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Last Updated on May 6, 2020

Not Enough Time? 10 Tips Of Time Management To Make Every Minute Count

Not Enough Time? 10 Tips Of Time Management To Make Every Minute Count

Time management – so elusive and marketable a skill that an entire industry has been built around selling it to every businessperson worth their salt.

It is, in effect, the art of mastering your waking – and sometimes even your unconscious – hours to make you as productive, bright-eyed, and at the top of your game as possible without the help of stimulants, time travel, or a miracle.

Managing your time may seem like an easy concept, but who has enough hours in the day to get everything done?

Not many people, that’s for sure. Some people even think that there’s not enough time for them in a day.

So, if you think you might be lagging when it comes to mastering your day, then check out this guide of useful tips on how to conquer the time-sucks of modern life and become an efficient, productive person.

These will help you overcome the illusion of having not enough time.

1. Get a Solid Seven to Eight Hours of Sleep Every Night

This one is a simple yet brilliant way of improving your time management skills: get more sleep.

Studies have found that people who get an average of seven to eight hours sleep are more productive, happier, and work at a higher quality than those who get less than seven hours of sleep a night.[1]

Getting plenty of sleep also ensures that you’ll be in a much more positive mood in the morning, increasing the chances of you getting more work done.

Making the most of your 24 hours might not seem conducive to getting a full eight hours, but many famous prolific achievers such as Beethoven, Tchaikovsky, and Thomas Mann all had full and healthy sleep. This suggests that time management is something best conquered on a good night’s sleep.

2. Rise Early in the Morning to Conquer the Day

One of the most effective ways to improve your time management is to start early in the morning.

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Rising early has numerous benefits, the most obvious of which is it allows you much more time to get stuff done. Making most of your 24 hours works much better when you’re up earlier. Studies have found that early risers are more productive and feel more accomplished at day’s end.[2]

Working as the sun rises gives you a head start on people still in bed, as well as ensuring that your brain, which according to research best functions two and a half hours after you wake up, gets the treatment it does.

There’s a reason the adage, ‘the early bird catches the worm’ has survived to this day.

3. Never Multitask

Multitasking is a common word when it comes to productivity and time management.

Everyone believes that multitasking is the way forward if you want to be a productive member of society, especially due to the numerous articles and books on the subject.

However, in recent years, multitasking has been increasingly disregarded as a method of productivity due to neurological research suggesting that multitasking itself is impossible.

Studies have shown that breaking from one task to another and then back again in a short space of time (i.e., multitasking) actually shortens attention span and affects the quality of the work.[3]

Instead, work on one task at a time and engage in the ‘flow’, a state of consciousness wherein you are totally absorbed and engaged in one activity. It’ll have the awesome side effect of improving your attention span and allowing you to get much more done and in a quicker time frame in your precious 24 hours.

This vastly improves your time management and prevents the excuse of having not enough time.

4. Take a Twenty-Minute Power Nap Regularly

One of the most enjoyable ways to boost your time management skills is to take a nap. Research has found that a power nap taken after lunch – during one of the human body’s natural rhythms – can help boost productivity, creativity, and even episodic memory.

Studies have also found that a short nap, one that falls within the first stage of sleep and avoids the REM stage of sleep, can help ‘refresh’ the brain.[4]

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The other good way to nap is to take a full nap in the 90-minute sleep cycle that dictates circadian rhythms rather than waking up in the middle of REM sleep which is sure to make you groggy and irritable.

Taking a short afternoon nap helps improve your work ethic and your productivity. This ensures that you do more and better work in the time you have, making it a time management essential.

5. Bunch Tasks Together Throughout the Day to Stay in the ‘Flow’

Bunching tasks together can be an extremely useful task when it comes to working on and improving your daily time management. Scheduling your day together so that groups of tasks are bunched together allows your brain to stay entrenched in the same comfort zone for a longer period rather than flitting from one task to another.

Doing this encourages being in the ‘Flow’, a state of joyful productivity that encourages great work being done with an inherent sense of bliss and happiness, something that is easily desired and hard-won.

Fortunately, it is easier than ever to try and induce this ‘flow’ state. Bunching tasks together makes it easier to manage your day and get everything done.

6. Schedule the Heck Out of Your Days

This one is a bit of a no-brainer, but properly scheduling your days is a must-have tool for top-quality time management.

Proper scheduling can be a pain, but knowing exactly where you’re going and what you’re doing can help make the most out of your time. Scheduling is the art of forward-thinking – anticipating everything you need to get done and making sure you have enough time to do it.

Planning your day ahead with a big diary or work planner can be extremely useful in terms of time management, as is ensuring that you check timetables of public transport, weather, and every piece of information you need to take with you to work or to meetings.

It might be associated with an extreme level of perfectionism, but the goal here is not perfection. The goal is to give you the structure and time you need to deal with your day in the best way possible.

7. Figure out Exactly Where You Spend Your Time and Work on Improving It

We’re all guilty of wasting time. That isn’t a crime per se, but it is an unfortunate habit that you should block if you want to be productive and embrace time management at its fullest.

However, that isn’t to say that you shouldn’t relax or unwind throughout your workday – we’re not supercharged, no-stop-taking machines, after all. So, as a compromise between your actual physical needs and your best psychological self, you need to figure out exactly where you spend your time on an average day and work on improving that.

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For example, work on cutting out your commute time if possible or utilizing that time to better effect, such as brainstorming ideas; work on fitting your physical workout time to a small amount every day instead of a marathon-long session at the end of a week that wastes time.

Streamlining your time makes you more efficient and easier to do everything you need to do and want to do in your day – that’s a key component of successful time management.

8. Use Your ‘Dead Time’ to Your Advantage

‘Dead time’ is a concept touted by books such as Tony Schwartz’s ‘Be Excellent At Anything‘. It is a way of making time management work for your purposes.

‘Dead time’ is the time spent when we’re just waiting or doing nothing without a real purpose, and this can be useful in helping us do little bits and pieces of big projects.

If you need to review an album, take it on your mp3 player and listen to songs at a time when you’re stuck in the dentist’s office or at a quiet coffee break. Jot down ideas for your next big project when you’re waiting at the cinema to watch a movie.

The point of utilizing dead time is to use those random, useless moments to your advantage. That isn’t to say that free time itself is the enemy – far from it. Using your dead time will allow you to engage fully in your well-deserved relaxation time, without fear of feeling guilty or ashamed, as if there is something more you should be working on.

Make sure to make the most of your dead time, and you’ll have your time management skills on a whole new level.

9. Make Sure Never to Neglect Your Self-Care and Your Mental Health.

Self-care is one of the most undervalued yet important and central tenements of successful time management.

It’s an expectation in the modern working world to always be working and be available – whether through work or the many avenues of social media. But one of the most important things you can do every day is to take care of your self and make sure you have a chunk of time carved out for you and you alone.

Relaxation and self-indulgence both have restorative properties. Meditation has proven to reduce stress levels, and a short ten-minute meditation session allows for greater productivity and overall happiness.

Taking time out for yourself allows your body to rejuvenate and restore itself to the kind of mental, physical, and emotional state that allows for the best productivity and effective time management. In short, don’t feel guilty for taking time out to relax in the park with a book. You’re being your best self.

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10. Learn How to Say ‘No’.

One of the most important and yet terrifying things you can ever do is say ‘no’ – no to a project, no to a commitment, or no to someone’s request.

It’s so easy to consider saying ‘no’ as selfish – there’s always another demand, another request, another assignment or project you could pick up to your already overloaded plate.

However, burnout is a significant and terrifying psychological problem where people become so overwrought with stress that they end up hating their work. They may even experience physical symptoms such as physical exhaustion. Burnout is a growing problem across the global workplace, and it has to stop.

Just say no.

No one who actually cares will mind if you politely turn down their request, citing a too-busy schedule.

Taking care of your mental health is a top priority. So, even if it feels awkward the first time, learn to say ‘no’ to the projects you don’t want to have in your life and learn the art of keeping your work life simple.

These are the key to time management.

Final Words

Most people think that they don’t have enough time. But most of the time, they just aren’t maximizing their day. These ten tips will help you greatly improve how you manage your time.

Not Enough Time? Read These Time Management Tips

Featured photo credit: Aron Visuals via unsplash.com

Reference

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Chris Haigh

Writer, baker, co-host of "Good Evening Podcast" and "North By Nerdwest".

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Last Updated on September 18, 2020

How to Be More Self-Assured and Get More Done During the Week

How to Be More Self-Assured and Get More Done During the Week

Time is a great leveler isn’t it? We all have the same 24 hours in a day. Even if you’re self-assured, the day may never feel quite long enough.

Why is it that some people can be so much more productive and achieve so much more in a typical day, while others struggle to achieve anything apart from feeling time crunched and overwhelmed?

Everyone I know and work with wants to make the best use of their time. They want to learn how to be more self-assured, happier, and work less—all while growing in their career.

How effectively we use our time—and how we actually work in our business—can make a huge difference to the amount we accomplish in a day or week. It can also make us more focused and more confident.

Do you want to have more thinking and creative time? Do you want to spend more time working on your business rather than working at or in your business? In this article, we’ll show you how.

Get More Done by Gaining Confidence

What if you had a strategy for making the best use of your time that brings you more joy and allows you to focus on the biggest activities and opportunities in your business? You may find the following outline below to be helpful:

1. Create an Exciting Vision

If you don’t know where you’re going, how do you know when you get there?

You want to be more productive and spend more time getting the right stuff done. Well, you need to create a compelling and exciting vision of your future.

What does this future look like? How will you feel when you get there?

Creating a new vision, especially one that is a lot bigger than where you are right now, has a way of igniting your passion. It may be something that feels hard to achieve, but every step you take towards that bigger vision will certainly build your confidence.

Create a vision board to feel more self-assured.

    Commitment to this vision, and accomplishing continual daily progress depends on your ability to look at any situation you’re faced with or currently in, feel self-assured, and see something bigger ahead.

    Also, when you know where you’re headed, you will instinctively start to see all the new opportunities and connections that will get you there.

    Make a vision map to get you started on the path to better productivity. This doesn’t have to be fully actualized, but you should know at least what direction you are heading.

    2. Build a Strategic Plan

    Once you have your future vision mapped out, the next step is to build a strategic plan to get you there.

    Your future vision may be for 3 years or 5 years, or you may choose a longer time frame. Any timeframe over 3 years may feel like a long way away.

    You may wonder how you are ever going to feel confident and motivated on this bigger future years from now when you feel as though you have so much to accomplish today.

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    The first step is to decide on some specific goals for the next 12 months. Don’t list too many or you may begin to feel overwhelmed.

    The magic number for me and my clients is usually five annual goals.

    These are big goals that will create massive change in your business and life and bridge your current situation to your bigger future; accomplishing these goals one by one will help to increase your confidence on a daily basis.

    3. Get on Goal Planning

    Get yourself a piece of blank paper and a pen and divide the paper into 4 columns: A, B, C, and D.

    Ask yourself the question: What is great in my business and life right now? Write these things down in Column A. This might be a couple of things, five things, ten things, whatever feels right to you.

    Then ask yourself: What things are happening right now that I don’t want in my future? Write these things down in Column B.

    This is your opportunity to take a step back and look at the things that are simply not working. You may list people that are bringing you down or projects that you don’t want to work on any more. Maybe you’ll include a service offering that’s going nowhere. It could be the people you’re working with, or it could be your pricing.

    Now, let’s look at your personal strengths. Write down everything that you’re great at in Column C.

    These could be things that you’re doing right now and having success with. It could also be things you know you’re awesome at but you’re not spending enough time on.

    Column D is for your biggest opportunities. Is there a new service/product you could offer your ideal customers? Is there a new innovation you could bring to market? Just take some time out and really think and list these things in Column D.

    Once you’ve analyzed everything you’ve written down, take some time to really think about what goals you want to set for your business and life in the next 12 months.

    4. Set Outcomes to Build Confidence

    You now have your goals, and you’ll feel self-assured and raring to go. They are written down and you’re committed to achieving them. You feel self-assured and motivated.

    But how do you ensure that you stay on the correct course to achieve these goals?

    Managing and juggling day-to-day projects can get in the way. Dealing with problems can get in the way. Staying on top of orders, managing cash flow, and handling day-to-day stuff can move your ship off course.

    You want to be productive and achieve your goals, but you also need to ensure the day and week runs smoothly.

    One way to ensure this happens is to set 90 Day Outcome Goals; within those Outcome Goals, put some specific process goals that need to be undertaken.

    Let’s say you want to get 10 more speaking jobs in the next 90 days, and you know that you typically convert 50% of opportunities.

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    Therefore, your process goal needs to be to have 20 conversations in the next 90 Days to deliver the 10 new pieces of work. You will then work out who you can have those conversations with.

    It’s smart to overshoot, so you will more easily hit your target. This is a clear plan to work through because with every win, your confidence will grow.

    5. Completely Commit to Your Success

    If you are not truly committed to achieving your goals, then chances are that you won’t reach them.

    Motivation can only take you so far. It is the intentional commitment[1] and emotional investment in your future success that will move you forward.

    Think back to any time that you really committed to achieving something. There must have been a reason you actually achieved what you set out to achieve. What motivated you?

    Were you fully invested? Why did it matter? Did you have to be really courageous to achieve it?

    How did it feel when you achieved it? What difference did it make?

    When have you felt truly self-assured? When you are committed to something, then you are propelled into action. Your mindset is focused, and your body follows; you want to get it done.

    And, when you do get it done, your confidence goes through the roof. You feel a level of certainty in achieving the goal you set out to accomplish.

    6. Focus on Your Strengths

    To feel self-assured and build up the confidence needed to achieve our biggest goals, we need to focus on our strengths.

    What are you best at? What are your unique skills? You want to spend as much time as you can working in the areas that you’re great at.

    Multiply your strengths. These areas are where you add the biggest value. They often bring you the biggest amount of joy, and you feel more and more confident when you are using your unique skills.

    If you think there is a specific capability you need to learn or be better at, spend more focused time in that area.

    Many of us want to do it all. We want to be good at everything. We want to offer a lot of services. But, in reality, there are some very specific things we are great at; nobody is good at everything!

    Spending more time adding value in the areas where you excel can create breakthrough results and boost confidence.

    7. Embrace the Present

    Sometimes we spend so much time thinking about the future or worrying about the past that we forget the present moment[2].

    Are you spending most of your day reacting to things, or have you taken the time to think about what your perfect day looks like?

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    We all have the opportunity to create rather than react, to decide what we do with our day. All of our future success can be created in the present moment if we just take a step back and take action.

    Sometimes, doing it now is more important than doing it perfectly. There are hidden opportunities in every moment. We need to make sure we don’t miss them if we want to feel self-assured.

    8. Calm the Whirlwind

    The day-to-day life in business and life can be hard, which leads us to feel less self-assured.

    Your mind may be full to bursting with all of the things you feel you have to do. The phrase “I don’t have time” has almost become an instant reaction by so many people when new opportunities are presented.

    There is a whirlwind happening inside our minds.

    Appointments, notifications, tasks, phone calls, errands, cash flow, staffing issues, networking, marketing all can clutter up our timeline. The sheer volume of things we feel we should do creates procrastination, stopping us from pursuing the projects and people that matter.

    Many of us feel we have to do everything within our business.

    Rather than simplifying things and doing less, we do more. We work longer, which creates a lack of energy and focus. Because of this, we lose clarity on our biggest opportunities. If you feel this way, take some well-deserved time off.

    Look at where you’re spending your time. How much of your time is being spent moving your ideas forward?

    In the next 90 days, if you could delegate or outsource more daily tasks and spend more time focusing on where you add the biggest value, what difference would it make?

    Calm the whirlwind by slowing down and doing less.

    Focus on areas that you add the biggest amount of value. By doing this, your energy levels will increase, your confidence will grow and you will have more success.

    9. Take More Time off

    This may seem counterintuitive, but taking more time off to recharge and refocus can pay huge dividends.

    If you are constantly fighting fires and caught up in the myriad of different activities that you have to do each day, then how can you move your business forward?

    You may be being pulled in difference directions without any focused time on your biggest projects. If that’s the case, then it’s almost impossible to gain any real momentum in moving your business forward and hitting your goals.

    The best way to get off that treadmill is to take more creative time out of the business.

    Could you realistically take one day off per month to work on your business? If you could, what would you do with this time?

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    Just imagine no distractions, only focused time on the strategic development and growth of your business.

    Every day off per month could have a different focus: New product innovation; Thinking about your biggest clients; Improving operations.

    Add to this a quarterly review to check in with your goals progress, and this could have a dramatic effect on where you spend your valuable time.

    10. Celebrate Wins

    Sometimes you just want to get through the day, right?

    You have so much to do. There are so many things on your task list that you just complete what you can and then start another day. But what would happen if, at the end of each day, you took some time out to look at what you’ve accomplished?

    Celebrating success keeps you motivated and helps you become more self-assured. It is not just another day. It’s a day that included things that should be celebrated.

    If you’re struggling to feel motivated, try celebrating a couple of wins each day.

    Celebrating success combined with the gratitude you have for achieving those wins will boost your confidence and inspire you for the next day.

    11. Give Yourself More Space

    When was the last time you gave yourself time to think?

    Within the hustle and bustle, it can be difficult to give yourself a little bit of space and time to just think[3].

    Imagine giving yourself just an hour a day to just let your mind wander or think about a specific thing.

    If you think about it, we can all free up an hour a day for something without really losing any efficiency or really impacting our business.

    In fact, that hour could be transformational for your business and life.

    A new idea for a product could form, or an idea for adding value to your existing clients could materialize. Perhaps you could do a check in to your ideal future and your goals. You could decide that you want to take your business in a new direction.

    Try this: Just sit alone for an hour with a notebook and let it be your creative thinking time. See what happens.

    Final Thoughts

    Ultimately, being self-assured happens when you have a clear direction.

    This, coupled with having clear goals and working in your unique skill-set, gives you the biggest opportunity to be more productive and get more of the right things done.

    The old mantra that “less is more” is right on the money. By giving yourself more time to work on your goals, you will inevitably increase your confidence; at this point, your ideal future can be anything you want it to be.

    More on How to Be Self-Assured

    Featured photo credit: Nathan Dumlao via unsplash.com

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