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10 Things To Start With If You Want To Remove Clutter From Your Life

10 Things To Start With If You Want To Remove Clutter From Your Life

Is clutter weighing you down at home and the office?

Not sure where to start when it comes to clearing things out?

Here are 10 clutter-clearing ideas to help you simplify and streamline your life.

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Tidy up your desk.

Do you find it difficult to work on your desk or find office supplies when you need them? Remove old sticky notes, outdated papers and notes, junk mail, magazines, as well as any obvious trash and wrappers from your work space. Corral office supplies such as pens, paper clips and pushpins in small decorative containers, or store items in flat storage bins or trays in your desk drawers. Don’t forget to chuck any broken office supplies or dead plants that are on your desk or sitting in your office.

Clear out your closet.

Closets are notorious for being cluttered with anything and everything from last year’s spring shirts to shoes from the 80s. Begin by purging any clothes that are obviously stained, damaged, ripped, torn, or no longer fit. Next, remove any clothing and accessories you no longer want or need. Finally, take a good look at items you haven’t worn or used in a year or two as well as items that are hopelessly outdated. Will you really use these items soon, say tomorrow or even in a months’ time? It might be time to bite the bullet and say goodbye to these items.

Deal with junk drawers.

Crack open that drawer you know you are afraid to open…it’s time to do some much needed cleaning! First, pull out any items you can easily identify and know you will use and set them aside. Second, get rid of anything that is broken, expired, leaking, damaged, mismatched or missing a mate or working part. Third, donate or give away any sealed items or products you no longer want or unnecessary duplicates you do not need (do you really need five can openers if there’s only two of you in the house?)

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Sort out your files.

Pull together any loose files that are floating around the house or your office. Go through each of the files and check the contents. If files are still active, file them; if files are inactive, be sure to archive them. Any material that is expired and/or no longer needed should be shredded and properly recycled. Do you have any duplicate files or one too many files for a particular project or item? Consolidate the contents of files where you can to save space and clean up your filing system.

Tackle clutter in the rooms of your home.

An easy way to figure out what constitutes clutter in a room is simply what doesn’t belong or doesn’t add value to a particular room. It could also be anything that is an eyesore, or that makes you grit your teeth or turn your eyes the other way when you come across it! Take a look at the different rooms of your home. What doesn’t belong? What items should be processed and taken care of? Common household clutter includes items such as unopened mail, junk mail, old magazines, books, receipts, bags filled with recycling materials and the like.

Dust off daily routines.

Is your daily routine cluttered? That is, is there an easier way to do something in your daily routine or is there actual physical clutter that hinders or blocks you from actually physically doing something? Maybe there’s a simpler or easier way to get to work instead of your normal route? Could you clean up that pile of junk at the foot of your bed that you always trip over on your way to the dresser or closet? Take a minute or two to think about what tiny changes you could make in your daily routine to make things a little bit easier for yourself.

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Give your computer a cleanse.

Clutter can appear in many different forms on your computer. Consider clearing out files from your desktop screen (file items or delete them), cleaning out or emptying your computer’s trash or recycle bin, defragmenting your drive, or getting rid of applications and programs you no longer use. Finish things off by wiping down your computer’s screen and keyboard with an appropriate computer cleansing solution and cloth to clear off dirt and germs.

Reassess your commitments to friends, family and coworkers.

Overpromising your time is one way to clutter up your schedule. If you can’t truly commit to appointments, you are creating unnecessary havoc in your calendar and chaos in your life. Clear out mental clutter by removing yourself from commitments, appointments and meetings you know you can’t possibly keep. Take care to be more conscious in future as to how you offer your time and energy to friends, family and coworkers. Remember, a cluttered and chaotic mind helps no one!

Overhaul your information intake systems.

Pop-quiz: how many RSS feeds do you follow? What about all of your email and magazine subscriptions? How many people, businesses and organizations do you follow on social media? Chances are you probably have lots of information coming at you from different angles over the course of a single day. Unsubscribe from RSS feeds you haven’t touched in weeks, email subscriptions you don’t read and be choosy about who you follow, friend and like on social media channels.

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Declutter your car.

Your car is a busy place: you bring things in and out of it, leave things in it…basically stuff tends to pile up over time. Grab a trash bag and a small box and head over to your car. Be sure to get to clear out these areas: the glove compartment, trunk, driver side console, front passenger console and the backseat. Trash any junk and clutter you find. Use the small box to collect and transport items you need to bring into the house or office.

Where does clutter seem to accumulate the most in your life? What plans do you have to tackle it? Leave a comment below.

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on September 17, 2019

How to Delegate Work Effectively (Step-By-Step Guide)

How to Delegate Work Effectively (Step-By-Step Guide)

All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

The Importance of Delegation

An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

Here’s an example of bad delegation:

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    Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

    The Fear of Delegating Tasks

    Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

    • They may resent the idea that someone else may get the credit for a project.
    • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
    • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
    • They may suspect that it’s simpler and quicker just to do a task themselves.
    • They dislike the idea of letting go of tasks they enjoy doing.
    • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

    Delegation vs Allocation

    Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

    When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

    How to Delegate Work Effectively (A Step-By-Step Guide)

    So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

    1. Know When to Delegate

    By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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    This brief video explains these levels and offers examples of when it’s appropriate to use each one:

    Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

    Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

    When you’re deciding how to delegate work, ask the following questions:

    • Do you have to be in charge of this task, or can someone else pull it off?
    • Does this require your attention to be successful?
    • Will this work help an employee develop their skills?
    • Do you have time to teach someone how to do this job?
    • Do you expect tasks of this nature to recur in the future?

    2. Identify the Best Person for the Job

    You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

    Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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    Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

    You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

    3. Tell and Sell to Get the Member Buy-In

    After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

    When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

    4. Be Clear and Specific About the Work

    It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

    By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

    This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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    5. Support Your Employees

    To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

    Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

    Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

    6. Show Your Appreciation

    During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

    Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

    Bottom Line

    Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

    To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

    Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

    More About Delegation

    Featured photo credit: Freepik via freepik.com

    Reference

    [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
    [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
    [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
    [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
    [5] Leadership Skills Training: Delegation
    [6] Abhinav Jain: Delegation of work vs Allocation of work
    [7] Anthony Donovan: Management Training: Delegating Effectively
    [8] Management 3.0: Practice: Delegation Board
    [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
    [10] Inc.: 6 Ways to Delegate More Effectively
    [11] The Muse: The 10 Rules of Successful Delegation
    [12] Teresa Amabile and Steven Kramer: The Progress Principle

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