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10 Tips for Staying Productive on Car Trips

10 Tips for Staying Productive on Car Trips

Most of the time I work from home, which comes with its own set of distractions and challenges. It also comes with great perks, so I’m happy to work through the difficulties.

Quite often, though, I hop in the car with my husband, who is, I kid you not, a traveling salesman. We wind our way through the exotic hills and byways of rural Missouri and Illinois. He stops and talks to customers. I work, or nap, or pass snacks back to the kids.

Did I mention that we have four kids, aged eight and under, and we bring them with us?

You may not find yourself in exactly our situation (though if you do, I’d really like to meet you) but if you do any traveling by car, these tips for staying productive can apply.

1. Bring your own power

Your back-up battery pack. Your charging cables. Your car charger. And your own wi-fi if possible.

You know something that is not fun? Racing against your computer’s dying battery to finish an article on time. Competition can induce productivity, sure, but this type of work does not usually result in high-quality anything.

Better, far better, to over-prepare for all the device life you need, for phones, iPad, laptop, or anything else you might require for your work. When I travel, I charge and bring a battery pack that I can use on any of my devices, as well as a car charger that lets me plug in two USB cables.

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Wi-fi may not be necessary for you, and there are ways to work around bringing your own wifi with you (see the next point). But even when I follow my own advice in tip #2, I still tend to find little things I’ve forgotten that I can take care of with wifi. And sometimes hotel wireless is slower than molasses on Christmas. Finishing up work at the hotel goes a lot faster when I have a high-speed connection.

2. Separate your work into two categories: “travel-friendly” and “office-friendly”

Of course you can rename the categories whatever you want. The point is that there are some parts of your work that you can easily do in a mobile environment, and there are some that are a hassle without your full office set-up.

Doing online research, pulling source documents, and digging through government or academic archives for the studies I want is a lot easier when I’m in my home office. It’s doable on the road, but slow and frustrating. So I look ahead when I’m about to travel, and spend the day before doing all the research needed. Then I save the documents to my Kindle or tablet and can read at leisure enroute.

Figure out what part of your work can travel well and what can’t. Do the office-friendly work before you leave or schedule it for after you return.

3. Use your headphones

And find your jam. Your work jam, that is. You probably already have a playlist that gets you into work mode. If not, spend a little time putting one together and saving it to your device.

When it’s work time, plug in your headphones and let yourself get into the zone. Having the same “trigger” music helps your brain realize that it’s work time even though you’re in a moving vehicle.

4. Bring healthy snacks and water with you

Road food is not good food. Well, sometimes it’s good, but it’s usually not healthy. What you want when you’re working are healthy, energy-rich snacks that will boost your brain power without putting you into a food coma. Gas station Slurpees and a giant bag of Flamin’ Cheetos do not fall into this category.

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Bring an insulated lunch bag with a couple of bottled waters and some snacks. Maintain your energy by snacking moderately every hour or so and staying hydrated.

5. Take exercise breaks

Any major US highway will have rest areas along it. Most small towns will have a park or two.

And then, no matter where you go, there’s this thing called “Nature.” Maybe you’ve heard of it? Breathtaking, really. Trees, rocks, hills, valleys, grass, sometimes flowers. And this “Nature” thing is ideal for an exercise break.

Fifteen minutes of exercise can boost your brain and energy and help you get focused on work again. When you feel yourself lagging, stop and take a brisk walk, do some jumping jacks, climb a tree, stretch, show off your yoga poses. If you have kids, a game of tag or kickball can do the trick. (P.S. If you’re traveling with kids, a fifteen-minute exercise, um, play break can do wonders for them, too.)

6. Set up your portable office

This could be a bag, a briefcase, a box, or the entire backseat of your car. Whatever works best for you. Put together a pile of the stuff you need for working in the car: all that power-related paraphernalia from tip #1, plus the devices themselves, along with any books, notebooks, and supplies.

Then find a good container for it all; one with compartments is best. If you don’t have a compartmentalized bag or tote, create one by using smaller containers within a larger one.

For example, you can use pencil bags to store charging cables; a travel-sized file box to hold your papers, books, and notebooks; a small tote or zippered bag to hold your supplies.

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This may seem OCD (okay, it is) but having all your work stuff organized and sorted, easy to grab, and easy to put away in the right place will make working in the car a much better experience.

7. Make and follow a plan

When you know you’ll be in the car for six hours, you might think, “Awesome! Think of all the work I can get done in six solid hours!”

Well… maybe.

Most humans can’t work, or at least not very well, for six solid hours without some breaks, some variety, and a good plan to follow. So spend the first fifteen minutes of your trip making a plan. (Or do this before you even leave.) Make a list of the tasks or projects you want to work on. Then decide how much time you want to work on each one. Leave yourself enough time for snacks and exercise breaks.

A breakdown of your six-hour trip might look like this:

  • 15 minutes: make a plan
  • 45 minutes: do Task 17 of Project A
  • 15 minutes: snack break
  • 1 hour: do Task 12 of Project B
  • 15 minutes: exercise break
  • 1.5 hours: tackle Tasks 1 – 3 of New Project
  • 15 minutes: snack break
  • 15 minutes: exercise break
  • 1 hour: follow-up on Finalized Project
  • 15 minutes: snack break
  • 30 minutes: wrap up any unfinished tasks from the day
  • 45 minutes: chill and enjoy the ride

8. Get audiobooks for on-the-go learning

If you’re driving, or if even the thought of looking at your laptop in the car makes you nauseated, no worries. You can still be productive, and I don’t just mean by having another power nap. (Though there’s nothing wrong with those, either.)

Get a subscription to Audible, or visit LibriVox for free audiobooks. Download a few selections before you leave. (Downloading en route will eat up your data usage in a hurry).

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9. Use voice capture for quick and safe note-taking

Listening to all those audiobooks can spark a lot of great ideas. (Yay! Inspiration!) Make it easy and safe to capture those notes by using the voice capture option on your phone. Record notes as you simply speak aloud.

If you’re driving, use one of your exercise breaks to get your voice capture queued up and ready to go, so you’re not fumbling with buttons while you’re operating a moving vehicle. Because you’re not that stupid, right?

Good. I’m on the road out there, too, and I have kids in my car.

10. Set your devices and screens up for work-readiness

This is best done before you leave home. Clear your devices of any battery-draining apps, and clear out or relocate stuff that is taking up all your memory.

Then set up your device screens for work-readiness: Move all of your personal, fun, distracting apps to a difference screen(s). Put shortcuts and widgets for your primary work apps on their own screen(s).

If you have particular apps that are addicting (I’m looking at you, Candy Crush), you might even go so far as to remove them from your devices for the trip.

If you really want to be productive, why make it hard on yourself? Remove the distraction. When you reach your hotel (or whatever), you can download it again and play without guilt, knowing you’ve done a good day’s work.

Featured photo credit: timo_w2s via flickr.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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