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5 Critical Elements of Successful Work-At-Home Productivity

5 Critical Elements of Successful Work-At-Home Productivity

You are very excited and full of enthusiasm. It’s your first day working from home after resigning from your day job.

You decided to start your own work-at-home business so that you could finally be your own boss: do work whenever you like, how much you like – without anyone telling you what to do and without anyone watching over your shoulder.

Fast forward to three weeks after starting working from home: even though you are still happy that you started to work on your own, there is something bothering you: your productivity is not as good as you wished. In fact, when you worked at the office on your day job, you got more stuff done.

As time moves forward, you begin to feel stressed due to your ever-growing task list.

Since your family is also at home while you work, occasionally it seems to be impossible to get work done because of the distractions and constant interruptions.

You know that you have to make quick changes to your working methods. Otherwise your home business is not going to succeed and you will have to find a day job again.

Did you underestimate the new environment?

When comparing the home office environment to your former work office one, there are some notable differences.

First, there is no-one watching over your shoulder in your home office. You are your own boss and you are accountable towards yourself. It’s your responsibility that things finally get done.

Second, since you are most likely working by yourself, there are no co-workers to ask help from or delegate your tasks to. It also means that the social aspect in your business is missing. Or at least it’s very different from what it used to be.

Third, you are the person who defines the rules. In fact, this is perhaps the biggest thing to remember: the structure at your home office is different from at your day job.

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By structure I mean the “whole setup.”

When you go to work, there are lots of systems already in place which keep the company’s wheels rolling:human resources, ERP-systems, organization structures.

This same structure is missing when you start out as your own and it continues to be like that until you create it.

So is it any wonder that you feel overwhelmed, when you finally jump to work on your own and you have to create everything from scratch?

The missing elements of productivity

Achieving good productivity is very challenging when some crucial productivity elements are missing.

These elements define the structure of your home office.

However, when the structure is missing, you waste your time on unessential things. In the worst case scenario, you may even burn yourself out, if your working methods are very ineffective.

So, if you have failed to set these elements, you should do it as soon as possible. The longer you delay setting them, the more certain your performance is going to slow down. Eventually it will reflect to your business too.

It’s time to plan your home office

No, I’m not talking which kind of chair you should have nor should you own a PC or Mac. I’m talking something far more important which will define your home office success.

When it comes to structure, there are two important elements involved: systems and boundaries. They can be further broken down to physical and non-physical ones.

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Physical

  • Your physical home office space

Non-Physical

  • E-mail processes
  • Setting your optimum working hours
  • Boundaries with your family
  • Daily/weekly planning

The physical aspect means your office space: do you have just a corner reserved for your home office in your living room or is it a separate room which emulates a true office space?

Then, there is the non-physical part. These are the rules you play by on a daily basis. It consists of setting up systems you work by and boundaries, so that everyone in your family respects your working times (without interruptions).

First, you set an effective e-mail process, so that you are not spending all your day by reading or replying to messages.

Next, you should set your optimal working hours. You know exactly when to work, how much to work and so does your family.

Although you already defined some boundaries in the previous step, you still need to have a good communication with your family about what you do and when you work so that unnecessary distractions can be prevented.

Finally there is the weekly and daily planning part. With this important activity, you are setting yourself goals for the coming week. The daily tasks should reflect these goals and ensure that you can achieve the goals by the end of the week.

Now, which one of the previous steps have you already defined and which ones do you have yet to define or fine-tune?

Creating your true home office

Let’s define your home office elements in more detail:

1. Your physical home office space

When you set your physical office space, you generally have these options at your disposal:

  • Working in a dedicated spot in your apartment (if you don’t have a working room)
  • In a dedicated room which you have turned into home office space
  • Finding a co-working space in your home town/city
  • Renting a dedicated office space
  • Working outside in the nature, in a coffee shop or in a library

Each one of these has their pros and cons depending on the situation in your business.

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For example, you might have to start out by having a dedicated corner in your living room (separated by folding screen), but later when your business grows, you can rent a dedicated office space.

If your home is a bigger one, you might have the luxury of working in a dedicated room. The good side with this setup is also, that there are no additional costs of finding a physical space – it’s already provided by your home.

Then there is the co-working space option. You are pretty much sharing the working space with other workers/entrepreneurs in your area. This provides good possibilities for collaboration, communication or networking.

Finally, if you are on a budget but you’d really like to work in “isolation,” you should go outside your home: work in a nature, in a coffee shop or in a public library. Although you are most likely dealing with other people in these environments, they are not necessarily distracting you and you can truly focus on your work.

2. E-mail processes

Here’s how I handle email:

  • I check my mail two-three times per day
  • When I check my mail, I batch process the messages at once.
  • I unsubscribe from e-mail lists which don’t bring any value to me (you can use services like UnRoll.me for unsubscribing from many lists at once)
  • I create labels and filters (in Gmail). This way I can organize and even hide certain messages that I don’t need to see, thus helping me to keep my inbox clean. At the same time, important messages are easier to find.
  • Finally, when I batch process my e-mails, I extract the possible tasks/assignments in those messages to my task list or set and notification about them to my calendar. After this I archive my mail.

I suggest that you define your own processes too, since it systemizes your e-mail handling and frees up your time to other essential things in your business.

3. Setting your optimum working hours

Have you defined your working hours? If you haven’t, now is the time to do so.

Setting the optimum working hours may require some testing and being aware of your energy levels throughout the day, but it’s definitely worth it.

For instance, I like to work in the morning before going to work and that’s when I’m very productive. When I wake up early (05.00 – 05.30 AM), I’m not “stealing” the mutual time with my family.

This setup works for me, but you might have to do some testing to see which part of the day you are most productive and what is the optimum amount of hours of work you can do on a daily basis.

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4. Boundaries with your family

I already touched on this topic a bit when I explained about setting the optimum working hours.

On the other hand, there are also other kinds of boundaries that you have to set. For instance, you need to communicate clearly what you are working on your computer and why you shouldn’t be interrupted when you work.

When you set the expectations right, no-one shouldn’t have difficulties of respecting your working times, since it’s possibly bringing money into your household.

To make things even more transparent, have a family calendar, where you mark for example your travelling days. This is an easy, yet simple way to keep everyone posted on what is going on and when you are away from home.

5. Daily/Weekly planning

I’m planning my coming week on Sundays. I sit down and think a bit what the next week might bring on its way. I then create my weekly goals list which is then extracted to daily tasks lists.

This way I’m working on important things on a daily basis and this helps me to achieve my weekly goals.

To keep track on my daily tasks, I use an application called Nozbe, which is based on Getting Things Done ideology (GTD). Naturally, there are many other task list applications like this (OmniFocus, Wunderlist, Remember the Milk, IQTell …), but you have to find out your personal favorite by testing and seeing what works the best for you.

As you can see, you have to create a structure for your home office so that it supports your productivity.

Sure, planning and setting things up takes some time, but it’s definitely worth it.

Over to you: What elements make your home office productive? Please share your comments, tips and experiences in the comment area.

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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