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10 Time Management Mistakes Most People Fall Into

10 Time Management Mistakes Most People Fall Into

Are you feeling overwhelm and are getting nowhere? Or do you feel like you are having too much time and are feeling bored because you don’t accomplish much in life? In this article, you will discover the 10 time-management mistakes most people fall into.

1. Never envisioning or thinking about tomorrow.

This is very common and it is one of the main reasons most people have a problem with time management. Great businessmen and women and those who created extraordinary results in life are typically visionaries. They see things further into the future rather than just seeing things as they are now.

When you think about how you are going to go through tomorrow, you will better equip yourself with what’s coming. You will literally able to see what needs to get done and what you need to accomplish. More importantly, when you envision or think about the coming days, you will feel more motivated because you are envisioning yourself creating the future you want and moving one step closer toward your dreams.

2. Not planning ahead.

“If you fail to plan, you plan to fail.”

There seems to be some truth in this saying. The majority of the people plan their working days, but they never really plan their weekends or their off days. Yes, you may say that on your off days you just want to be “off” and doing nothing. However, if you do not plan for your weekend, you will just waste your weekend thinking about what to do.

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A lot of people wake up late on the weekend. They spend most of their time thinking about what to do, what to eat and where to go. You don’t have to plan every minute or every hour for your weekend. What I’m suggesting is that you can plan for 3 to 5 activities that you want to do during your weekend. For example, you can plan to go jogging in the morning, shopping in the afternoon and have dinner with friends at night. You will at least fill your weekend time with some meaningful and productive activities.

3. Starting their day late.

If you study the success stories of all the great people out there, almost all of them started their days early. None of them started their days late. The man behind Starbucks, Howard Schultz, gets up at 4:30 a.m. almost every day. Richard Branson wakes up around 5:45 a.m. to do his daily exercise. Apple CEO, Tim Cook started his day at 4:30 a.m. and Procter & Gamble CEO, A.G. Lafley wakes up around 5:00–5:30 a.m and is at his desk by 6:30 a.m. or 7:00 a.m. at the latest.

Can you see it now? Great people share one thing in common: they all wake up early to do their most important task and they exercise before they get to the office. If you start your day late, you will feel rushed throughout the whole day. Just like if you start your day late, you eat your breakfast hastily or even skip your breakfast; you may get stuck in a traffic jam and arrive late; everyone will push you on your work, and your boss may scold you for being late. Can you imagine how stressful the day will be?

4. Focusing on doing the wrong thing.

Never ever forget your goals and your targets. Many people have difficulty in managing their time because they focus on doing the wrong thing. If you want to be productive, you must make sure you are working on things that really matter and things that will move you toward your goals and targets.

For example, when things get out of hand, people will focus on the problem and start blaming each other. The right thing to do is to focus on the outcomes and the solutions available to you. Just like if you are in sales, don’t forget that your main purpose is to sell and not to call or meet clients for the sake of calling them and meeting them.

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5. Getting distracted along the way.

One of the most popular time-management problems with most people is that they get distracted along the way. A very simple example is that when you are trying to do your work on your computer, and then suddenly you get a notification from Facebook saying your friend commented on one of your posts, so what did you do? You quickly turn to Facebook and check out what’s going on.

This is a very common thing that happens to most people. We get distracted when some other things seem more “interesting” to us. As long as you focus on your targets and always keep your goals in your mind, it will shield you from distractions.

6. Going through each day without aims, targets and goals.

Do you know what you need to get done by tomorrow, by end of this week and by end of this month? Most people never really have a goal or a target. That is why most of them go through life without passion and motivation. Successful people always have a clear indication of the outcome that they want; that is why they are able to move forward toward the future they desire.

If you don’t have a goal, how can you tell if you have reached it? How can you know whether or not you are on track or are producing the result you want when you don’t know what exactly you want? Today, if you go to work without energy, with no passion, and you go to work for the sake of salary and for the sake of working, you better stop reading right now and take time to think about the future you want. It is when you are absolutely clear with what you want to accomplish in your life that you will be able to come up with the right things to do and manage your time properly.

7. Not having a to-do list.

Some people said that to-do lists are useless, because what good is a to-do list if you aren’t marking off items? Let’s make one thing clear: having a to-do list is always much better than not having one. The reason is that the list helps you understand what you need to get done. When you know what you need to do, you will be well-prepared.

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Sometimes we may get so busy and forget what we need to get done, and this is where our to-do list can come to help. First it prepares us for what is coming and next; it reminds us of what we need to do. It is all right if you did not follow through with your to-do list in the first few days; what you want is to make it into a habit, and then you will see how effective it can be. The main key to make your to-do list works for you is to make completing tasks into a habit.

8. No rest and all work.

This is going to be controversial and subjective. Do you think that you are working a lot today or do you think that you are too free and not getting much done? This is a very subjective question and it all depends on how much you can take. If you are a workaholic, you may feel that you don’t have enough time no matter how much you have actually put into work. On the other hand, if you are not a workaholic, you may feel that you have done so much and you just want to get some rest.

The point here is that you need to find the balance between resting and working. And this is totally subjective base on each individual’s ability. Some people can work till late at night and still feel motivated to do more, while some people can’t take it after 6 p.m. When you feel motivated and want to get more done, do so. When you feel tired, get some rest. After all, success is a journey and not a destination. You need to rest in order to get more done.

9. Being too free and not moving forward.

Sometimes you will feel that you are too free or you wasted too much time on unnecessary activities and you are not moving forward at all. This is the time when you need to think about your goals and what need to get done. This is why you need a to-do list too. You don’t really need to worry about committing to doing too many tasks or too few tasks; just like what you have learned above, you want to turn getting things done into a habit so that you will know how much work you can take each day.

Most people will fall into this category of too free and not moving forward instead of the other way around. You should be able to tell if you are moving forward by tracking your results from time to time. If you are not moving forward, it is time for you to think whether you are not doing the right thing, or whether or not you do enough.

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10. Being a perfectionist.

Always adopt the mindset of “ready, fire and aim” instead of “ready, aim and fire” approach. Always remember that no one is perfect in this world. We learn the most from our mistakes, not from our successes. Therefore, just go ahead and do it. Just like what Richard Branson has to say:

“If somebody offers you an amazing opportunity but you are not sure you can do it, say yes—then learn how to do it later!”

You don’t have to understand every detail to start. You can start right away and figure the rest of the details which you don’t know. As long as you are always in motion and moving, you will have an edge over people who are always thinking but are not doing anything. Yes, you need to spend time planning and thinking about your strategies, but more importantly, you need to take action and act right away.

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Shawn Lim

Blogger, Entrepreneur, and Motivation Expert

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Last Updated on September 24, 2020

17 Ways Learn New Skills Faster and Enjoy the Process

17 Ways Learn New Skills Faster and Enjoy the Process

In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

1. Deconstruct and Reverse Engineer

Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

2. Use the Pareto Principle

Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

3. Make Stakes

Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

4. Record Yourself

Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

5. Join a Group

There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

6. Time Travel

Visit the library. Although everything is moving more and more online, there are still such things called libraries.

Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

7. Be a Chameleon

When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

Studies have shown that, apart from learning,[2]

“Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

8. Focus

Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

9. Visualize

The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

10. Find a Mentor

Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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If you need help learning how to find a mentor, check out this article.

11. Sleep on It

Practice your new skill within four hours of going to sleep.

Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

12. Use the 20-Hour Rule

Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

Check out his video to find out more:

13. Learn by Doing

It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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14. Complete Short Sprints

Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

15. Ditch the Distractions

Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

Before you sit down to learn new skills, make sure that potential distractions are far from sight.

16. Use Nootropics

Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

Find out more about brain supplements in this article.

17. Celebrate

For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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The Bottom Line

Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

More Tips on How to Learn New Skills

Featured photo credit: Elijah M. Henderson via unsplash.com

Reference

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