Advertising
Advertising

5 Great Ways To Work Effectively From Anywhere

5 Great Ways To Work Effectively From Anywhere

Gone are the days, where people use to sit in their offices and work from a computer with a telephone stuck on their ear all the time. It’s a new world out there, where you don’t necessarily need an office from which to work. The world has evolved into this dynamic platform that is not defined by physical boundaries anymore; rather, it is strongly connected with the evolution of information technology and wireless communication. The anytime anywhere working culture is making it increasingly hard for professionals to  work effectively.

Wireless communications have enabled us to be more productive as we work on the go with people from around the world 24/7. With the help of our Smartphones and Tablets we can send and receive files, talk via video call, attend virtual meetings and so forth regardless of where we are. Remote access to our files has made traveling with data easier. Here are five ways how you can make the most out of working on the go:

Advertising

1. Share your schedule

Make a schedule in advance and share it with important people, including details on how to reach you. This will keep your meetings organized with co-workers and other parties. People who will be depending on you to get their work done will be able to reach you as well. Take special care of your schedule and make every attempt to be available for those who depend on you despite of you being out of the office for a day, week or month.

2. Don’t lose your focus

It is easy to get distracted with beautiful sights around you. Don’t let your environment distract you from completing your work. Stick to the schedule you have set for yourself. You are away from your office, and you have no one to keep a check on you, thus, you are your own motivator and a lot of people depend on you to get the work done. Rigorously follow your schedule, and any updates in your schedule should be conveyed to all parties involved. Maintain a to-do list and review it after every few hours.

Advertising

3. Be your own savior

Life doesn’t come with an instruction manual, you are supposed to fix situations as you see fit.  Whenever you find yourself in a situation outside the comforts of your office, you have to be a little creative and responsive to get through it. Assess the situation and take into account the resources at your disposal, improvise if you have to get the problem fixed as soon as possible.

4. Take time out for socializing

It’s easy to get lost in the routine of work away from work. You start to feel a little lost without your usual social interactions. Pause! And take a breather. Go out with people who you have been recently interacting with and if you haven’t had personal contact with people, take out time to socialize with people. Consider scheduling virtual coffee breaks with co-workers or other colleagues who also work outside the office. It will revitalize you, giving you an energy boost so you can focus on your work again.

Advertising

5. Make backups

If you travel often, there are bound to be mishaps. You can be robbed, your equipment can malfunction or you can misplace your equipment. So keep data backups. The most convenient one is carrying data in a USB, but travelling with USB’s can also lead them to get lost. So introduce yourself to the world of cloud computing, where you can sync data online and access it anywhere with a few keystrokes. Backup your phones, because your contacts are priceless. In case of malfunction or loss of your phone, you can have your address book restored.

 

Advertising

More by this author

Tayyab Babar

Tayyab is a PR/Marketing consultant. He writes about work, productivity and tech tips at Lifehack.

10 Traits of Sucessful Heroic Leaders 25 Signs That You’re A Mentally Strong Person 10 Astonishing Benefits of Marmite That Will Turn Your Hatred Into Love 5 Fun Ways to Make Money Online That You Should Try 4 Crucial Startup Mistakes That Can Kill Your Business: How You Can Avoid

Trending in Productivity

1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next