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10 Time Management Mistakes Most People Fall Into

10 Time Management Mistakes Most People Fall Into
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Are you feeling overwhelm and are getting nowhere? Or do you feel like you are having too much time and are feeling bored because you don’t accomplish much in life? In this article, you will discover the 10 time-management mistakes most people fall into.

1. Never envisioning or thinking about tomorrow.

This is very common and it is one of the main reasons most people have a problem with time management. Great businessmen and women and those who created extraordinary results in life are typically visionaries. They see things further into the future rather than just seeing things as they are now.

When you think about how you are going to go through tomorrow, you will better equip yourself with what’s coming. You will literally able to see what needs to get done and what you need to accomplish. More importantly, when you envision or think about the coming days, you will feel more motivated because you are envisioning yourself creating the future you want and moving one step closer toward your dreams.

2. Not planning ahead.

“If you fail to plan, you plan to fail.”

There seems to be some truth in this saying. The majority of the people plan their working days, but they never really plan their weekends or their off days. Yes, you may say that on your off days you just want to be “off” and doing nothing. However, if you do not plan for your weekend, you will just waste your weekend thinking about what to do.

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A lot of people wake up late on the weekend. They spend most of their time thinking about what to do, what to eat and where to go. You don’t have to plan every minute or every hour for your weekend. What I’m suggesting is that you can plan for 3 to 5 activities that you want to do during your weekend. For example, you can plan to go jogging in the morning, shopping in the afternoon and have dinner with friends at night. You will at least fill your weekend time with some meaningful and productive activities.

3. Starting their day late.

If you study the success stories of all the great people out there, almost all of them started their days early. None of them started their days late. The man behind Starbucks, Howard Schultz, gets up at 4:30 a.m. almost every day. Richard Branson wakes up around 5:45 a.m. to do his daily exercise. Apple CEO, Tim Cook started his day at 4:30 a.m. and Procter & Gamble CEO, A.G. Lafley wakes up around 5:00–5:30 a.m and is at his desk by 6:30 a.m. or 7:00 a.m. at the latest.

Can you see it now? Great people share one thing in common: they all wake up early to do their most important task and they exercise before they get to the office. If you start your day late, you will feel rushed throughout the whole day. Just like if you start your day late, you eat your breakfast hastily or even skip your breakfast; you may get stuck in a traffic jam and arrive late; everyone will push you on your work, and your boss may scold you for being late. Can you imagine how stressful the day will be?

4. Focusing on doing the wrong thing.

Never ever forget your goals and your targets. Many people have difficulty in managing their time because they focus on doing the wrong thing. If you want to be productive, you must make sure you are working on things that really matter and things that will move you toward your goals and targets.

For example, when things get out of hand, people will focus on the problem and start blaming each other. The right thing to do is to focus on the outcomes and the solutions available to you. Just like if you are in sales, don’t forget that your main purpose is to sell and not to call or meet clients for the sake of calling them and meeting them.

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5. Getting distracted along the way.

One of the most popular time-management problems with most people is that they get distracted along the way. A very simple example is that when you are trying to do your work on your computer, and then suddenly you get a notification from Facebook saying your friend commented on one of your posts, so what did you do? You quickly turn to Facebook and check out what’s going on.

This is a very common thing that happens to most people. We get distracted when some other things seem more “interesting” to us. As long as you focus on your targets and always keep your goals in your mind, it will shield you from distractions.

6. Going through each day without aims, targets and goals.

Do you know what you need to get done by tomorrow, by end of this week and by end of this month? Most people never really have a goal or a target. That is why most of them go through life without passion and motivation. Successful people always have a clear indication of the outcome that they want; that is why they are able to move forward toward the future they desire.

If you don’t have a goal, how can you tell if you have reached it? How can you know whether or not you are on track or are producing the result you want when you don’t know what exactly you want? Today, if you go to work without energy, with no passion, and you go to work for the sake of salary and for the sake of working, you better stop reading right now and take time to think about the future you want. It is when you are absolutely clear with what you want to accomplish in your life that you will be able to come up with the right things to do and manage your time properly.

7. Not having a to-do list.

Some people said that to-do lists are useless, because what good is a to-do list if you aren’t marking off items? Let’s make one thing clear: having a to-do list is always much better than not having one. The reason is that the list helps you understand what you need to get done. When you know what you need to do, you will be well-prepared.

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Sometimes we may get so busy and forget what we need to get done, and this is where our to-do list can come to help. First it prepares us for what is coming and next; it reminds us of what we need to do. It is all right if you did not follow through with your to-do list in the first few days; what you want is to make it into a habit, and then you will see how effective it can be. The main key to make your to-do list works for you is to make completing tasks into a habit.

8. No rest and all work.

This is going to be controversial and subjective. Do you think that you are working a lot today or do you think that you are too free and not getting much done? This is a very subjective question and it all depends on how much you can take. If you are a workaholic, you may feel that you don’t have enough time no matter how much you have actually put into work. On the other hand, if you are not a workaholic, you may feel that you have done so much and you just want to get some rest.

The point here is that you need to find the balance between resting and working. And this is totally subjective base on each individual’s ability. Some people can work till late at night and still feel motivated to do more, while some people can’t take it after 6 p.m. When you feel motivated and want to get more done, do so. When you feel tired, get some rest. After all, success is a journey and not a destination. You need to rest in order to get more done.

9. Being too free and not moving forward.

Sometimes you will feel that you are too free or you wasted too much time on unnecessary activities and you are not moving forward at all. This is the time when you need to think about your goals and what need to get done. This is why you need a to-do list too. You don’t really need to worry about committing to doing too many tasks or too few tasks; just like what you have learned above, you want to turn getting things done into a habit so that you will know how much work you can take each day.

Most people will fall into this category of too free and not moving forward instead of the other way around. You should be able to tell if you are moving forward by tracking your results from time to time. If you are not moving forward, it is time for you to think whether you are not doing the right thing, or whether or not you do enough.

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10. Being a perfectionist.

Always adopt the mindset of “ready, fire and aim” instead of “ready, aim and fire” approach. Always remember that no one is perfect in this world. We learn the most from our mistakes, not from our successes. Therefore, just go ahead and do it. Just like what Richard Branson has to say:

“If somebody offers you an amazing opportunity but you are not sure you can do it, say yes—then learn how to do it later!”

You don’t have to understand every detail to start. You can start right away and figure the rest of the details which you don’t know. As long as you are always in motion and moving, you will have an edge over people who are always thinking but are not doing anything. Yes, you need to spend time planning and thinking about your strategies, but more importantly, you need to take action and act right away.

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Shawn Lim

Blogger, Entrepreneur, and Motivation Expert

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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