Advertising
Advertising

10 Time Management Mistakes Most People Fall Into

10 Time Management Mistakes Most People Fall Into

Are you feeling overwhelm and are getting nowhere? Or do you feel like you are having too much time and are feeling bored because you don’t accomplish much in life? In this article, you will discover the 10 time-management mistakes most people fall into.

1. Never envisioning or thinking about tomorrow.

This is very common and it is one of the main reasons most people have a problem with time management. Great businessmen and women and those who created extraordinary results in life are typically visionaries. They see things further into the future rather than just seeing things as they are now.

When you think about how you are going to go through tomorrow, you will better equip yourself with what’s coming. You will literally able to see what needs to get done and what you need to accomplish. More importantly, when you envision or think about the coming days, you will feel more motivated because you are envisioning yourself creating the future you want and moving one step closer toward your dreams.

2. Not planning ahead.

“If you fail to plan, you plan to fail.”

There seems to be some truth in this saying. The majority of the people plan their working days, but they never really plan their weekends or their off days. Yes, you may say that on your off days you just want to be “off” and doing nothing. However, if you do not plan for your weekend, you will just waste your weekend thinking about what to do.

Advertising

A lot of people wake up late on the weekend. They spend most of their time thinking about what to do, what to eat and where to go. You don’t have to plan every minute or every hour for your weekend. What I’m suggesting is that you can plan for 3 to 5 activities that you want to do during your weekend. For example, you can plan to go jogging in the morning, shopping in the afternoon and have dinner with friends at night. You will at least fill your weekend time with some meaningful and productive activities.

3. Starting their day late.

If you study the success stories of all the great people out there, almost all of them started their days early. None of them started their days late. The man behind Starbucks, Howard Schultz, gets up at 4:30 a.m. almost every day. Richard Branson wakes up around 5:45 a.m. to do his daily exercise. Apple CEO, Tim Cook started his day at 4:30 a.m. and Procter & Gamble CEO, A.G. Lafley wakes up around 5:00–5:30 a.m and is at his desk by 6:30 a.m. or 7:00 a.m. at the latest.

Can you see it now? Great people share one thing in common: they all wake up early to do their most important task and they exercise before they get to the office. If you start your day late, you will feel rushed throughout the whole day. Just like if you start your day late, you eat your breakfast hastily or even skip your breakfast; you may get stuck in a traffic jam and arrive late; everyone will push you on your work, and your boss may scold you for being late. Can you imagine how stressful the day will be?

4. Focusing on doing the wrong thing.

Never ever forget your goals and your targets. Many people have difficulty in managing their time because they focus on doing the wrong thing. If you want to be productive, you must make sure you are working on things that really matter and things that will move you toward your goals and targets.

For example, when things get out of hand, people will focus on the problem and start blaming each other. The right thing to do is to focus on the outcomes and the solutions available to you. Just like if you are in sales, don’t forget that your main purpose is to sell and not to call or meet clients for the sake of calling them and meeting them.

Advertising

5. Getting distracted along the way.

One of the most popular time-management problems with most people is that they get distracted along the way. A very simple example is that when you are trying to do your work on your computer, and then suddenly you get a notification from Facebook saying your friend commented on one of your posts, so what did you do? You quickly turn to Facebook and check out what’s going on.

This is a very common thing that happens to most people. We get distracted when some other things seem more “interesting” to us. As long as you focus on your targets and always keep your goals in your mind, it will shield you from distractions.

6. Going through each day without aims, targets and goals.

Do you know what you need to get done by tomorrow, by end of this week and by end of this month? Most people never really have a goal or a target. That is why most of them go through life without passion and motivation. Successful people always have a clear indication of the outcome that they want; that is why they are able to move forward toward the future they desire.

If you don’t have a goal, how can you tell if you have reached it? How can you know whether or not you are on track or are producing the result you want when you don’t know what exactly you want? Today, if you go to work without energy, with no passion, and you go to work for the sake of salary and for the sake of working, you better stop reading right now and take time to think about the future you want. It is when you are absolutely clear with what you want to accomplish in your life that you will be able to come up with the right things to do and manage your time properly.

7. Not having a to-do list.

Some people said that to-do lists are useless, because what good is a to-do list if you aren’t marking off items? Let’s make one thing clear: having a to-do list is always much better than not having one. The reason is that the list helps you understand what you need to get done. When you know what you need to do, you will be well-prepared.

Advertising

Sometimes we may get so busy and forget what we need to get done, and this is where our to-do list can come to help. First it prepares us for what is coming and next; it reminds us of what we need to do. It is all right if you did not follow through with your to-do list in the first few days; what you want is to make it into a habit, and then you will see how effective it can be. The main key to make your to-do list works for you is to make completing tasks into a habit.

8. No rest and all work.

This is going to be controversial and subjective. Do you think that you are working a lot today or do you think that you are too free and not getting much done? This is a very subjective question and it all depends on how much you can take. If you are a workaholic, you may feel that you don’t have enough time no matter how much you have actually put into work. On the other hand, if you are not a workaholic, you may feel that you have done so much and you just want to get some rest.

The point here is that you need to find the balance between resting and working. And this is totally subjective base on each individual’s ability. Some people can work till late at night and still feel motivated to do more, while some people can’t take it after 6 p.m. When you feel motivated and want to get more done, do so. When you feel tired, get some rest. After all, success is a journey and not a destination. You need to rest in order to get more done.

9. Being too free and not moving forward.

Sometimes you will feel that you are too free or you wasted too much time on unnecessary activities and you are not moving forward at all. This is the time when you need to think about your goals and what need to get done. This is why you need a to-do list too. You don’t really need to worry about committing to doing too many tasks or too few tasks; just like what you have learned above, you want to turn getting things done into a habit so that you will know how much work you can take each day.

Most people will fall into this category of too free and not moving forward instead of the other way around. You should be able to tell if you are moving forward by tracking your results from time to time. If you are not moving forward, it is time for you to think whether you are not doing the right thing, or whether or not you do enough.

Advertising

10. Being a perfectionist.

Always adopt the mindset of “ready, fire and aim” instead of “ready, aim and fire” approach. Always remember that no one is perfect in this world. We learn the most from our mistakes, not from our successes. Therefore, just go ahead and do it. Just like what Richard Branson has to say:

“If somebody offers you an amazing opportunity but you are not sure you can do it, say yes—then learn how to do it later!”

You don’t have to understand every detail to start. You can start right away and figure the rest of the details which you don’t know. As long as you are always in motion and moving, you will have an edge over people who are always thinking but are not doing anything. Yes, you need to spend time planning and thinking about your strategies, but more importantly, you need to take action and act right away.

More by this author

Shawn Lim

Blogger, Entrepreneur, and Motivation Expert

No Motivation? 7 Great Ways To Overcome Loss Of Motivation 6 Secrets Behind Great People’s Invincible Confidence how to live a happy and successful life How To Live A Happy And Successful Life: 7 Simple Tips To Enlightenment personal productivity The 3 Most Controversial Tips On Personal Productivity 6 Steps On How To Build Success Habits In 2017

Trending in Productivity

1 The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness 2 How to Stop Being Passive and Start Getting What You Want 3 How to Prevent Decision Fatigue From Clouding Your Judgement 4 5 Less-Known Reasons Why Less is More 5 10 Smart Productivity Software to Boost Work Performance

Read Next

Advertising
Advertising
Advertising

Last Updated on July 10, 2020

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

Advertising

Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

Advertising

Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

Advertising

3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

Advertising

7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

Read Next