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Last Updated on December 11, 2020

Not Enough Time? 10 Tips Of Time Management To Make Every Minute Count

Not Enough Time? 10 Tips Of Time Management To Make Every Minute Count

Time management – so elusive and marketable a skill that an entire industry has been built around selling it to every businessperson worth their salt.

It is, in effect, the art of mastering your waking – and sometimes even your unconscious – hours to make you as productive, bright-eyed, and at the top of your game as possible without the help of stimulants, time travel, or a miracle.

Managing your time may seem like an easy concept, but who has enough hours in the day to get everything done?

Not many people, that’s for sure. Some people even think that there’s not enough time for them in a day.

So, if you think you might be lagging when it comes to mastering your day, then check out this guide of useful tips on how to conquer the time-sucks of modern life and become an efficient, productive person.

These will help you overcome the illusion of having not enough time.

1. Get a Solid Seven to Eight Hours of Sleep Every Night

This one is a simple yet brilliant way of improving your time management skills: get more sleep.

Studies have found that people who get an average of seven to eight hours sleep are more productive, happier, and work at a higher quality than those who get less than seven hours of sleep a night.[1]

Getting plenty of sleep also ensures that you’ll be in a much more positive mood in the morning, increasing the chances of you getting more work done.

Making the most of your 24 hours might not seem conducive to getting a full eight hours, but many famous prolific achievers such as Beethoven, Tchaikovsky, and Thomas Mann all had full and healthy sleep. This suggests that time management is something best conquered on a good night’s sleep.

2. Rise Early in the Morning to Conquer the Day

One of the most effective ways to improve your time management is to start early in the morning.

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Rising early has numerous benefits, the most obvious of which is it allows you much more time to get stuff done. Making most of your 24 hours works much better when you’re up earlier. Studies have found that early risers are more productive and feel more accomplished at day’s end.[2]

Working as the sun rises gives you a head start on people still in bed, as well as ensuring that your brain, which according to research best functions two and a half hours after you wake up, gets the treatment it does.

There’s a reason the adage, ‘the early bird catches the worm’ has survived to this day.

3. Never Multitask

Multitasking is a common word when it comes to productivity and time management.

Everyone believes that multitasking is the way forward if you want to be a productive member of society, especially due to the numerous articles and books on the subject.

However, in recent years, multitasking has been increasingly disregarded as a method of productivity due to neurological research suggesting that multitasking itself is impossible.

Studies have shown that breaking from one task to another and then back again in a short space of time (i.e., multitasking) actually shortens attention span and affects the quality of the work.[3]

Instead, work on one task at a time and engage in the ‘flow’, a state of consciousness wherein you are totally absorbed and engaged in one activity. It’ll have the awesome side effect of improving your attention span and allowing you to get much more done and in a quicker time frame in your precious 24 hours.

This vastly improves your time management and prevents the excuse of having not enough time.

4. Take a Twenty-Minute Power Nap Regularly

One of the most enjoyable ways to boost your time management skills is to take a nap. Research has found that a power nap taken after lunch – during one of the human body’s natural rhythms – can help boost productivity, creativity, and even episodic memory.

Studies have also found that a short nap, one that falls within the first stage of sleep and avoids the REM stage of sleep, can help ‘refresh’ the brain.[4]

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The other good way to nap is to take a full nap in the 90-minute sleep cycle that dictates circadian rhythms rather than waking up in the middle of REM sleep which is sure to make you groggy and irritable.

Taking a short afternoon nap helps improve your work ethic and your productivity. This ensures that you do more and better work in the time you have, making it a time management essential.

5. Bunch Tasks Together Throughout the Day to Stay in the ‘Flow’

Bunching tasks together can be an extremely useful task when it comes to working on and improving your daily time management. Scheduling your day together so that groups of tasks are bunched together allows your brain to stay entrenched in the same comfort zone for a longer period rather than flitting from one task to another.

Doing this encourages being in the ‘Flow’, a state of joyful productivity that encourages great work being done with an inherent sense of bliss and happiness, something that is easily desired and hard-won.

Fortunately, it is easier than ever to try and induce this ‘flow’ state. Bunching tasks together makes it easier to manage your day and get everything done.

6. Schedule the Heck Out of Your Days

This one is a bit of a no-brainer, but properly scheduling your days is a must-have tool for top-quality time management.

Proper scheduling can be a pain, but knowing exactly where you’re going and what you’re doing can help make the most out of your time. Scheduling is the art of forward-thinking – anticipating everything you need to get done and making sure you have enough time to do it.

Planning your day ahead with a big diary or work planner can be extremely useful in terms of time management, as is ensuring that you check timetables of public transport, weather, and every piece of information you need to take with you to work or to meetings.

It might be associated with an extreme level of perfectionism, but the goal here is not perfection. The goal is to give you the structure and time you need to deal with your day in the best way possible.

7. Figure out Exactly Where You Spend Your Time and Work on Improving It

We’re all guilty of wasting time. That isn’t a crime per se, but it is an unfortunate habit that you should block if you want to be productive and embrace time management at its fullest.

However, that isn’t to say that you shouldn’t relax or unwind throughout your workday – we’re not supercharged, no-stop-taking machines, after all. So, as a compromise between your actual physical needs and your best psychological self, you need to figure out exactly where you spend your time on an average day and work on improving that.

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For example, work on cutting out your commute time if possible or utilizing that time to better effect, such as brainstorming ideas; work on fitting your physical workout time to a small amount every day instead of a marathon-long session at the end of a week that wastes time.

Streamlining your time makes you more efficient and easier to do everything you need to do and want to do in your day – that’s a key component of successful time management.

8. Use Your ‘Dead Time’ to Your Advantage

‘Dead time’ is a concept touted by books such as Tony Schwartz’s ‘Be Excellent At Anything‘. It is a way of making time management work for your purposes.

‘Dead time’ is the time spent when we’re just waiting or doing nothing without a real purpose, and this can be useful in helping us do little bits and pieces of big projects.

If you need to review an album, take it on your mp3 player and listen to songs at a time when you’re stuck in the dentist’s office or at a quiet coffee break. Jot down ideas for your next big project when you’re waiting at the cinema to watch a movie.

The point of utilizing dead time is to use those random, useless moments to your advantage. That isn’t to say that free time itself is the enemy – far from it. Using your dead time will allow you to engage fully in your well-deserved relaxation time, without fear of feeling guilty or ashamed, as if there is something more you should be working on.

Make sure to make the most of your dead time, and you’ll have your time management skills on a whole new level.

9. Make Sure Never to Neglect Your Self-Care and Your Mental Health.

Self-care is one of the most undervalued yet important and central tenements of successful time management.

It’s an expectation in the modern working world to always be working and be available – whether through work or the many avenues of social media. But one of the most important things you can do every day is to take care of your self and make sure you have a chunk of time carved out for you and you alone.

Relaxation and self-indulgence both have restorative properties. Meditation has proven to reduce stress levels, and a short ten-minute meditation session allows for greater productivity and overall happiness.

Taking time out for yourself allows your body to rejuvenate and restore itself to the kind of mental, physical, and emotional state that allows for the best productivity and effective time management. In short, don’t feel guilty for taking time out to relax in the park with a book. You’re being your best self.

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10. Learn How to Say ‘No’.

One of the most important and yet terrifying things you can ever do is say ‘no’ – no to a project, no to a commitment, or no to someone’s request.

It’s so easy to consider saying ‘no’ as selfish – there’s always another demand, another request, another assignment or project you could pick up to your already overloaded plate.

However, burnout is a significant and terrifying psychological problem where people become so overwrought with stress that they end up hating their work. They may even experience physical symptoms such as physical exhaustion. Burnout is a growing problem across the global workplace, and it has to stop.

Just say no.

No one who actually cares will mind if you politely turn down their request, citing a too-busy schedule.

Taking care of your mental health is a top priority. So, even if it feels awkward the first time, learn to say ‘no’ to the projects you don’t want to have in your life and learn the art of keeping your work life simple.

These are the key to time management.

Final Words

Most people think that they don’t have enough time. But most of the time, they just aren’t maximizing their day. These ten tips will help you greatly improve how you manage your time.

Not Enough Time? Read These Time Management Tips

Featured photo credit: Aron Visuals via unsplash.com

Reference

More by this author

Chris Haigh

Writer, baker, co-host of "Good Evening Podcast" and "North By Nerdwest".

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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