

Price: Free

Features: Color coding, ability to delegate/have multiple users in a wordspace, drag and drop interface, ability to create checklists of sub-tasks

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Ideal for: The super-visual worker who can’t imagine live without color coding. If you work with a large team, KanbanPad might not work as well for you and your team, depending on their personal preferences but that can be said for almost any tool. Especially ideal for creative entrepreneurs who hate traditional “to do list” apps but need a way to stay at least marginally organized.

Trello

Trello Interface

    Trello is similar to KanbanPad, with a few differences in design and use. If you’re looking for something post-it style, you can’t go wrong with either one of these apps.

    Price: Free

    Features: Drag and drop interface, color coding, deadlines (with reminders as the deadline approaches), ability to delegate/add users to a workspace, checklists with progress bars for task lists, ability to attach files

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    Ideal for: The creative team looking to stay on track with visual-friendly features (color coding, etc.), but without missing deadlines.

    Thoughtbox.es

      Thoughtboxes

      Thoughtboxes is a colorful task management tool, that lets you create lists of tasks which can be starred for priority, and dragged and drop through boxes. This means you could create a “to do” “working on” and “done” set of boxes, and move tasks in between them to keep track of what had already been created, or you could create subject-themed task lists, like in the screenshot above.

      Price: Free for up to 3 “trains of thought” (projects) for basic users, $3/month/user for unlimited projects, ability to collaborate, organize your trains of thoughts with folders,

      Features: Drag and drop controls, sharing/collaboration with pro version, color coding and intuitive visual interface

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      Ideal for: The solo worker who wants a minimalist, but not boring, way to keep track of their projects and tasks.

      WeekPlan Interface

        Weekplan

        Weekplan is a planning tool based on the Seven Habits of Highly Effective People so it’s not just a task management tool, it has built-in guidance for creating your tasks and planning your week.

        Price: Free plan or Pro plan is $3/month for additional features (subtasks, recurring tasks, integration with other apps)

        Features: Drag and drop interface, week view interface, ability to sort tasks by roles, guided journaling

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        Ideal for: The person who wants a life and business task management tool all in one spot, probably a solopreneur or someone who doesn’t need to coordinate with other users.

        Teamweek

        Teamweek is basically a really pretty, interactive Gantt chart. In case that means nothing to you, what it translates to is that you can see how long tasks are supposed to take and see them overlapped on top of each other in a visual way, instead of just seeing them as a list of boxes to check. (Clearly useful for the visual thinker!) 

        Price: Free trial, after that $4/month for each “manager” user, $2/month for each normal user

        Features: Color coding, to-do lists/subtasks, milestones, ability to assign things to a person, project and client labels

        Ideal for: The creative team leader or the creative solopreneur who wants a visual way to track their quarterly or monthly goals and progress (shown from 0:00 to about 4:10 in the video above), plan their week visually (shown from 4:10-7:13 in the video), or want to plan a launch (7:13 to 9:40 in the video).

        Those are my picks. What are your favorite task management apps for visual thinkers? 

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        Last Updated on August 10, 2020

        15 Simple Things You Can Do To Turn Your Life Around

        15 Simple Things You Can Do To Turn Your Life Around

        Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

        Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

        1. Read Daily

        Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

        Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

        Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

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        2. Put Your Goals in Writing

        When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

        Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

        3. Prune Your Relationships

        Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

        4. Make New Friends

        Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

        5. Get Healthy

        When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

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        6. Start Saving

        For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

        7. Start a Business

        Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

        Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

        You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

        Here’re some tips for you: How to Start a Small Business with Little to No Money

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        8. Find Opportunities to Help Others

        Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

        9. Learn a New Skill

        When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

        10. Stop Watching TV

        Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

        11. Listen to Inspirational Content

        You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

        12. Stop Complaining

        Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

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        13. Find or Rekindle Your Passion

        Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

        14. Take a Vacation (or Staycation)

        Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

        15. Re-evaluate Your Attitude

        How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

        More Tips to Help You Change Your Life

        Featured photo credit: Conner Ching via unsplash.com

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