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5 Great Ways To Work Effectively From Anywhere

5 Great Ways To Work Effectively From Anywhere

Gone are the days, where people use to sit in their offices and work from a computer with a telephone stuck on their ear all the time. It’s a new world out there, where you don’t necessarily need an office from which to work. The world has evolved into this dynamic platform that is not defined by physical boundaries anymore; rather, it is strongly connected with the evolution of information technology and wireless communication. The anytime anywhere working culture is making it increasingly hard for professionals to  work effectively.

Wireless communications have enabled us to be more productive as we work on the go with people from around the world 24/7. With the help of our Smartphones and Tablets we can send and receive files, talk via video call, attend virtual meetings and so forth regardless of where we are. Remote access to our files has made traveling with data easier. Here are five ways how you can make the most out of working on the go:

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1. Share your schedule

Make a schedule in advance and share it with important people, including details on how to reach you. This will keep your meetings organized with co-workers and other parties. People who will be depending on you to get their work done will be able to reach you as well. Take special care of your schedule and make every attempt to be available for those who depend on you despite of you being out of the office for a day, week or month.

2. Don’t lose your focus

It is easy to get distracted with beautiful sights around you. Don’t let your environment distract you from completing your work. Stick to the schedule you have set for yourself. You are away from your office, and you have no one to keep a check on you, thus, you are your own motivator and a lot of people depend on you to get the work done. Rigorously follow your schedule, and any updates in your schedule should be conveyed to all parties involved. Maintain a to-do list and review it after every few hours.

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3. Be your own savior

Life doesn’t come with an instruction manual, you are supposed to fix situations as you see fit.  Whenever you find yourself in a situation outside the comforts of your office, you have to be a little creative and responsive to get through it. Assess the situation and take into account the resources at your disposal, improvise if you have to get the problem fixed as soon as possible.

4. Take time out for socializing

It’s easy to get lost in the routine of work away from work. You start to feel a little lost without your usual social interactions. Pause! And take a breather. Go out with people who you have been recently interacting with and if you haven’t had personal contact with people, take out time to socialize with people. Consider scheduling virtual coffee breaks with co-workers or other colleagues who also work outside the office. It will revitalize you, giving you an energy boost so you can focus on your work again.

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5. Make backups

If you travel often, there are bound to be mishaps. You can be robbed, your equipment can malfunction or you can misplace your equipment. So keep data backups. The most convenient one is carrying data in a USB, but travelling with USB’s can also lead them to get lost. So introduce yourself to the world of cloud computing, where you can sync data online and access it anywhere with a few keystrokes. Backup your phones, because your contacts are priceless. In case of malfunction or loss of your phone, you can have your address book restored.

 

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Published on July 17, 2018

How Productive People Compartmentalize Time to Get the Most Done

How Productive People Compartmentalize Time to Get the Most Done

I’ve never believed people are born productive or organized. Being organized and productive is a choice.

You choose to keep your stuff organized or you don’t. You choose to get on with your work and ignore distractions or you don’t.

But one skill very productive people appear to have that is not a choice is the ability to compartmentalize. And that takes skill and practice.

What is compartmentalization

To compartmentalize means you have the ability to shut out all distractions and other work except for the work in front of you. Nothing gets past your barriers.

In psychology, compartmentalization is a defence mechanism our brains use to shut out traumatic events. We close down all thoughts about the traumatic event. This can lead to serious mental-health problems such as Post Traumatic Stress Disorder (PTSD) if not dealt with properly.

However, compartmentalization can be used in positive ways to help us become more productive and allow us to focus on the things that are important to us.

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Robin Sharma, the renowned leadership coach, calls it his Tight Bubble of Total Focus Strategy. This is where he shuts out all distractions, turns off his phone and goes to a quiet place where no one will disturb him and does the work he wants to focus on. He allows nothing to come between himself and the work he is working on and prides himself on being almost uncontactable.

Others call it deep work. When I want to focus on a specific piece of work, I turn everything off, turn on my favourite music podcast The Anjunadeep Edition (soft, eclectic electronic music) and focus on the content I intend to work on. It works, and it allows me to get massive amounts of content produced every week.

The main point about compartmentalization is that no matter what else is going on in your life — you could be going through a difficult time in your relationships, your business could be sinking into bankruptcy or you just had a fight with your colleague; you can shut those things out of your mind and focus totally on the work that needs doing.

Your mind sees things as separate rooms with closable doors, so you can enter a mental room, close the door and have complete focus on whatever it is you want to focus on. Your mind does not wander.

Being able to achieve this state can seriously boost your productivity. You get a lot more quality work done and you find you have a lot more time to do the things you want to do. It is a skill worth mastering for the benefits it will bring you.

How to develop the skill of compartmentalization

The simplest way to develop this skill is to use your calendar.

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Your calendar is the most powerful tool you have in your productivity toolbox. It allows you to block time out, and it can focus you on the work that needs doing.

My calendar allows me to block time out so I can remove everything else out of my mind to focus on one thing. When I have scheduled time for writing, I know what I want to write about and I sit down and my mind completely focuses on the writing.

Nothing comes between me, my thoughts and the keyboard. I am in my writing compartment and that is where I want to be. Anything going on around me, such as a problem with a student, a difficulty with an area of my business or an argument with my wife is blocked out.

Understand that sometimes there’s nothing you can do about an issue

One of the ways to do this is to understand there are times when there is nothing you can do about an issue or an area of your life. For example, if I have a student with a problem, unless I am able to communicate with that student at that specific time, there is nothing I can do about it.

If I can help the student, I would schedule a meeting with the student to help them. But between now and the scheduled meeting there is nothing I can do. So, I block it out.

The meeting is scheduled on my calendar and I will be there. Until then, there is nothing I can do about it.

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Ask yourself the question “Is there anything I can do about it right now?”

This is a very powerful way to help you compartmentalize these issues.

If there is, focus all your attention on it to the exclusion of everything else until you have a workable solution. If not, then block it out, schedule time when you can do something about it and move on to the next piece of work you need to work on.

Being able to compartmentalize helps with productivity in another way. It reduces the amount of time you spend worrying.

Worrying about something is a huge waste of energy that never solves anything. Being able to block out issues you cannot deal with stops you from worrying about things and allows you to focus on the things you can do something about.

Reframe the problem as a question

Reframing the problem as a question such as “what do I have to do to solve this problem?” takes your mind away from a worried state into a solution state, where you begin searching for solutions.

One of the reasons David Allen’s Getting Things Done book has endured is because it focuses on contexts. This is a form of compartmentalization where you only do work you can work on.

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For instance, if a piece of work needs a computer, you would only look at the work when you were in front of a computer. If you were driving, you cannot do that work, so you would not be looking at it.

Choose one thing to focus on

To get better at compartmentalizing, look around your environment and seek out places where you can do specific types of work.

Taking your dog for a walk could be the time you focus solely on solving project problems, commuting to and from work could be the time you spend reading and developing your skills and the time between 10 am and 12 pm could be the time you spend on the phone sorting out client issues.

Once you make the decision about when and where you will do the different types of work, make it stick. Schedule it. Once it becomes a habit, you are well on your way to using the power of compartmentalization to become more productive.

Comparmentalization saves you stress

Compartmentalization is a skill that gives you time to deal with issues and work to the exclusion of all other distractions.

This means you get more work done in less time and this allows you to spend more time with the people you want to spend more time with, doing the things you want to spend more time doing.

Featured photo credit: Pexels via pexels.com

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