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13 Productivity Tips From People Getting Stuff Done

13 Productivity Tips From People Getting Stuff Done

When did being productive get so complicated?

Remember the good ol’ days when technology and productivity actually worked together, one helping the other? Nowadays, it feels like these two aspects of our day-to-day are at odds. With technology creating unlimited access to everything, distractions are on the rise and productivity is harder to master.

Well, not for everyone.

Luckily, the leaders of the pack are finding ways to navigate through the rise of distractions and still get stuff done. With these gurus openly sharing their wisdom with the rest of us, hopefully we can restore the delicate balance between technology and productivity. Here are 13 tips from the experts.

Prioritizing Your Priorities

Apply yourself to the things that generate positive ROI and you’ll never get lost under a pile of to-dos that keep you busy but render no value or tangible outcome. Being “scatterbrained” is a great excuse when you pass off mediocre work. Zero in on your strengths and assign yourself to singular tasks while passing off the rest into capable hands.

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1. “Your time is $1000/hour, and you need to act accordingly.” – Jason Cohen, A Smart Bear

2. “Pick one thing and do that one thing – and only that one thing – better than anyone else ever could.” – Jason Goldberg, Fab.com

3. “Delegation is the most important fuel for productivity. Having more staff should double, triple, quadruple, etc. your time. Cultivate a sense of ownership in the company.” – Daniel Tan Kh, SomoThemes

How Technology Can Help

Unload your brain of the tedium to give yourself some space for creative and critical thinking. Clutter in your brain become the distractions that veer you off course. Here is where technology can help you stay focused.

4. “Get a reminder app for everything. Do not trust your own brain for your memory.” – Julien Smith, Breather

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5. “Use RescueTime to block off all social media sites and email for 90-120 minutes first thing in the morning. Focus on your most important one or two to-dos. If processing email on Gmail later, use The Email Game to double speed.” – Tim Ferriss, The 4-hour Workweek

6. “Use Trello.com to map out all of the tasks of the company. This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person.” – Matt DeCelles, Serial Entrepreneur

The Truth of the Matter

Be honest with yourself. Productivity is of course the ideal but it isn’t the only thing that matters. Having a realist approach is the best way to stay motivated to keep going.

7. “Only plan for 4-5 hours of real work per day.” – David Heinemeier Hansson, 37Signals

8. “It’s normal to have days where you just can’t work and days where you’ll work 12 hours straight.” – Alain Paquin, Whatsnexx

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Simplify the Chaos

The big picture can be overwhelming to most people so remember, it’s all in the small details. It doesn’t have to be overcomplicated to be great.

9. “Separate thinking and execution to execute faster and think better.” – Sol Tanguay, HEC Montreal

10.“Break the unreasonable down into reasonable chunks. A big goal is only achieved when every little thing that you do every day gets you closer to that goal.” – Maren Kate Donovan, Escaping the 9 to 5

11. “Build routines and habits so you’re not deciding, you’re just doing.” – Eric Barker, Barking Up the Wrong Tree

Master Your Schedule

Remember that you’re in charge. The choices you make with your time are completely up to you. Sometimes it feels like you’re racing against the clock but when you do it right, it’s you who’s holding the reins.

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12. “Set a no matter what date. To be profitable. To quit. To make a change. Stick to it as if it’s life or death. Because likely is.” – Danielle Laporte, White Hot Truth

13. “Work in 30-45 minute bursts. Our minds can’t handle anything more. Even if you’re on fire, pull yourself away and reflect for at least a few minutes.” – Jonathan Fields, Author

As the experts tell us, it’s all about priorities, technology, honesty, simplicity and time management when it comes to mastering productivity. For more protips, check out 101 Productivity Tips & Lifehacks From The Pros. Then find out how you can Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get Out of Your Own Way.

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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