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13 Productivity Tips From People Getting Stuff Done

13 Productivity Tips From People Getting Stuff Done

When did being productive get so complicated?

Remember the good ol’ days when technology and productivity actually worked together, one helping the other? Nowadays, it feels like these two aspects of our day-to-day are at odds. With technology creating unlimited access to everything, distractions are on the rise and productivity is harder to master.

Well, not for everyone.

Luckily, the leaders of the pack are finding ways to navigate through the rise of distractions and still get stuff done. With these gurus openly sharing their wisdom with the rest of us, hopefully we can restore the delicate balance between technology and productivity. Here are 13 tips from the experts.

Prioritizing Your Priorities

Apply yourself to the things that generate positive ROI and you’ll never get lost under a pile of to-dos that keep you busy but render no value or tangible outcome. Being “scatterbrained” is a great excuse when you pass off mediocre work. Zero in on your strengths and assign yourself to singular tasks while passing off the rest into capable hands.

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1. “Your time is $1000/hour, and you need to act accordingly.” – Jason Cohen, A Smart Bear

2. “Pick one thing and do that one thing – and only that one thing – better than anyone else ever could.” – Jason Goldberg, Fab.com

3. “Delegation is the most important fuel for productivity. Having more staff should double, triple, quadruple, etc. your time. Cultivate a sense of ownership in the company.” – Daniel Tan Kh, SomoThemes

How Technology Can Help

Unload your brain of the tedium to give yourself some space for creative and critical thinking. Clutter in your brain become the distractions that veer you off course. Here is where technology can help you stay focused.

4. “Get a reminder app for everything. Do not trust your own brain for your memory.” – Julien Smith, Breather

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5. “Use RescueTime to block off all social media sites and email for 90-120 minutes first thing in the morning. Focus on your most important one or two to-dos. If processing email on Gmail later, use The Email Game to double speed.” – Tim Ferriss, The 4-hour Workweek

6. “Use Trello.com to map out all of the tasks of the company. This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person.” – Matt DeCelles, Serial Entrepreneur

The Truth of the Matter

Be honest with yourself. Productivity is of course the ideal but it isn’t the only thing that matters. Having a realist approach is the best way to stay motivated to keep going.

7. “Only plan for 4-5 hours of real work per day.” – David Heinemeier Hansson, 37Signals

8. “It’s normal to have days where you just can’t work and days where you’ll work 12 hours straight.” – Alain Paquin, Whatsnexx

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Simplify the Chaos

The big picture can be overwhelming to most people so remember, it’s all in the small details. It doesn’t have to be overcomplicated to be great.

9. “Separate thinking and execution to execute faster and think better.” – Sol Tanguay, HEC Montreal

10.“Break the unreasonable down into reasonable chunks. A big goal is only achieved when every little thing that you do every day gets you closer to that goal.” – Maren Kate Donovan, Escaping the 9 to 5

11. “Build routines and habits so you’re not deciding, you’re just doing.” – Eric Barker, Barking Up the Wrong Tree

Master Your Schedule

Remember that you’re in charge. The choices you make with your time are completely up to you. Sometimes it feels like you’re racing against the clock but when you do it right, it’s you who’s holding the reins.

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12. “Set a no matter what date. To be profitable. To quit. To make a change. Stick to it as if it’s life or death. Because likely is.” – Danielle Laporte, White Hot Truth

13. “Work in 30-45 minute bursts. Our minds can’t handle anything more. Even if you’re on fire, pull yourself away and reflect for at least a few minutes.” – Jonathan Fields, Author

As the experts tell us, it’s all about priorities, technology, honesty, simplicity and time management when it comes to mastering productivity. For more protips, check out 101 Productivity Tips & Lifehacks From The Pros. Then find out how you can Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get Out of Your Own Way.

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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