4 Things You Should Not Do For A Productive Morning

4 Things You Should Not Do For A Productive Morning

Some people use their mornings as if it was their last glimmer of freedom before their heinous day begins. Don’t be that person. The morning is your time to leverage the rest of your day, it is not an island in time. The morning is the foundation of your sane and productive day. By constructing a sane morning that is linked to the rest of your day you will be blessing yourself later in the afternoon. You will not only feel more calm, you will be more productive too. Productive mornings are indeed withint everyones reach. Phew.

Follow these 4 simple steps to leverage that morning power.

1. Your morning is not an island in time.

Stop treating your morning as if it were your time to indulge before your ‘real day’ begins. You can use your evenings for that should you need it. Your mornings are an integral part of your day. From the moment your eyes open, your day has officially begun. Use that precious morning time for your advantage later on in the day when your energy and mental agility is declining. Get in the kitchen and get yourself a nutritious start to the day (no, coffee is not a stable breakfast) and while you are there think ahead for your lunch and dinner. Did you bring salad from last night for lunch? How about dinner? Can you take the 2 minutes to put a lentil soup on and fling some brown rice into your rice cooker? Are you always hungry at work? Pack some healthy snacks.


Granted, these meal and snacks need thought and action before hand, but you would be surprised how many people are in such a daze in the mornings that they have all the right equipment for whipping up a nutritious snack/dinner/lunch and don’t even think about it as they pour themselves a coffee and check their Twitter status updates.

Sorry to be brutal but just as there are no exceptions to finance budgets, for productive people there are no exceptions for time budgets. Your morning self and afternoon self are BFF’s. Don’t forget that.

2. No email

That being said we need to get you out of the ‘let me just check my email’ mindset. Your email is a mailbox, plain and simple. If you were tidying up your house 3 minutes before your inlaws arrived would you be running outside to check your mailbox every 2 minutes? That would be quite a waste of time wouldn’t it? All that time wasted between throwing the clutter in boxes and running down the garden path to open up the mailbox and check… well there isn’t a garden path leading you to check your email but the concept is precisely the same. By checking your email every 2 minutes you are turning your productive time into swiss cheese and thats not what mornings are for.


Entire books have been written teaching the perils of checking email in the morning. These books are not wrong, so commit to stop that time wasting habit right now. Check your email later in the morning (or after lunch) once your creativity is starting to wane and you can start to be more reactive than proactive. Take email off your phone right now. Yup, I can wait a few minutes. If it is difficult to break the habit because it has become an addiction of sorts. Do it anyway, trust me your 3pm self will thank you.

3. No Social Media

Now that we have mentioned email addiction there is no secret that social media is an addiction, too. Go and look at any group of  teenagers and see how many are interacting with one another and how many are updating there instagram status. It’s a plague. Don’t be like those people. There is nothing social about social media. It’s another false allure of the shiny red flashing light promising us excitement, false connection and news updates. We need none of that in our mornings.

In a perfect world you would indulge in your social media addiction on Sunday evenings as a fun activity. Most certainly never on a weekday and never ever ever on a morning. Take all those social media addictions off of your phone. Stop lying to yourself that it is getting you connected, it’s a false reality you are living in. If you truly want to be productive you need to stop donating your time, focus and energy to worthless endeavours.


4. No decision making

As Dr Barry Schwartz teaches us so eloquently: we are bombarded left, right and center with decision making. Making too many decisions leads to decision making fatigue whereby we get so exhausted from making decisions over the small stuff that we don’t have enough decision making juice when it comes to the decisions that actually matter. So streamline your mornings so you don’t have to think. Leave out one toothpaste, one shampoo and one soap so you can enjoy your mornings without thinking. Don’t buy too many cereals and create a lunch and dinner plan so you don’t waste your precious early morning brain cells on needless decisions. Create a wardrobe of simple yet awesome work clothes so you don’t have to create outfit combinations before you are fully awake.

So if we take away social media and all decision making … what are mornings for? Mornings are for three main categories of living. Firstly, after a good nights sleep we should be waking up with a couple of good ideas or at the very least a person we want to reach out to or a phonecall we need to return. Don’t act on that idea at 5am as it will either wake up a nice person who is still sleeping or lure you into doing more email … simply record your awesome idea for action later on in the day. These great ideas often get forgotten or not recorded, what a waste!

Mornings are also for connecting with our loved ones, having a conversation with out children or even ( gasp!) shooting a few hoops before they leave to school. How about a morning jog for you alone or with your spouse?


And remember, your mornings are connected to your evenings, see what you can do now for your 6pm self. You see once we remove the false crutches we get to truly live, truly connect and truly be productive and that is indeed what mornings are for.

More by this author

Big List of Great Time Management Hacks for Busy Parents This Is Why Highly Successful People Wear The Same Thing Every Day 4 Things You Should Not Do For A Productive Morning

Trending in Productivity

125 Most Useful Excel Shortcuts That Very Few People Know 2How to Save a Bunch of Money Easily With This Simple Challenge 3How to Be a Leader That Everyone Respects, Not Fears 4Why Top Performers Have Nothing to Do With Their Ages 5Creative Brain Test: 10 Best Ways To Test Your Creative Intelligence

Read Next


Last Updated on August 15, 2018

25 Most Useful Excel Shortcuts That Very Few People Know

25 Most Useful Excel Shortcuts That Very Few People Know

Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

Or even better:

What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

You’d definitely feel excited to read about them.

Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

How important are Excel shortcuts for you?

The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

  • 26% of people know 10 or fewer shortcuts;
  • 61% of people know 10-50 shortcuts;
  • 10% of people know 50-100 shortcuts.

As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

5 Main reasons to learn excel shortcuts

Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:


  1. Work efficiently and faster in Excel
  2. Manage big amounts of data easily and fast
  3. Stay calm and concentrated even while doing a tedious job
  4. Make your work accurately and properly without errors
  5. Get a better understanding of Microsoft Excel

Who can use Excel shortcuts?

There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

  • People who work in banks, finance organizations, etc.
  • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
  • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
  • Private entrepreneurs who keep various data in Excel tables.

Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

25 Excel shortcuts to increase your productivity

Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

1. Format whatever object fast with Ctrl+1

If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

2. Use range names with Ctrol+G or F5 key

If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

3. Use a range name in a formula with =sum( and F3

Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…


…and then press F3.

When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

4. Launch Function Arguments dialog easily with Ctrl+A

Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…


…and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.


When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

5. Copy stuff down the column without scrolling with Ctrl+D

If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

  • go to the right to the column that has data (the column to the left of the new column with the formula);
  • press Ctrl+Down – to get to bottom;
  • move one cell to the right (with arrow key naturally);
  • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
  • press Ctrl+D to fill down the formula.

6. Quick access to any function with Alt+

By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

A lot of people are unaware of this useful function, and it’s a great time saver.

7. Format cells with Ctrl+1

When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

8. Choose visible cells with Alt+

When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

9. Use filtering

Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

10. Insert or delete column/row easily with the Ctrl key

Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.


To delete: with an entire row or column selected, use Ctrl + –.

11. See formula results with F9

If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

Don’t forget to undo before exiting the formula.

12. Use ALT+Enter for more text within a cell

If you want to add a second line of text within a cell, use ALT+Enter.

13. Use EDATE to move a date on by a full calendar month:

Here’s how to use EDATE:

=EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

=EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

14. Use EOMONTH to move a date onto the end of the month:

Here’s how to use EMONTH:

=EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

=EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

15. Remove spaces with TRIM

TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

16. Repeat commands with F4 or Ctrl+Y

In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

17. Quick access to cells with the Ctrl key and Shift key

When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

And here is a pleasant bonus for you: add the Shift key to select everything on the way!


18. Use Ctrl+ to create a timestamp

If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

19. Use autosum shortcut for sum function anywhere

Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

20. Use data validation

This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

  • Create dependent drop-down lists;
  • Create drop-down lists;
  • Protect/restrict data input of specific cells (without the need for VBA macros).

21. Use conditional formatting

It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

22. Use formula auditing

This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

23. Use Scenario Manager to generate summary outputs of a spreadsheet

Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

24. Use INDIRECT to set up large tables

INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

25. Use OFFSET for complicated calculations or formulas

OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

The bottom line

As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

Featured photo credit: Unsplash via

Read Next