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10 Tips for Staying Productive on Car Trips

10 Tips for Staying Productive on Car Trips

Most of the time I work from home, which comes with its own set of distractions and challenges. It also comes with great perks, so I’m happy to work through the difficulties.

Quite often, though, I hop in the car with my husband, who is, I kid you not, a traveling salesman. We wind our way through the exotic hills and byways of rural Missouri and Illinois. He stops and talks to customers. I work, or nap, or pass snacks back to the kids.

Did I mention that we have four kids, aged eight and under, and we bring them with us?

You may not find yourself in exactly our situation (though if you do, I’d really like to meet you) but if you do any traveling by car, these tips for staying productive can apply.

1. Bring your own power

Your back-up battery pack. Your charging cables. Your car charger. And your own wi-fi if possible.

You know something that is not fun? Racing against your computer’s dying battery to finish an article on time. Competition can induce productivity, sure, but this type of work does not usually result in high-quality anything.

Better, far better, to over-prepare for all the device life you need, for phones, iPad, laptop, or anything else you might require for your work. When I travel, I charge and bring a battery pack that I can use on any of my devices, as well as a car charger that lets me plug in two USB cables.

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Wi-fi may not be necessary for you, and there are ways to work around bringing your own wifi with you (see the next point). But even when I follow my own advice in tip #2, I still tend to find little things I’ve forgotten that I can take care of with wifi. And sometimes hotel wireless is slower than molasses on Christmas. Finishing up work at the hotel goes a lot faster when I have a high-speed connection.

2. Separate your work into two categories: “travel-friendly” and “office-friendly”

Of course you can rename the categories whatever you want. The point is that there are some parts of your work that you can easily do in a mobile environment, and there are some that are a hassle without your full office set-up.

Doing online research, pulling source documents, and digging through government or academic archives for the studies I want is a lot easier when I’m in my home office. It’s doable on the road, but slow and frustrating. So I look ahead when I’m about to travel, and spend the day before doing all the research needed. Then I save the documents to my Kindle or tablet and can read at leisure enroute.

Figure out what part of your work can travel well and what can’t. Do the office-friendly work before you leave or schedule it for after you return.

3. Use your headphones

And find your jam. Your work jam, that is. You probably already have a playlist that gets you into work mode. If not, spend a little time putting one together and saving it to your device.

When it’s work time, plug in your headphones and let yourself get into the zone. Having the same “trigger” music helps your brain realize that it’s work time even though you’re in a moving vehicle.

4. Bring healthy snacks and water with you

Road food is not good food. Well, sometimes it’s good, but it’s usually not healthy. What you want when you’re working are healthy, energy-rich snacks that will boost your brain power without putting you into a food coma. Gas station Slurpees and a giant bag of Flamin’ Cheetos do not fall into this category.

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Bring an insulated lunch bag with a couple of bottled waters and some snacks. Maintain your energy by snacking moderately every hour or so and staying hydrated.

5. Take exercise breaks

Any major US highway will have rest areas along it. Most small towns will have a park or two.

And then, no matter where you go, there’s this thing called “Nature.” Maybe you’ve heard of it? Breathtaking, really. Trees, rocks, hills, valleys, grass, sometimes flowers. And this “Nature” thing is ideal for an exercise break.

Fifteen minutes of exercise can boost your brain and energy and help you get focused on work again. When you feel yourself lagging, stop and take a brisk walk, do some jumping jacks, climb a tree, stretch, show off your yoga poses. If you have kids, a game of tag or kickball can do the trick. (P.S. If you’re traveling with kids, a fifteen-minute exercise, um, play break can do wonders for them, too.)

6. Set up your portable office

This could be a bag, a briefcase, a box, or the entire backseat of your car. Whatever works best for you. Put together a pile of the stuff you need for working in the car: all that power-related paraphernalia from tip #1, plus the devices themselves, along with any books, notebooks, and supplies.

Then find a good container for it all; one with compartments is best. If you don’t have a compartmentalized bag or tote, create one by using smaller containers within a larger one.

For example, you can use pencil bags to store charging cables; a travel-sized file box to hold your papers, books, and notebooks; a small tote or zippered bag to hold your supplies.

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This may seem OCD (okay, it is) but having all your work stuff organized and sorted, easy to grab, and easy to put away in the right place will make working in the car a much better experience.

7. Make and follow a plan

When you know you’ll be in the car for six hours, you might think, “Awesome! Think of all the work I can get done in six solid hours!”

Well… maybe.

Most humans can’t work, or at least not very well, for six solid hours without some breaks, some variety, and a good plan to follow. So spend the first fifteen minutes of your trip making a plan. (Or do this before you even leave.) Make a list of the tasks or projects you want to work on. Then decide how much time you want to work on each one. Leave yourself enough time for snacks and exercise breaks.

A breakdown of your six-hour trip might look like this:

  • 15 minutes: make a plan
  • 45 minutes: do Task 17 of Project A
  • 15 minutes: snack break
  • 1 hour: do Task 12 of Project B
  • 15 minutes: exercise break
  • 1.5 hours: tackle Tasks 1 – 3 of New Project
  • 15 minutes: snack break
  • 15 minutes: exercise break
  • 1 hour: follow-up on Finalized Project
  • 15 minutes: snack break
  • 30 minutes: wrap up any unfinished tasks from the day
  • 45 minutes: chill and enjoy the ride

8. Get audiobooks for on-the-go learning

If you’re driving, or if even the thought of looking at your laptop in the car makes you nauseated, no worries. You can still be productive, and I don’t just mean by having another power nap. (Though there’s nothing wrong with those, either.)

Get a subscription to Audible, or visit LibriVox for free audiobooks. Download a few selections before you leave. (Downloading en route will eat up your data usage in a hurry).

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9. Use voice capture for quick and safe note-taking

Listening to all those audiobooks can spark a lot of great ideas. (Yay! Inspiration!) Make it easy and safe to capture those notes by using the voice capture option on your phone. Record notes as you simply speak aloud.

If you’re driving, use one of your exercise breaks to get your voice capture queued up and ready to go, so you’re not fumbling with buttons while you’re operating a moving vehicle. Because you’re not that stupid, right?

Good. I’m on the road out there, too, and I have kids in my car.

10. Set your devices and screens up for work-readiness

This is best done before you leave home. Clear your devices of any battery-draining apps, and clear out or relocate stuff that is taking up all your memory.

Then set up your device screens for work-readiness: Move all of your personal, fun, distracting apps to a difference screen(s). Put shortcuts and widgets for your primary work apps on their own screen(s).

If you have particular apps that are addicting (I’m looking at you, Candy Crush), you might even go so far as to remove them from your devices for the trip.

If you really want to be productive, why make it hard on yourself? Remove the distraction. When you reach your hotel (or whatever), you can download it again and play without guilt, knowing you’ve done a good day’s work.

Featured photo credit: timo_w2s via flickr.com

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Last Updated on December 13, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just Pick One Thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan Ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate Problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a Start Date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for It

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept Failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan Rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

Featured photo credit: Ian Schneider via unsplash.com

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