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13 Productivity Tips From People Getting Stuff Done

13 Productivity Tips From People Getting Stuff Done

When did being productive get so complicated?

Remember the good ol’ days when technology and productivity actually worked together, one helping the other? Nowadays, it feels like these two aspects of our day-to-day are at odds. With technology creating unlimited access to everything, distractions are on the rise and productivity is harder to master.

Well, not for everyone.

Luckily, the leaders of the pack are finding ways to navigate through the rise of distractions and still get stuff done. With these gurus openly sharing their wisdom with the rest of us, hopefully we can restore the delicate balance between technology and productivity. Here are 13 tips from the experts.

Prioritizing Your Priorities

Apply yourself to the things that generate positive ROI and you’ll never get lost under a pile of to-dos that keep you busy but render no value or tangible outcome. Being “scatterbrained” is a great excuse when you pass off mediocre work. Zero in on your strengths and assign yourself to singular tasks while passing off the rest into capable hands.

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1. “Your time is $1000/hour, and you need to act accordingly.” – Jason Cohen, A Smart Bear

2. “Pick one thing and do that one thing – and only that one thing – better than anyone else ever could.” – Jason Goldberg, Fab.com

3. “Delegation is the most important fuel for productivity. Having more staff should double, triple, quadruple, etc. your time. Cultivate a sense of ownership in the company.” – Daniel Tan Kh, SomoThemes

How Technology Can Help

Unload your brain of the tedium to give yourself some space for creative and critical thinking. Clutter in your brain become the distractions that veer you off course. Here is where technology can help you stay focused.

4. “Get a reminder app for everything. Do not trust your own brain for your memory.” – Julien Smith, Breather

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5. “Use RescueTime to block off all social media sites and email for 90-120 minutes first thing in the morning. Focus on your most important one or two to-dos. If processing email on Gmail later, use The Email Game to double speed.” – Tim Ferriss, The 4-hour Workweek

6. “Use Trello.com to map out all of the tasks of the company. This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person.” – Matt DeCelles, Serial Entrepreneur

The Truth of the Matter

Be honest with yourself. Productivity is of course the ideal but it isn’t the only thing that matters. Having a realist approach is the best way to stay motivated to keep going.

7. “Only plan for 4-5 hours of real work per day.” – David Heinemeier Hansson, 37Signals

8. “It’s normal to have days where you just can’t work and days where you’ll work 12 hours straight.” – Alain Paquin, Whatsnexx

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Simplify the Chaos

The big picture can be overwhelming to most people so remember, it’s all in the small details. It doesn’t have to be overcomplicated to be great.

9. “Separate thinking and execution to execute faster and think better.” – Sol Tanguay, HEC Montreal

10.“Break the unreasonable down into reasonable chunks. A big goal is only achieved when every little thing that you do every day gets you closer to that goal.” – Maren Kate Donovan, Escaping the 9 to 5

11. “Build routines and habits so you’re not deciding, you’re just doing.” – Eric Barker, Barking Up the Wrong Tree

Master Your Schedule

Remember that you’re in charge. The choices you make with your time are completely up to you. Sometimes it feels like you’re racing against the clock but when you do it right, it’s you who’s holding the reins.

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12. “Set a no matter what date. To be profitable. To quit. To make a change. Stick to it as if it’s life or death. Because likely is.” – Danielle Laporte, White Hot Truth

13. “Work in 30-45 minute bursts. Our minds can’t handle anything more. Even if you’re on fire, pull yourself away and reflect for at least a few minutes.” – Jonathan Fields, Author

As the experts tell us, it’s all about priorities, technology, honesty, simplicity and time management when it comes to mastering productivity. For more protips, check out 101 Productivity Tips & Lifehacks From The Pros. Then find out how you can Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get Out of Your Own Way.

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Last Updated on August 6, 2020

Why Working 9 to 5 Is Outdated

Why Working 9 to 5 Is Outdated

Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

Where did the “9 to 5” Come From?

It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

  • We went to the moon, and astronauts now live in space on the ISS.

  • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

  • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

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Different Folks, Different Strokes

Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

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Productivity and Trust Killer

Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

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A Flexible Remote Working Policy

Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

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It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

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