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24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

Time management. So elusive and marketable a skill that an entire industry has been built around selling it to every businessperson worth their salt.

It is, in effect, the art of mastering your waking – and sometimes even your unconscious hours – to make you as productive, bright-eyed, and at the top of your game as it is physically possible to be without the help of stimulants, time travel, or a miracle. Managing your time may seem like an easy concept, but who ever has enough hours in the day to get everything done you want to get done? Not many people, that’s for sure.

So, if you think you might be lagging behind when it comes to mastering your day-to-day, then check out this guide of useful tips of how to conquer the time-sucks of modern life and become the efficient, productive human being you known you can be…

1. Get A Solid Seven to Eight Hours of Sleep Every Night

This one is a simple, yet endlessly brilliant way of improving your time management skills: get more sleep. Simple, really. Studies have found that people who get an average of seven to nine hours sleep are more productive, happier,and work at a higher quality, than those who get less than seven hours sleep a night.

Getting plenty of sleep also ensures that you’ll be in a much more positive mood in the morning, meaning the chances of you getting more work done are increased. Making the most of your twenty four hours might not seem conducive to getting a full eight hours, but many famous prolific achievers such as Beethoven, Tchaikovsky and Thomas Mann all had full and healthy sleep, suggesting that time management is something best conquered on a good night’s sleep.

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2. Rise Early In The Morning To Conquer The Day

One of the most effective ways to improve your time management is to start early in the morning. Rising early has numerous benefits, the most obvious of which is that getting up early allows you much more time to actually get stuff done. Making most of your twenty four hours works much better when you’re up earlier; studies have found that early risers are more productive and feel more accomplished at day’s end.

Working as the sun rises gives you a head start on people still in bed, as well as ensuring that your brain – which according to research is best functionally two and a half hours after we wake up – gets the treatment it does. There’s a reason the adage, ‘the early bird catches the worm’ has survived to this day.

3. Never Multitask

Multitasking is a word used the world over when it comes to productivity and time management. Everyone and their high-achieving mother believes that multitasking is the way forward.if you want to be a super-productive member of society, thanks to numerous articles and books on the subject. However, in recent years, multitasking has been increasingly disregarded as a method of productivity due to neurological research suggesting that multitasking itself is impossible

Studies have shown that breaking from one task to another and then back again in  a short space of time – i.e. multitasking – actually shortens attention span and affects the quality of the work. Instead, work on one task at a time and engage in the ‘flow’, a state of consciousness wherein you are totally absorbed and engaged in one activity. It’ll have the awesome side effect of improving your attention span and allowing you to get much more done and in a quicker time frame in your precious twenty four hours, vastly improving your time management.

4. Take A Twenty Minute Power Nap Regularly

One of the most enjoyable ways to boost your time management skills is to take a nap. Research has found that a ‘power nap’ taken after lunch, during one of the human body’s natural rhythms can help boost productivity, creativity, and even episodic memory. Studies have found that a short nap, one that falls within the first stage of sleep, and avoids the REM stage of sleep, can help ‘refresh’ the brain.

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The other good way to nap is to take a full nap in the 90-minute sleep cycle that dictates circadian rhythms, rather than waking up in the middle of REM sleep which is sure to make you groggy and irritable. Taking a short afternoon nap helps improve your work ethic and your productivity, ensuring that you do more and better work in the time you have, making it a time management essential.

5. Bunch Tasks Together Throughout the Day To Stay In The ‘Flow’

Bunching tasks together can be an extremely useful task when it comes to working on and improving your daily time management. Scheduling your day together so that groups of tasks are bunched together allows for your brain to stay entrenched in the same comfort zone for a longer period of time, rather than flitting from one disparate task to another.

Doing this encourages being in the ‘Flow’, a state of joyful productivity that encourages great work being done with an inherent sense of bliss and happiness, something that is easily desired and hard-won. Fortunately it is easier than ever to try and induce this ‘flow’ state, and bunching tasks together makes it easier to manage your day and to get everything you need to do done in those twenty four hours.

6. Schedule the Heck Out of Your Days

This one is a bit of a no-brainer, but properly scheduling your days is a must-have tool for top-quality time management. Proper scheduling can be a pain in the butt to go through but actually knowing exactly where you’re going and what you’re doing can help make the most out of your time. Scheduling is in effect forward thinking to a fine art – anticipating everything you need to get done in that day and making sure you have enough time to do it.

Planning your day ahead with a big diary or work planner can be extremely useful in terms of time management, as can ensuring that you check timetables of public transport, weather, every piece of potential information you need to take with you to work or to meetings. It might be associated with an extreme level of perfectionism, but the goal here is not perfection, but rather to give you the structure and time you need to deal with your day in the best way possible.

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7. Figure Out Exactly Where You Spend Your Time and Work On Improving It

We’re all guilty of wasting time. That isn’t a crime, per se, but it is an unfortunate area and habit to block if you want to be the most productive you can be, and embrace time management at its fullest. However, that isn’t to say that you shouldn’t relax or unwind throughout your work day – we’re not supercharged, no-stop-taking machines, after all. So, as a compromise between your actual physical needs and your best psychological self, you need to figure out exactly where you spend your time on an average day and work on improving that.

For example, work on cutting out your commute time if possible, or utilizing that time to better effect, such as brainstorming ideas; work on fitting your physical workout time to a small amount every day instead of a marathon-long session at the end of a week that sucks up time. Streamlining your time makes you more efficient and easier to do everything you need to do and want to do in your day – that’s a key component of successful time management.

8. Use Your ‘Dead Time’ To Your Advantage

‘Dead time’ is a concept touted by books such as Tony Schwartz’s ‘Be Excellent At Anything’, is a way of making time management work to your purposes. ‘Dead time’ is the time spent when we’re just waiting or doing nothing without a real purpose; and that dead time can be useful in helping us to do little bits and pieces of big projects. If you need to review an album, take it on your mp3 player and listen to songs at a time when you’re stuck in the dentist’s office or at a quiet coffee break. Jot down ideas for your next big project when you’re waiting at the cinema to watch a movie.

The point of utilizing dead time is to use those random, useless moments to your advantage – that isn’t to say that free time itself is the enemy. Far from it; using your dead time will allow to engage fully in your well-deserved relaxation time, without fear of feeling guilty or ashamed, as if there is something more you should be working on. Make sure to make the most of your dead time, and you’ll have your time management skills on a whole new level.

9. Make Sure Never To Neglect Your Self Care and Your Mental Health.

Self-care is one of the most undervalued and yet important and central tenements of successful time management. It’s an expectation in the modern working world to always be working and be available – whether through work or through the many avenues of social media – but one of the most important things you can do every day, is to take care of your self and make sure you have a chunk of time carved out for you and you alone.

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Relaxation and self-indulgence alike both have restorative properties – meditation has proven to reduce stress levels, and a short ten-minute meditation session allows for greater productivity and overall happiness. Taking time out for yourself allows your body to rejuvenate and restore itself to the kind of mental, physical, and emotional state that allows for the best productivity and effective time management. In short, don’t feel guilty for taking time out to relax in the park with a book. You’re being your best self.

10. Learn How to Say ‘No’.

One of the most important and yet terrifying things you can ever do is say ‘no’. No to a project, no to a commitment, no to someone’s request.

It’s so easy to consider saying ‘no’ selfish – there’s always another demand, another request, another assignment or project you could pick up to your already overloaded plate. However, ‘burnout’ is a significant and terrifying psychological problem in which people become so overwrought with stress that they end up hating their work and even experience physical symptoms such as physical exhaustion. Burnout is a growing problem across the global workplace, and it has to be stopped.

Just say no. No one who actually cares will mind if you politely turn down their request, citing a too-busy schedule. Taking care of your mental health is top priority, so even if it feels awkward the first time, learn to say ‘no’ to the projects you don’t want to have in your life, and learn the art of keeping your work life simple. That’s the key to time management.

Featured photo credit: Limitless, Relativity Media via fitandstrongdads.com

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Last Updated on January 2, 2019

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

The end of the year is the time when everyone tries to give you advice on how to live healthier, look better, and earn more money.

It’s understandable if you find yourself lost among all the tips and opinions. Sometimes you no longer know what you truly want to achieve next year – and what’s just imposed by society.

To help you out, we’ve made this article about the things you should remove from your new year’s resolution list – instead of adding to it – to make your daily life more harmonious and peaceful.

So just make sure you cross these off your New Year’s to-do list – your body, mind and soul will be thankful.

1. Stop Buying Meaningless Gifts

We all know the sense of obligation – when we have to buy a gift for an event or celebration that’s already tomorrow, but we still have no idea of what to give.

Take these tips close to heart for all upcoming holidays, including birthdays, weddings, graduations, etc.:

Stop focusing on the material objects

Instead of focusing on what material object to give, think about the emotion you want to evoke[1] in the gift recipient, and then pick a symbolic gift that can support or represent that emotion. For example, you can gift coziness by presenting a “comfort set” with warm socks, tea, candles, etc. Or give motivation by presenting a beautiful planner or notebook.

Plan gifts in advance

We know this is easier said than done. But if you try to plan which gifts you’ll need in the upcoming months (try making a list three or four times a year), ideas will more likely come to mind and you’ll avoid that last-minute shopping. Not to mention, you’ll be able to keep an eye on sales to get the best prices.

Suggest a better way

If you’re tired of exchanging gifts for birthdays and holidays, initiate a different approach. For example, draw names among family members and agree that each one only buys a present to that one person they got. Alternatively, you can agree not to share gifts among adults, and only give presents to kids of the family. Or, ask friends to donate to charity instead of buying a gift for you.

Go for common experiences instead of exchanging gifts

You can agree (with your partner or the extended family) to go on a common trip, dinner or another activity, instead of spending money on gifts.

Sometimes you’ll have to be the one who initiates breaking the rules that have been accepted in the family for years. But if you suspect that you’re not the only one in the group who’s tired of gift-hunting, you’ll surely find support for your suggestions.

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2. Don’t Exaggerate with Diets and Fitness Resolutions

It’s no secret that TV shows, article headlines, and ads (not to mention our healthy diet-obsessed friends) make us feel like we need to look better, slimmer and younger than we actually are. But going on yet another diet or starting a fitness plan with the wrong motivation rarely leads to great results.

If you are like many people, you have probably signed up for an annual gym membership at least once in your life – only to drop it one month later.

How do you balance a good resolution for a healthier life without pushing yourself into commitments that won’t last?

Here’s what you can do:

Set a healthier pattern

For example, do meat-free Mondays or reduce meat consumption to three days per week (less saturated fat for you and better for the environment). Or choose to eat only healthy food at least three days a week or only on weekdays (e.g. make sure your meals contain vegetables, fruits, whole grains, dairy products, and protein). This way you’ll already have a healthier diet while still being able to treat yourself with a snack on weekends or parties.

Get a fitness watch

Fitness watches like Fitbit or MiBand are tiny accessories that will count your steps, calories burnt and will serve as an excellent motivator to move – or to take the stairs instead of the elevator.

Find a physical activity that you enjoy

Even if you are not that fond of doing sports, you can definitely find an activity that you’d do with pleasure. Think about what you’d like – from taking up Nordic walking to pilates or even exercising at home.

Try intermittent fasting

This is an alternating cycles of fasting and eating. For example, stop eating at 8 pm and restart not sooner than 12 hours later. This approach has been proven to have numerous health benefits, in addition to weight loss.

Skip cabs or driving to work and opt for cycling or walking instead

You’ll burn calories, breathe some fresh air, and save money – win-win!

3. Put a Cap on Your Daily To-Do List

In today’s busy world, planning your day in a stress-free way is actually an art in itself. It’s natural to want to be a loving parent, a diligent employee, an active member of the local community and probably several other individual roles.

But playing all these roles requires energy and meticulous planning. How not to lose yourself amidst all the appointments and responsibilities? And – most importantly – how to still find time for relaxing and recharging yourself?

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These daily planning tips will help you have more stress-free days:

Leave bigger intervals between meetings

If you schedule too many appointments or chores in a day, you’ll probably end up late at some point, and as a result – more stressed. There are many different reasons why people are late, but poor planning is a major factor too.

Plan time to relax

As weird as it may sound, you should try and schedule your resting time. For example, if you only have one free evening this week, and a friend tries to squeeze in a meeting, feel free to say no. Don’t feel obliged to specify the reason for your refusal, just say that you are busy.

Try to be a little pessimistic

We’re often packed with plans or running late for errands because we tend to be overly optimistic – about the traffic, the time it takes to do things, etc. Instead, try an opposite tactic — assume you’ll hit traffic or the meeting will take longer.

Try waking up earlier

Sometimes even waking up 30 minutes earlier can give you the much-needed head start for several errands of the day. But remember to get enough sleep every night, even if it means going to bed earlier.

Plan your day the day before

Chances are your day will be much better organized if you pack a lunch and lay out an outfit before going to bed.

Designate a time for checking emails and social messages

If you start checking your messages between appointments, you risk getting lost in a sea of messages that need replies. Designate a time for this activity or do it in case you arrived early to a meeting.

4. Let Go of Unhealthy and Time-Consuming Habits

If there’s one thing we should get rid of in the new year, it’s the habits that steal our time, provide instant gratification but don’t offer any value in the long term. Or even worse, leave a negative impact on our health.

Here are some common (and pointless) habits along with tips on how to get rid of them:

Binge-watching TV series

Even if most online television platforms offer you lists of “Best TV Shows to Binge Watch”, being addicted to series is a major time-waster.

You can manage this addiction in several ways, for example, watch one episode per day (or a few per week) as a reward, only after you’ve finished an assignment or done a house chore. Or try replacing this habit with exercise or reading a book – this will be hard at first but should stick after a few weeks. You can also try to track how much time you spend on TV or movies – seeing how much of your life you are wasting might urge you to do something about it.

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Running on coffee

Being a coffee addict is kind of a stylish addiction nowadays, but it’s not that innocent as it may initially seem. Besides addiction being a problem in itself, drinking too much coffee (more than 500-600 mg of caffeine a day) may lead to nervousness, insomnia, an upset stomach, a fast heartbeat, and even muscle tremors.[2]

As a solution, try switching to tea or edible coffee – a more sustainable, healthy, and productivity-enhancing alternative. For example, Coffee Pixels are solid coffee bars that generate a more even energy kick throughout the day without the coffee-induced abstinence and dehydration.

Procrastination

Fighting procrastination requires some serious willpower. If it is a problem in your daily life or work, try ”eating the frog” in the morning – get over your biggest or hardest tasks first, then tackle everything else.

Alternatively, use time tracking software to monitor exactly how much time you waste on unproductive actions, websites or apps. Once you know exactly how much time you’re spending unproductively, try to limit your time on social media, for example to just 20 minutes per day.

If nothing else works, try bribing yourself — promise yourself to do something fun or pleasant when you finish your assignment.

Whichever habit you want to give up, consider using some habits building tools to make a contract with yourself and reward yourself for milestones achieved.

5. Stop over-consuming

We live in the age of consumerism – huge manufacturers with their promise of a comfortable life on the one hand, and growing environmental threats – that are the direct result of our modern lifestyle – on the other hand. There’s only one solution – try to consume less whenever and wherever you can.

Before making additional purchases, ask yourself these questions:

  • Do I really need it? Did I need it yesterday?
  • Can’t I buy it used or borrow it from friends?
  • Can I rent it?
  • Can I make it myself?
  • Am I buying the most sustainable version of this product?

For example, check if the brand you chose is conscious about the environment, for example, are the products they manufacture energy efficient? Do they try to use less packaging?

Also, if you often find yourself buying too many groceries, promise to buy only the amount that fits in one shopping bag (that you bring along). If you often forget to take your shopping bag with you, get yourself a 2-in-1 wallet with a built-in shopping bag for more eco-friendly shopping.

6. Learn to Unplug from Your Phone

Today’s world is crammed with information, and many people struggle to keep focus on what’s truly important. There’s just too much going on in the world – too much to read, to watch, to know, too many conversations to participate in.

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But how to refuse the temptation to check the phone and start using social media in a controlled, not a compulsive way?

Some tips for managing your phone-dependency:

Spend only a limited amount of battery per day

For example, start your day with 50% battery life, and manage your phone usage so that you’ll make it till the evening.

Block distracting apps and notifications on your phone and computer

Choose one-hour, two-hour or longer blocking sessions and enjoy the positive impact this will have on your mood and productivity.[3]

Set your phone on flight mode

When you start doing an important task that requires full focus, set your phone on flight mode so that nobody can disturb you.

Leave your phone at home or in the office when you go for lunch

You’ll see that the feeling of being unreachable for a moment is actually very liberating.

The Bottom Line

As a new year begins, we’re all excitedly looking forward to what adventures await ahead of us.

But this year, promise yourself this:

Instead of having a never-ending list of tasks and commitments, focus on the truly meaningful ones. And cross-out all the rest without feeling guilty.

Less is more. Make this year count. We’re all rooting for you.

Featured photo credit: Brooke Lark via unsplash.com

Reference

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