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20 Daily habits Of Highly Organized People

20 Daily habits Of Highly Organized People
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We all have that one person at work or school who is effortlessly organized. They never seem to miss any deadlines, always finish their work with time to spare, and always know where they can find what they are looking for.

And let’s face it: you are obviously jealous of them. But why? Why be jealous when you can actually learn from them and be the same as them? They do seem to be on the right track with life, don’t they?

Being organized isn’t just something you adapt to. Well, okay, initially it is. But slowly as you dwell in your organized lifestyle, you tend to start taking it more as a mindset rather than a way of living. For instance, you begin living your life in an organized manner, with each and every thing in your routine well thought out. And then comes a time where your systems and your rituals are actually morphed into your routine, and your mind adapts to them as habits. If you actually happen to get to this stage; congratulations, you’ve officially become an organized person.

Without further ado, let’s get you introduced to the 20 daily habits of highly organized people. Don’t worry, it’s nothing you can’t handle!

1. They read/address emails on a daily basis

Here’s the deal: it doesn’t matter at what time of the day you check your inbox. What matters is that you have a dedicated timeslot each day, let’s say, half an hour, for reading and answering all your emails. Your cluttered up inbox won’t go anywhere unless you handle it appropriately.

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2. They also read/address mail on a daily basis

If you have a pile of mail, then dedicating some of your time to sort these bad boys out on a daily basis, just like your emails, won’t hurt.

3. They clear paper piles off their desk

There should absolutely be no space at all for clutter on your desk. If there are piles of paper that need to be sorted out, get straight to it!

4. They have specific routines and rituals set for the start and end of every day

Staying organized isn’t all about being uptight. You should always spare some time out for things that make you who you are. You don’t want to be a prisoner of your routine now, do you?

5. They put everything where it belongs

Each and every thing is supposed to go in its rightful place. Don’t leave your socks in the fridge!

6. They follow a to-do list

Following a to-do list is like your primary source of organization. Never miss out on it!

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7. They prioritize

What’s more important? Get to it first! Don’t forget to prioritize. Postpone whatever that can be done sometime later and get to the dirty-bits first.

8. They leave room for last minute changes in the list

You’re doing just fine with your daily routine and are almost half-way through, when it out of nowhere, your best friend calls you up for an urgent meeting. Did you leave enough room for this sudden readjustment in your to-do list? You had better!

9. They have some “me-time” every day

Again, it’s not about being a prisoner of your routine when you can always cut some time out for yourself. Read a book, watch a movie, hit the gym; whatever that floats your boat!

10. They never leave anything undone

This is the holy grail of staying organized. Don’t leave any task half done. Leaving unfinished business is the hallmark of a disorganized person.

11. They stay well-nourished throughout the day

Your routine needs you in order to complete. You need food in order to complete your routine. What can you possibly do without enough energy? It’s a simple equation.

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12. They always plan the coming day in advance.

Once you’re done with your day, then would be a good time to plan for the coming day. Every day needs its own unique to-do list!

13. They set alarms and reminders

You can’t leave room for error. Have everything on your side to help you avoid them. Set alarms, reminders, and whatever else you need to deal with your tasks on time.

14. They know how to filter relevant information

The best example in this regard is your notification list. The latest cat video on the Internet is irrelevant. The email you just received from your client is top priority. Make sure you know how to differentiate between these two.

15. They are not perfectionists

Not everything can be just the way you want it. Sometimes, “good enough” really is enough to get you by. So know where the most feasible option would suffice, and forget about making things perfect.

16. They leave no room for clutter

As mentioned earlier, clutter is your worst enemy. Leave no room for it on your territory!

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17. They keep all the essentials within touching distance

Pen? Paper? Smartphone? Spare underwear? Yes, you can need any of those at any point. Keep them around you so you don’t face any problems during emergencies.

18. They are always prepared to face any mishaps

Staying organized is mainly all about preparing yourself to face turmoil, whenever it shows up. Don’t be afraid of tackling mishaps head on, deal with the elephant in the room first.

19. They opt for the simplest solutions

You don’t need only the best pen in the whole world to do your paperwork. A mere pencil will be enough. Follow the same ideology regarding everything else. Pick the simplest problem-solver!

20. They practice maintenance

This doesn’t mean you need to be a top quality handyman. You don’t even need to be tech-savvy for this one. So long as you know how to keep everything up-to-date and maintained, there is no one that can disturb you in your organized glory!

Featured photo credit: defeat/katiew via flic.kr

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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