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11 Quick Steps to be a Super Productive Student

11 Quick Steps to be a Super Productive Student

Now that the first year or second year of university is coming to end, a lot of students are looking at their productivity system and considering reviewing it. Being able to balance your social, academic, professional and personal lives is a task in itself, but if you have the right tools in place this becomes simple. This post focuses on the tips and steps necessary to becoming the student you want to become. Be a more productive student today!

The first three tips: the top tools for your student life

There is a basic, three-part system to keep you organized: actions, information, and visualization.

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  1. TD-mac
      Actions. Keep your actions (or tasks) up to date and assign deadlines to a task. Todoist is an online to-do list program that allows anyone with a mobile device, computer, tablet or email account to start managing their tasks. The benefit for students are that it is very easy to use, it is compatible on many devices (iPhones to Android Tablets) and has a great collaborative tool for when you are working on projects with others in your classes. The system is very easy to start up and everything will be explained about functionality when you download it. Todoist. Free (Premium available)
    • evernote_logo_center_4c-lrg
        Information. Keep your resources nearby all the time. Evernote is a service that allows you to remember everything. It is a great place to store and create information that will be useful for classes, meetings, events and more. Evernote is accessible through smartphones and will allow you to keep organized with all the images, PDFs, documents, details, audio recordings and more that you use throughout your day. This is perfect for students as it meets their needs for taking class notes and sharing notes with others easily, and is available on all devices. Evernote requires a little more attention, but if you check out the Evernote YouTube tutorials, they will be worth your time and save you hours of organization in the future. Evernote. Free (Premium available)
      • Screenshot 2014-05-29 at 07.58.11
          Visualization. A calendar is very important for making sure that you can visualize the events coming up in your life. It’s especially important for the student who wants to keep track of events, classes, birthdays and more. I would recommend using Google Calendar because you can import your classes into this using the school calendar system, and it is easy to use and interact with. Google Calendar. Free (Find iOS Apps through store)

        The top three steps to follow with your tools

        1. Actions. With tasks, make sure that you keep actively focusing on one task at one time (don’t multi-task), and always make your actions achievable. E.g., “Make a cake” is too general, set smaller and more achievable actions like, “Get all ingredients for cake,” then “Prepare oven and equipment.” This will help you get to your goal more effectively.
        2. Information. As I said, I recommend Evernote because it is everywhere. Storing information and creating information becomes a lot easier when you are organized for events and classes, and preparing for something. By making sure all your useful information is coming from one location, it makes the whole process more efficient.
        3. Visualize. Add events to your calendar, try not to input general information like when you are free or busy because the calendar gets overwhelming. Start by adding key events and details etc. Classes can be added by following your college’s or university’s instructions. 
          Screenshot 2014-05-29 at 08.38.02

          Five steps to being a pro-active and productive student

          1. Take a break from academia. I’m not saying don’t focus on studies. However, many students finish university with a simple degree but have no work experience, experience of working with teams and groups, or connections that they can utilize. My big advice is to become a President or VP of a society that you are interested in or passionate about. This will give you some invaluable skills in leadership, teamwork and public speaking, and are something you can add to your CV.
          2. Don’t read too much fiction. Focus your time on reading books with a purpose. There’s nothing wrong with a good plot and immersive storyline; however, look to improve your personal development by reading some books that will get you thinking about your career path or improve your general skills.
          3. Model yourself on pro-active students. Find some students in the university with your interests who have been achieving more than just academic results. Seek their coaching. If you find those students and listen to what they have to say, they will help inspire you towards being a driven individual with your time.
          4. Kill Facebook. I understand that Facebook isn’t dead yet, but kill it for yourself. Download Newsfeed Killer and start taking advantage of not seeing what people are up to and getting distracted by this. This will be a golden feature during coursework and exam time. Over time you will reduce your usage dramatically. 
            Screenshot 2014-05-29 at 08.23.42

            • Keep that inbox empty. Bring everything of importance over to Evernote. Don’t let it cause clutter – it is very easy to start doing. If you have a choked up inbox at the moment, have a big clear out and get rid of everything.
              Screenshot 2014-05-29 at 08.27.45

              Featured photo credit: Flickr via flickr.com

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              Forget Learning How to Multitask: Boost Productivity 10X More with Focus

              Forget Learning How to Multitask: Boost Productivity 10X More with Focus

              There’s a dark side to the conveniences of the Digital Age. With smartphones that function like handheld computers, it has become increasingly difficult to leave our work behind. Sometimes it seems like we’re expected to be accessible 24/7.

              How often are you ever focused on just one thing? Most of us try to meet these demands by multi-tasking.

              Many of us have bought into the myth that we can achieve more through multi-tasking. In this article, I’ll show you how you can accomplish more work in less time. Spoiler alert: multi-tasking is not the answer.

              Why is multitasking a myth?

              The term “multi-tasking” was originally used to describe how microprocessors in computers work. Machines multitask, but people cannot.

              Despite our inability to simultaneously perform two tasks at once, many people believe they are excellent multi-taskers.

              You can probably imagine plenty of times when you do several things at once. Maybe you talk on the phone while you’re cooking or respond to emails during your commute.

              Consider the amount of attention that each of these tasks requires. Chances are, at least one of the two tasks in question is simple enough to be carried out on autopilot.

              We’re okay at simultaneously performing simple tasks, but what if you were trying to perform two complex tasks? Can you really work on your presentation and watch a movie at the same time? It can be fun to try to watch TV while you work, but you may be unintentionally making your work more difficult and time-consuming.

              Your brain on multi-tasking

              Your brain wasn’t designed to multi-tasking. To compensate, it will switch from task to task. Your focus turns to whatever task seems more urgent. The other task falls into the background until you realize you’ve been neglecting it.

              When you’re bouncing back and forth like this, an area of the brain known as Broadmann’s Area 10 activates. Located in your fronto-polar prefrontal cortex at the very front of the brain, this area controls your ability to shift focus. People who think they are excellent multitaskers are really just putting Broadmann’s Area 10 to work.

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              But I can juggle multiple tasks!

              You are capable of taking in information with your eyes while doing other things efficiently. Scientifically speaking, making use of your vision is the only thing you can truly do while doing something else.

              For everything else, you’re serial tasking. This constant refocusing can be exhausting, and it prevents us from giving our work the deep attention it deserves.

              Think about how much longer it takes to do something when you have to keep reminding yourself to focus.

              Why multitasking is failing you

              Multitasking does more bad than good to your productivity, here’re 4 reasons why you should stop multitasking:

              Multitasking wastes your time.

              You lose time when you interrupt yourself. People lose an average of 2.1 hours per day getting themselves back on track when they switch between tasks.

              In fact, some studies suggest that doing multiple things at once decreases your productivity by as much as 40%. That’s a significant loss in efficiency. You wouldn’t want your surgeon to be 40% less productive while you’re on the operating table, would you?

              It makes you dumber.

              A distracted brain performs a full 10 IQ points lower than a focused brain. You’ll also be more forgetful, slower at completing tasks, and more likely to make mistakes.

              You’ll have to work harder to fix your mistakes. If you miss an important detail, you could risk injury or fail to complete the task properly.

              This is an emotional response.

              There’s so much data suggesting that multitasking is ineffective but people insist that they can multitask.

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              Feeling productive fulfills an emotional need. We want to feel like we’re accomplishing something. Why accomplish just one item on the to-do list when you can check off two or three?

              It’ll wear you out.

              When you’re jumping from task to task, it can feel invigorating for a little while. Over time, this needs to fill every second with more and more work leads to burn out.

              We’re simply not built to multitask, so when we try, the effect can be exhausting. This destroys your productivity and your motivation.

              How to stop multitasking and work productively

              Flitting back and forth between tasks feels second-nature after a while. This is in part because Broadmann’s Area 10 becomes better at serial tasking through time.

              In addition to changing how the brain works, this serial tasking behavior can quickly turn into a habit.

              Just like any bad habit, you’ll need to recognize that you need to make a change first. Luckily, there are a few simple things you can do to adjust to a lifestyle of productive mono-tasking:

              1. Consciously change gears

              Instead of trying to work on two distinct tasks at once, consider setting up a system to remind you when to change focus. This technique worked for Jerry Linenger, an American astronaut onboard the space station, Mir.

              As an astronaut, he had many things to take care of every day. He set alarms for himself on a few watches. When a particular watch sounded, he knew it was time to switch tasks. This enabled him to be 100% in tune with what he was doing at any given moment.

              This strategy is effective because the alarm served as his reminder for what was to come next. Linenger’s intuition about setting reminders falls in line with research conducted by Paul Burgess of University College, London on multitasking.

              2. Manage multiple tasks without multitasking

              Raj Dash of Performancing.com has an effective strategy for balancing multiple projects without multitasking. He suggests taking 15 minutes to acquaint yourself with a new project before moving on to other work. Revisit the project later and do about thirty minutes on research and brainstorming.

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              Allow a few days to pass before knocking out the project in question. While you were actively work on other projects, your brain continues to problem solve-in the background.

              This method works because it gives us the opportunity to work on several projects without allowing them to compete for your attention.

              3. Set aside distractions

              Your smartphone, your inbox and the open tabs on your computer are all open invitations for distraction. Give yourself time each day when you silence your notifications, close your inbox and remove unnecessary tabs from your desktop.

              If you want to focus, you can’t give anything else an opportunity to invade your mental space.

              Emails can be particularly invasive because they often have an unnecessary sense of urgency associated with them. Some work cultures stress the importance of prompt responses to these messages, but we can’t treat every situation like an emergency.

              Designate certain times in your day for checking and responding to emails to avoid compulsive checking.

              4. Take care of yourself

              We often blame electronics for pulling us from our work, but sometimes our physical body forces us into a state of serial tasking. If you’re hungry while you’re trying to work, your attention will flip between your hunger and your work until you take care of your physical needs.

              Try to take all your bio-breaks before you sit down for an uninterrupted stint of work.

              In addition, you’ll also want to be sure you’re attending to your health in a broader sense. Getting enough exercise, practicing mindfulness and incorporating regular breaks into your day will keep you from being tempted by distractions.

              5. Take a break

              People are more likely to head to YouTube or check their social media when they need a break. Instead of trying to work and watch a mindless video at the same time, give yourself times when you’re allowed to enjoy your distracting activity of choice.

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              Limit how much time you’ll spend on this break so that your guilt-free distraction time doesn’t turn into hours of wasted time.

              6. Make technology your ally

              Scientists are beginning to discover the detrimental effects of chronic serial tasking on our brains. Some companies are developing programs to curb this desire to multitask.

              Apps like Forest turn staying focused into a game. Extensions like RescueTime help you track your online habits so that you can be more aware of how you spend your time.

              The key to productivity: Focus

              Multitasking is not the key to productivity. It’s far better to schedule time to focus on each task than it is to try to do everything at once.

              Make use of the methods outlined above and prepare to be more effective and less exhausted in the process.

              If you want to learn more about how to focus, don’t miss my other article:

              How to Focus and Maximize Your Productivity (the Definitive Guide)

              Featured photo credit: Pexels via pexels.com

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