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20 Daily habits Of Highly Organized People

20 Daily habits Of Highly Organized People

We all have that one person at work or school who is effortlessly organized. They never seem to miss any deadlines, always finish their work with time to spare, and always know where they can find what they are looking for.

And let’s face it: you are obviously jealous of them. But why? Why be jealous when you can actually learn from them and be the same as them? They do seem to be on the right track with life, don’t they?

Being organized isn’t just something you adapt to. Well, okay, initially it is. But slowly as you dwell in your organized lifestyle, you tend to start taking it more as a mindset rather than a way of living. For instance, you begin living your life in an organized manner, with each and every thing in your routine well thought out. And then comes a time where your systems and your rituals are actually morphed into your routine, and your mind adapts to them as habits. If you actually happen to get to this stage; congratulations, you’ve officially become an organized person.

Without further ado, let’s get you introduced to the 20 daily habits of highly organized people. Don’t worry, it’s nothing you can’t handle!

1. They read/address emails on a daily basis

Here’s the deal: it doesn’t matter at what time of the day you check your inbox. What matters is that you have a dedicated timeslot each day, let’s say, half an hour, for reading and answering all your emails. Your cluttered up inbox won’t go anywhere unless you handle it appropriately.

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2. They also read/address mail on a daily basis

If you have a pile of mail, then dedicating some of your time to sort these bad boys out on a daily basis, just like your emails, won’t hurt.

3. They clear paper piles off their desk

There should absolutely be no space at all for clutter on your desk. If there are piles of paper that need to be sorted out, get straight to it!

4. They have specific routines and rituals set for the start and end of every day

Staying organized isn’t all about being uptight. You should always spare some time out for things that make you who you are. You don’t want to be a prisoner of your routine now, do you?

5. They put everything where it belongs

Each and every thing is supposed to go in its rightful place. Don’t leave your socks in the fridge!

6. They follow a to-do list

Following a to-do list is like your primary source of organization. Never miss out on it!

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7. They prioritize

What’s more important? Get to it first! Don’t forget to prioritize. Postpone whatever that can be done sometime later and get to the dirty-bits first.

8. They leave room for last minute changes in the list

You’re doing just fine with your daily routine and are almost half-way through, when it out of nowhere, your best friend calls you up for an urgent meeting. Did you leave enough room for this sudden readjustment in your to-do list? You had better!

9. They have some “me-time” every day

Again, it’s not about being a prisoner of your routine when you can always cut some time out for yourself. Read a book, watch a movie, hit the gym; whatever that floats your boat!

10. They never leave anything undone

This is the holy grail of staying organized. Don’t leave any task half done. Leaving unfinished business is the hallmark of a disorganized person.

11. They stay well-nourished throughout the day

Your routine needs you in order to complete. You need food in order to complete your routine. What can you possibly do without enough energy? It’s a simple equation.

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12. They always plan the coming day in advance.

Once you’re done with your day, then would be a good time to plan for the coming day. Every day needs its own unique to-do list!

13. They set alarms and reminders

You can’t leave room for error. Have everything on your side to help you avoid them. Set alarms, reminders, and whatever else you need to deal with your tasks on time.

14. They know how to filter relevant information

The best example in this regard is your notification list. The latest cat video on the Internet is irrelevant. The email you just received from your client is top priority. Make sure you know how to differentiate between these two.

15. They are not perfectionists

Not everything can be just the way you want it. Sometimes, “good enough” really is enough to get you by. So know where the most feasible option would suffice, and forget about making things perfect.

16. They leave no room for clutter

As mentioned earlier, clutter is your worst enemy. Leave no room for it on your territory!

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17. They keep all the essentials within touching distance

Pen? Paper? Smartphone? Spare underwear? Yes, you can need any of those at any point. Keep them around you so you don’t face any problems during emergencies.

18. They are always prepared to face any mishaps

Staying organized is mainly all about preparing yourself to face turmoil, whenever it shows up. Don’t be afraid of tackling mishaps head on, deal with the elephant in the room first.

19. They opt for the simplest solutions

You don’t need only the best pen in the whole world to do your paperwork. A mere pencil will be enough. Follow the same ideology regarding everything else. Pick the simplest problem-solver!

20. They practice maintenance

This doesn’t mean you need to be a top quality handyman. You don’t even need to be tech-savvy for this one. So long as you know how to keep everything up-to-date and maintained, there is no one that can disturb you in your organized glory!

Featured photo credit: defeat/katiew via flic.kr

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Last Updated on October 15, 2019

Is Procrastination Bad? The Truth About Procrastination Revealed

Is Procrastination Bad? The Truth About Procrastination Revealed

Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

Why we procrastinate after all

We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

So, is procrastination bad?

Yes it is.

Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

How bad procrastination can be

Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

More consequences of procrastination can be found in this article:

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8 Dreadful Effects of Procrastination That Can Destroy Your Life

Procrastination, a technical failure

Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

Featured photo credit: chuttersnap via unsplash.com

Reference

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