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10 Time Management Mistakes Most People Fall Into

10 Time Management Mistakes Most People Fall Into

Are you feeling overwhelm and are getting nowhere? Or do you feel like you are having too much time and are feeling bored because you don’t accomplish much in life? In this article, you will discover the 10 time-management mistakes most people fall into.

1. Never envisioning or thinking about tomorrow.

This is very common and it is one of the main reasons most people have a problem with time management. Great businessmen and women and those who created extraordinary results in life are typically visionaries. They see things further into the future rather than just seeing things as they are now.

When you think about how you are going to go through tomorrow, you will better equip yourself with what’s coming. You will literally able to see what needs to get done and what you need to accomplish. More importantly, when you envision or think about the coming days, you will feel more motivated because you are envisioning yourself creating the future you want and moving one step closer toward your dreams.

2. Not planning ahead.

“If you fail to plan, you plan to fail.”

There seems to be some truth in this saying. The majority of the people plan their working days, but they never really plan their weekends or their off days. Yes, you may say that on your off days you just want to be “off” and doing nothing. However, if you do not plan for your weekend, you will just waste your weekend thinking about what to do.

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A lot of people wake up late on the weekend. They spend most of their time thinking about what to do, what to eat and where to go. You don’t have to plan every minute or every hour for your weekend. What I’m suggesting is that you can plan for 3 to 5 activities that you want to do during your weekend. For example, you can plan to go jogging in the morning, shopping in the afternoon and have dinner with friends at night. You will at least fill your weekend time with some meaningful and productive activities.

3. Starting their day late.

If you study the success stories of all the great people out there, almost all of them started their days early. None of them started their days late. The man behind Starbucks, Howard Schultz, gets up at 4:30 a.m. almost every day. Richard Branson wakes up around 5:45 a.m. to do his daily exercise. Apple CEO, Tim Cook started his day at 4:30 a.m. and Procter & Gamble CEO, A.G. Lafley wakes up around 5:00–5:30 a.m and is at his desk by 6:30 a.m. or 7:00 a.m. at the latest.

Can you see it now? Great people share one thing in common: they all wake up early to do their most important task and they exercise before they get to the office. If you start your day late, you will feel rushed throughout the whole day. Just like if you start your day late, you eat your breakfast hastily or even skip your breakfast; you may get stuck in a traffic jam and arrive late; everyone will push you on your work, and your boss may scold you for being late. Can you imagine how stressful the day will be?

4. Focusing on doing the wrong thing.

Never ever forget your goals and your targets. Many people have difficulty in managing their time because they focus on doing the wrong thing. If you want to be productive, you must make sure you are working on things that really matter and things that will move you toward your goals and targets.

For example, when things get out of hand, people will focus on the problem and start blaming each other. The right thing to do is to focus on the outcomes and the solutions available to you. Just like if you are in sales, don’t forget that your main purpose is to sell and not to call or meet clients for the sake of calling them and meeting them.

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5. Getting distracted along the way.

One of the most popular time-management problems with most people is that they get distracted along the way. A very simple example is that when you are trying to do your work on your computer, and then suddenly you get a notification from Facebook saying your friend commented on one of your posts, so what did you do? You quickly turn to Facebook and check out what’s going on.

This is a very common thing that happens to most people. We get distracted when some other things seem more “interesting” to us. As long as you focus on your targets and always keep your goals in your mind, it will shield you from distractions.

6. Going through each day without aims, targets and goals.

Do you know what you need to get done by tomorrow, by end of this week and by end of this month? Most people never really have a goal or a target. That is why most of them go through life without passion and motivation. Successful people always have a clear indication of the outcome that they want; that is why they are able to move forward toward the future they desire.

If you don’t have a goal, how can you tell if you have reached it? How can you know whether or not you are on track or are producing the result you want when you don’t know what exactly you want? Today, if you go to work without energy, with no passion, and you go to work for the sake of salary and for the sake of working, you better stop reading right now and take time to think about the future you want. It is when you are absolutely clear with what you want to accomplish in your life that you will be able to come up with the right things to do and manage your time properly.

7. Not having a to-do list.

Some people said that to-do lists are useless, because what good is a to-do list if you aren’t marking off items? Let’s make one thing clear: having a to-do list is always much better than not having one. The reason is that the list helps you understand what you need to get done. When you know what you need to do, you will be well-prepared.

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Sometimes we may get so busy and forget what we need to get done, and this is where our to-do list can come to help. First it prepares us for what is coming and next; it reminds us of what we need to do. It is all right if you did not follow through with your to-do list in the first few days; what you want is to make it into a habit, and then you will see how effective it can be. The main key to make your to-do list works for you is to make completing tasks into a habit.

8. No rest and all work.

This is going to be controversial and subjective. Do you think that you are working a lot today or do you think that you are too free and not getting much done? This is a very subjective question and it all depends on how much you can take. If you are a workaholic, you may feel that you don’t have enough time no matter how much you have actually put into work. On the other hand, if you are not a workaholic, you may feel that you have done so much and you just want to get some rest.

The point here is that you need to find the balance between resting and working. And this is totally subjective base on each individual’s ability. Some people can work till late at night and still feel motivated to do more, while some people can’t take it after 6 p.m. When you feel motivated and want to get more done, do so. When you feel tired, get some rest. After all, success is a journey and not a destination. You need to rest in order to get more done.

9. Being too free and not moving forward.

Sometimes you will feel that you are too free or you wasted too much time on unnecessary activities and you are not moving forward at all. This is the time when you need to think about your goals and what need to get done. This is why you need a to-do list too. You don’t really need to worry about committing to doing too many tasks or too few tasks; just like what you have learned above, you want to turn getting things done into a habit so that you will know how much work you can take each day.

Most people will fall into this category of too free and not moving forward instead of the other way around. You should be able to tell if you are moving forward by tracking your results from time to time. If you are not moving forward, it is time for you to think whether you are not doing the right thing, or whether or not you do enough.

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10. Being a perfectionist.

Always adopt the mindset of “ready, fire and aim” instead of “ready, aim and fire” approach. Always remember that no one is perfect in this world. We learn the most from our mistakes, not from our successes. Therefore, just go ahead and do it. Just like what Richard Branson has to say:

“If somebody offers you an amazing opportunity but you are not sure you can do it, say yes—then learn how to do it later!”

You don’t have to understand every detail to start. You can start right away and figure the rest of the details which you don’t know. As long as you are always in motion and moving, you will have an edge over people who are always thinking but are not doing anything. Yes, you need to spend time planning and thinking about your strategies, but more importantly, you need to take action and act right away.

More by this author

Shawn Lim

Blogger and Internet Entrepreneur

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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