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15 Useful Tips To Defeat Procrastination, Once And For All

15 Useful Tips To Defeat Procrastination, Once And For All

Do you procrastinate at home, work or school? Are you tired of wasting time and want to get things done once and for all? Whether we care to admit it or not, we all procrastinate from time to time. It’s just a part of human nature!

Fortunately, there are ways to defeat the beat of procrastination. These fifteen tips will help you get started in the right direction.

1. Request an external deadline.

Do you do you work better when you’re working under a deadline? Even if you do set deadlines for yourself, you might find it’s not enough to help you get things done. Why not switch things around and ask for an external deadline instead? If you’re working with others, ask when you need to complete a task or project. If you’re working alone, ask a close friend or family member to set an arbitrary deadline. This way, you have a deadline and can be held accountable for your actions.

2. Break away from people who are bad influences on you.

Hanging out with people who help you procrastinate, or otherwise distract you from your responsibilities can be tricky. You may voluntarily want to spend time with these people, but you may find it’s harder to get things done when you hang out with them or when they are around. Consider limiting your time spend around these people when you need to accomplish tasks, when you are under deadline, or when you are otherwise finding it difficult to focus on your work.

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3. Update your work materials or equipment.

An old computer that takes forever to load, a pair of scissors that makes cutting paper a chore, a broken garage door… You might not realize it, but your reluctance in using a particular piece of equipment, might be preventing you from finishing your work. Think about it for a moment. Do you tend to avoid particular tasks or chores because you absolutely cannot stand using a particular tool or piece of equipment? Try either updating, sharpening or replacing this obstacle so you can get on with your work.

4. Eliminate distractions in your immediate environment.

Do you know what distracts you as you work or when you are procrastinating? You might always find something to do such as checking Facebook or Pinterest, watching television, checking your emails and so on. Sounds familiar? Reduce temptation as you work by purposefully eliminating or reducing distractions. In the examples above, you could disconnect from the Internet, log off of your accounts and email, or try working in a completely different environment.

5. Work together with a friend or colleague.

If you’re having trouble sitting down so you can actually get your work done, try working side by side with a friend or colleague. You can schedule a time to work and each bring a piece of work which you’re having a difficult time completing. Sometimes all you need to get your work done is a bit of companionship and the knowledge that someone else is working on something they don’t particularly want to work on either.

6. Change your environment.

Are you a bit too comfortable when you work from home or at your office? Maybe things are the other way around and you are wholly uncomfortable. Perhaps things are a bit too noisy, too quiet, too cold or too hot for your taste. If this is the case you might want to shake things up with a change in scenery or in your immediate environment. You could try working in a coffee shop, in a local park, in a library or another area of your home or office.

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7. Promise something before you create it.

Perhaps you’ve been meaning to write a blogging tutorial, deliver a motivational speech to your weekly volunteer group or a basket of home-baked treats for a charity bake sale. Instead of letting things drag on any further, make a promise to deliver something before you actually start working on it. This not only sets a deadline, but also holds you accountable in front of others. There’s nothing left for you to do but get to work.

8. Get outside the front door.

Sometimes all you need to get moving with your work is to simply get your body moving. All you have to do is turn your attention from your mind to your body, and put your body into action. Let’s say you have to run some errands. Instead of fussing about it, you could just put on your shoes and coat, pick up your bag or purse, gather up any related items you’ll need, open the front the door and step outside. It would be silly for you to turn around at this point in time as you’re now literally one step closer to completing your task.

9. Choose three simple tasks to work on right now.

Are you overwhelmed with a large project? Instead of procrastinating any further, spring into action by breaking your work down into smaller, more manageable tasks. What project do you have going on right now that seems to be overwhelming? What three small tasks could you do right now? These really can be simple things, such as placing a phone call, doing a quick bit of research online, or making sure you have the right materials to begin your project.

10. Learn a new skill.

When was the last time you learned a new skill to help you with your work? For example, you might be procrastinating when it comes to working on your company’s website because you don’t know anything about SEO. Educating yourself about something, even the smallest bit of information, can make you feel more competent…and also knowledgeable. It’s always okay to feel a bit scared or unsure when you’re working on something new, but you shouldn’t let it prevent you from getting your work done.

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11. Set aside a specific amount of time to do something.

This is an oldie but a goodie: set a deadline for your work. Let’s say you have a personal project you’d like to complete, such as putting together your family tree. However, you never seem to get around to do it. You could take action by setting a final deadline for the project and entering in specific amounts of time in your calendar for you to do your research.

12. Layout all the tools you’ll need to begin.

Get a jump on your work by pulling out all the materials or tools you’ll need to work on a particular project or task. Once you take everything out and set everything up, there’s nothing left for you to do but to begin. When it comes to finally baking a cake for your Aunt’s Mary’s birthday, simply pull out the flour, eggs, butter, sugar, baking soda and powder, preheat the oven, grease the cake pans and get baking. You’ve already put in so much work getting things ready, you might as well finish the task at hand.

13. Figure out why you’re procrastinating.

Do you know why you’re procrastinating? You might feel lazy, bored, scared and unsure of yourself or any other number of emotions. However, it’s quite different when you actually identify the thing that is the source of your procrastination. Be honest with yourself. What do you feel? Why are avoiding your work? Once you hone in on the issue at hand, you can better find a solution that is tailored to helping you solve your problem.

14. Attack your work first thing in the morning.

Make the most out of your mornings and take on any particularly troublesome work first thing. You’ll be freshly rested, energized and ready to take on the day and can channel this energy into finally achieving that which you’ve been putting off for week after week. Once you’re done, you’ll have your entire day ahead of you, free and clear.

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15. Just do it!

Sometimes in life you’ve just got to do what you’ve got to do. Don’t think twice about the tasks or work you need to complete. Tell yourself, “I’m going to do this,” get your materials ready, take a deep breath and dive right in. You’ll feel a lot better knowing you triumphed against procrastination and finished what you set out do.

How do you know when you start to procrastinate at work, home or school? What task or item are you looking forward to finally crossing off your to-do list? Leave a comment below.

Learn how to complete any overwhelming project effectively with these tips here.

Featured photo credit: katie ruth via compfight.com

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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