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10 Ways To Deliver A Remarkable Presentation

10 Ways To Deliver A Remarkable Presentation

Presentations are one of the most effective ways to present your ideas to your boss, clients, management or colleagues. The success of any presentation performance is determined by the structure of the content, design of the presentation, attraction of the slides and many other things like: substantial research, association, speaking skills, and most importantly self-confidence. A good presenter has the capability to attract the attention of his or her audience from beginning to end and forces them to take action. For those who want to learn presentation skills, here are great tips and tricks for a remarkable and unforgettable presentation.

1. Do your research

If you want to give an outstanding presentation, then you have to present like an expert on the topic you are communicating. Research the topic thoroughly to make your audience believe in the information you share with them. However, having a degree or experience in the field can give a plus point to influence your audience.

Search the Internet, use libraries and talk to experts to get as much information you can get about your topic, until you have enough information to effectively give the answers to any questions bounced on you during the presentation. The more research you do on your topic, the more confident you will become. More confidence means there will be a great show.

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2. Know your audience

If you want to increase elegance in your presentation skills, first you have to study your audience. Knowing and reading the mind of your audience will give a better idea about the content of your presentation that will engage and interest them. Presenting to a group of specialists and presenting to a group of eighth graders requires different tactics. Though you can’t identify everything about your audience, their needs and interests, you can acknowledge the age and the group of people you’ll be presenting to. Keep this factor in mind as you practice your presentation.

3. Know your time limit

It is likely you have been allotted a certain slot and time limit for your presentation. It could be half an hour for a board meeting presentation or 10 minutes in a class presentation. Whatever your time limit is, make sure your presentation fits comfortably within the time frame, so you could identify the important topics you want to discuss briefly. You should try to make it shorter so you’re left with enough time to finish the presentation in style.

4. Make eye contact

Eye contact is a very important factor in everyday communication; because it gives the audience a sense of acceptance and involvement in your presentation that helps convey the message on a personal level. Always try to make eye contact with all members of the audience by shifting your focus around the hall or room.

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5. Select your presentation design

Another tip can be dedicated to good presentation design. Selecting the content and design for the presentation is crucial in grabbing the attention of your audience or disengaging them. Don’t confuse your audience, by putting anything unnecessary on a slide like text, pictures, tables, animation or graphs. Respect your audience; don’t load your slides with heavy text and then read the whole sentence. Always try to shorten complete sentences on your slides by selecting the main point and escaping other related points.

6. Move around during the presentation

Look around you to find the space in the hall or room. Use the space, and be prepared to move around in the space in the room, maybe around your podium. By moving you are projecting an appearance of confidence and dominance.

7. Include short stories to explain main points

You can use a short story related to the topic to explain main points, share an experience or other references which support your presentation and is directly related to the topic. The main purpose of doing this is to give a broad view of the presentation and talk about the important items.

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8. Keep it simple yet attractive

You should keep the presentation simple, by controlling your text and concentrating each slide on the main idea. Make it attractive by constructing your story around related, high-impact images and keep formatting consistent.

9. Practice, practice and more practice

If you want to build more confidence and make a strong grip on your presentation, then one of the best options is to rehearse your presentation. Rehearse in front of the mirror, practice it in front of your friends or family members to feel comfortable.

10. Talk to the audience

Make sure to have variation in your voice. Your objective is to involve your audience, not to give a speech. Be energetic and give the presentation in a conversational way. If the presentation doesn’t engage the audience, they will start to feel detached. Project enthusiasm for the topic; the majority of communication should be conversational.

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Featured photo credit: vimeo.com via i.vimeocdn.com

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Published on September 25, 2018

The Careful Art of Delegation

The Careful Art of Delegation

Do you find yourself constantly feeling busy? Or, maybe you feel like you have too much on your plate? Perhaps you have a to-do list with no end in sight, or many responsibilities to juggle on a daily basis at work. When you get home, you have household responsibilities to take care of, too, and it just seems like you never have much time for a breather.

Being busy is good, it’s better than not having anything to do and letting time slip away. But, what many people don’t realize is, being busy doesn’t always mean you’re being productive. The more time you take to complete something does not equal to more success. Many people end up falling into this trap as they pack their day with tasks and errands that may sometimes produce little outcome or output for the effort that they’ve put in.

For example, let’s say that your washing machine at home broke down and you need to fix it. Instead of calling the handyman to come, your husband decides he’s going to fix the machine. He ends up spending half a day figuring out the machine, and does eventually fix it. He did however have to make a trip to the tool shop to buy some extra tools and parts for the machine. Now, if you had called the handy man, it would probably have taken the handyman much less time, and he would have all the necessary tools and parts already, because that is his job. So in this instance, was your husband’s time and effort worth it? Oh, and because he took half the day fixing the machine, you now had to take over his duties of dropping the kids off at soccer and swim practice.

We Need Not Be That Busy

I hope you would agree, that it would have been ideal to delegate this task to the handyman. That would have saved you time and effort, so that you and your husband could focus on doing other things that were more important to you, like being there for your kids or spending time with each other. This is just one example of how we often impose busyness on ourselves without us even realizing it.

But, I’m going to show you just how you can gain quality time from external sources. Whatever big goals or ambitions that you may have, it’s normal for them to involve a lot more of your time than you first expect. I’m talking about things like starting a new business, changing careers, perhaps even moving to a new city. New challenges often involve things that are outside of our experience and expertise, so covering all the bases ourselves is sometimes not feasible as it takes too much time to learn and do everything.

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You Are Just One Person

At the end of the day, you are just one person, and you have a limited amount of time. So, you have to do things that are meaningful to you. While an overall goal may be meaningful, not all of the milestones needed to get there may be meaningful. Because we all have our strengths and weaknesses, likes and dislikes, not every task will be enjoyable or all fun & games. Some simply require pure willpower and discipline to grind through. And that is where delegation comes in.

What is Delegation?

You may hear this term a lot in the business or corporate world; it’s an effective way for managers to distribute (or sometimes avoid!) work. But, that’s not what I’m referring to. Instead, delegation means leveraging time from an outside source to give you opportunities to increase your quality time. By outside source, we simply mean that it’s not your own time that you’re spending.

What Should You Delegate?

To delegate effectively, it has to be done with deliberate intention. So the aim of delegation is to create more quality time for yourself. There are 3 types of tasks that you should generally delegate, called the Delegation Triangle.

The first are tasks you don’t enjoy doing. These are things that you know how to do, but don’t enjoy. Second, are tasks you shouldn’t do. These are things you know how to do and may even enjoy, but may not be the best use of your time. Third, are tasks you can’t do. These are things that need doing, but you don’t have the skills or expertise to follow through with them at this moment.

Have a look through your daily tasks and responsibilities, and see if you can fit them under these 3 categories.

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Pitfalls of Delegation

Using the Delegation Triangle, you can decide which tasks are worth delegating. In theory, it might look easy to sort actions at first glance; but often, it’s actually harder than you think! 

One such example, is diverting time on tasks you shouldn’t do. Let’s go back to the washing machine example. Your husband decides to fix it on his own instead of simply getting an expert to fix it. Why? Because it’s probably a challenge he enjoys, and it’s an accomplishment that would bring him satisfaction. However, if the value of the task is too low, you really ought to delegate it to others.

Sometimes, when you have a larger goal in mind, you might have to sacrifice some actions in return for making progress. Always think about the bigger picture! One thing that can help you avoid this pitfall is to keep your deadlines in mind whenever you set milestones for a project or task.

Deadlines are a commitment to yourself, and every bit of time is precious. So if an activity you’re focusing on is taking time away from progress towards your goal, it may be time to let go of it for now. You can always decide to pick it up again later.

Then there’s the other extreme of delegation. And that’s when you start delegating everything you dislike doing to external sources.Sometimes it’s tempting to abuse delegation and get carried away outsourcing everything on your “don’t like doing” list.

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Some people are too picky on what they’re going to do. But sometimes, if you don’t like doing so but you’re the only one who can do it, you still need to finish the job. At the end of the day, it does take your own hard work and effort to achieve the success you want.

So if you find that you’re constantly running into this problem of over delegating, then it may be time to re-evaluate your motivation, or reason for doing whatever it is that you’re doing.

Ask yourself, “Is this task contributing towards a meaningful objective that I want to achieve?” and “what kind of progress do I make each time I carry out the task myself?” If the task is both meaningful and creates progress, then the next step is to ask yourself questions that can help you create actions.

What obstacles are causing you to avoid this task? Is it because of low confidence in your ability? Do you think someone else can do a better job? Is it your level of focus? Or is there an alternative action you can take that can produce the same results?

Take Action Now

Take a look at your current tasks or to-do’s that you have planned this week. Which tasks are possible candidates that fall under the Delegation Triangle? Are there any that fall under the pitfalls mentioned above? Which tasks can you immediately identify that should be delegated out right now?

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I hope this exercise helps declutter your tasks and responsibilities a little and allows you to see how much more time you can be saving for more important things. But, this is not the end of delegation. After you’ve sorted out the tasks that can be delegated, the next step is to determine who it should be delegated to. Besides people like your co workers, or spouse/family members, did you know that there is a whole delegating industry out there?

If you’re keen to learn more about this delegating industry, and find out how you can decide who’s the best fit to do your delegated tasks, subscribe to our newsletter today. We will help you discover many more skills that will boost your productivity by leaps and bounds!

Featured photo credit: Kelly Sikkema via unsplash.com

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