Advertising
Advertising

10 Reasons You Need To Time-Box Yourself

10 Reasons You Need To Time-Box Yourself

Are you having trouble managing your time and getting things done during the day?

If yes, you might want consider time-boxing!

Time-boxing is a time management technique in which you work on a particular task for a certain duration of time. Once your allotted work time for that task is finished, it’s time to move onto something else.

Advertising

Here are 10 reasons to time-box:

1. You need to prioritize your tasks more effectively.

Having trouble prioritizing tasks? Time-boxing forces you to make a decision as to how you will spend your time. Since tasks are contained and cannot be done at the same time (no multitasking here!) you have to choose and decide what tasks must be completed today, versus say, tomorrow or even next week.

2. You want a reliable way to get things done over time.

A great way to finish any project is to work on it a little by little until it is finished. Instead of jumping whole hog into a big project (thereby increasing your chances of burnout and exhaustion), you can make things easier for yourself by pacing yourself as you work. Just imagine how much headway you’ll make in two months’ time if you time-box 30 minutes per day to de-clutter your garage!

Advertising

3. You have difficulties in solving a problem.

The best way to deal with a problem is often not to ignore it, but to tackle it head on. Setting up a specific time or period of time to deal with your problem or problems can help you face them and push you to find a solution. Who knows, your next breakthrough or solution to a problem might just be around a time-boxed corner…

4. You need to increase your focus.

Time-boxing is a fantastic way to increase your focus. Great things can happen when you give yourself permission to work without interruptions. You can settle into your work, clearly approach a problem, hone your skills, practice creative thinking and most importantly of all…get things done.

5. You need a boost of motivation.

There’s nothing more satisfying than crossing off an item that’s been sitting on your to-do list for the better part of the month – wouldn’t you agree? You can get that same feeling of satisfaction by time-boxing your tasks. Every time you finish a time-box segment, you’ve successfully completed a task. How’s that for a boost of motivation as you work towards your work and/or personal goals?

Advertising

6. You want to switch your mind from “thinking mode” to “execution mode.”

Stop wasting time thinking about doing something that needs to be done and just do it! Time-boxing forces you to hunker down and get to work. Of course, it should be noted you can time-box your planning or goal-setting sessions, but the concept remains the same: you have to sit down and actually do your work.

7. You need to know how much time you’ve spent working on something.

Ever wondered how much time it took you to write up code for your website, process your emails, or go shopping for your dad’s birthday present? When you time-box tasks, not only do you create a set of finite tasks to accomplish with a certain period of time, you also conveniently create a record of how you spent your time. This information can be super-helpful if you need to enter in detailed info for your time sheets at work or are looking to better manage your time in general in your life.

8. You never set a deadline for tasks or projects.

The very nature of time-boxing is deadline driven; you set a specific period of time to complete a task or project and go do it. If you have trouble setting deadlines for larger tasks or projects, consider starting out small by time-boxing your daily tasks. You’ll get more and more practice reaching deadlines on a regular basis and in time will eventually be able to translate this towards your larger tasks and projects.

Advertising

9. You want to know which tasks need more or less time to complete.

An important part of time management is knowing how long it will take you to complete something, be it filing six pieces of paper or restocking an entire office supply cabinet with paper and print cartridges. Time-boxing can help you gauge whether or not you are actually giving yourself enough time to complete a task. As a matter of fact, evaluating your time-boxing segments can be a real eye opener! Most likely you’d want to strongly reconsider the 15 minutes you gave yourself to edit a detailed, 75-page report, or the 50 minutes you gave yourself to type up a quick, five-sentence note for your supervisor.

10. You want to create equal results in all of your work.

When used correctly, time-boxing can help you compare like items with like. Let’s say you have to complete research for three different work reports this week. If you equally time-box your preliminary and secondary research for all three projects, you’ll have specific and equal units of measurement by which to measure your progress. You can better reevaluate your work and make sure all of your work gets done in a timely fashion.

Do you time-box your work at the office, at home, or school? Do you think you’ll give this time and project management approach a try? Can you think of any other useful reasons to time-box? Leave a comment below.

More by this author

Rashelle Isip

Blogger, Consultant, and Author

7 Ways to Define Your Own Success 10 Helpful Tips To Effectively Declutter Your Home 15 Bad Habits Which Always Destroy Your Productivity Everyone Should Know These 10 Tips Before Returning To Work After Vacation 15 Useful Tips To Defeat Procrastination, Once And For All

Trending in Productivity

1 10 Practical Ways to Improve Time Management Skills 2 Why Self Development Should Be On Your Life Goals List 3 How To Write Minutes of Meeting Effectively (with Examples) 4 How to Set Short Term Goals for a Successful Life 5 5 Spring Cleaning Tips That Will Hugely Boost Your Productivity

Read Next

Advertising
Advertising
Advertising

Last Updated on May 22, 2020

10 Practical Ways to Improve Time Management Skills

10 Practical Ways to Improve Time Management Skills

Do you often feel stressed out with too much work or too many responsibilities? As time passes, do you feel like you have more tasks on hand than you have time to do them?

The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress levels and improve your productivity both at work and at home.

Time management skills take time to develop and will look different for each person. Finding what works best for you and your busy schedule is key here.

To get you started, here are 10 ways to improve your time management skills and increase productivity.

1. Delegate Tasks

It is common for all of us to take on more tasks than we are capable of completing. This can often result in stress and burnout.

Delegation does not mean you are running away from your responsibilities but are instead learning proper management of your tasks. Learn the art of delegating work to your subordinates as per their skills and abilities and get more done. This will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.

Advertising

2. Prioritize Work

Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time, and we tend to offer these too much of our energy because they are easier or less stressful.

However, identifying urgent tasks that need to be completed on that day is critical to your productivity. Once you know where to put your energy, you will start to get things done in an order that works for you and your schedule.

In short, prioritize your important tasks to keep yourself focused.

3. Create a Schedule

Carry a planner or notebook with you and list all the tasks that come to your mind. Being able to check off items as you complete them will give you a sense of accomplishment and keep you motivated.

Make a simple ‘To Do’ list before the start of the day, prioritize the tasks, and focus on the essentials. Make sure that these tasks are attainable, too. If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day. 

To better manage your time management skills, you may think of making 3 lists: work, home and personal.

Advertising

4. Set up Deadlines

When you have a task at hand, set a realistic deadline and stick to it. Once you set a deadline, it may be helpful to write it on a sticky note and put it near your workspace. This will give you a visual cue to keep you on task.

Try to set a deadline a few days before the task is due so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge.

5. Overcome Procrastination

Procrastination is one of the things that has a negative effect on productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life[1].

Avoiding procrastination can be difficult for many. We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks. This may help you stay on track.

6. Deal With Stress Wisely

Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.

Stress comes in various forms for different people, but some productive ways to deal with stress can include:

Advertising

  1. Getting outside
  2. Exercising
  3. Practicing meditation
  4. Calling up a friend
  5. Participating in your favorite hobby
  6. Listening to music or a podcast

The key is to find what works for you when it comes to lowering your stress response. If you don’t have time for anything else, try a couple of breathing techniques. These can be done in minutes and have been proven to lower stress-inducing hormones.

7. Avoid Multitasking

Most of us feel that multitasking is an efficient way of getting things done, but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.

Make use of to-do lists and deadlines to help you stay focused! This way you can do better at what you’re doing. Wait until you finish one before starting another. You’ll be surprised by how much more you’re able to get done.

8. Start Early

Most successful people have one thing in common — they start their day early as it gives them time to sit, think, and plan their day.

When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels start going down, which affects your productivity, motivation, and focus[2].

If you’re not a morning person, you can just try waking up thirty minutes earlier than your normal time. You’ll be amazed by how much you can get done in that bit of time. If you don’t want to use it to work, use it to do a bit of exercise or eat a healthy breakfast. This kind of routine will also contribute to your productivity during the day.

Advertising

9. Take Regular Breaks

Whenever you find yourself feeling tired and stressed, take a break for 10 to 15 minutes. Too much stress can take a toll on your body and affect your productivity.

And even better, schedule your break times. It helps you to relax and gets back to work with energy again later. If you know a break is coming, you’ll likely be able to overcome boredom or a lack of motivation to push through the task at hand.

Take a walk, listen to some music, or do some quick stretches. The best idea is to take a break from work completely and spend time with your friends and family.

10. Learn to Say No

Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your to do list before agreeing to take on extra work.

Many people worry that saying no will make them look selfish, but the truth is that saying no is one of the best ways to take care of yourself and your time. When you take care of this, you’ll find you have more energy to devote to the important things, which the people around you will ultimately appreciate.

Final Thoughts

When you get clear about what’s on your plate, you’ll be more focused and get more done in less time.

Good time management requires a daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more. Use the above strategies for few weeks and see if they help you. You may be surprised just how much more time you seem to have.

More Tips on Time Management Skills

Featured photo credit: Brad Neathery via unsplash.com

Reference

Read Next