Advertising
Advertising

10 Productive Tools I Wish I’d Known About Before

10 Productive Tools I Wish I’d Known About Before

It’s amazing what a huge effect a few apps can have on your productivity. Since I started testing out software like mad two years ago, I’ve discovered more and more ways to get things done more efficiently and more effectively. With the help of just these ten productive tools I have dramatically increased the quantity and quality of my output. Read about each of them below.

1. 2Do ($9.99)

There are a lot of free to-do list applications out there, and some of them are pretty great. Wunderlist is one that immediately springs to mind. Why, then, did I choose a $10 app? Because 2Do has every feature you could ever think of while still offering a very streamlined experience. For people with even the most hectic and complicated schedules, 2Do will fulfill all your needs. For those with less to organize, it’s an easy-to-use application that has everything you might ever want. It’s available for iOS and Android at the price listed above.

Advertising

2. Mint (Free)

Money plays a big role in all our lives, so it makes sense that you would have productive tools that help you manage it. Mint is among the best ways to manage your money from multiple sources, organizing your various accounts in one place. For everything from your bank accounts to your credit cards to loans to even your PayPal account, Mint has you covered.c

3. Scrivener ($45)

I’ll come out and say it: Microsoft Word sucks. It’s cluttered, it’s clunky and it’s nowhere near intuitive. Word is one of those productive tools that we’ve been forced to use for years due to its dominance in the marketplace, but Scrivener is becoming a more and more viable contender for your word processor. Scrivener treats every page of your document as a separate file, which sounds like a small feature but will revolutionize how you work on long projects. Between that and its intuitive design, Scrivener (available for Windows and Mac) is highly recommended.

Advertising

4. Google Drive (Free)

A cloud storage service is an absolute must on a list of productive tools. There are a number to choose from. While Dropbox was a major contender for this spot, Google Drive wins out for more people’s needs. Whereas you have to go through extra steps to add storage to your Dropbox account, Google Drive automatically comes with a respectable 15 GB to store emails, photos and other data. If you want more space, Google has it for the very affordable prices of just $2/month for 100 GB or $10/month for 1TB. This is in addition to Google’s brilliantly simple apps connected to Google Drive, productive tools that are great for collaboration and serve as great free alternatives for Microsoft Office software. Google Drive is available on any platform.

5. Mailbox (Free)

A lot of us use our email inboxes as de facto to-do lists, even if we already have an app like 2Do or Wunderlist for that purpose. That was a bad idea until productive tools like Mailbox arrived on the scene. Mailbox, available for iOS, Android and Mac, allows you to store emails for later viewing without having to archive them. It also has the innovative ability to “snooze” emails until the date and time of your choice, so that they’ll pop back up in your inbox right when you need them. This is especially great if you have to follow up with people who don’t always reply to the first email you send.

Advertising

6. GoodReader ($4.99)

iBooks and other default applications are completely satisfactory ways to read PDFs, but who wants to settle for satisfactory? Productive tools like GoodReader make reading on a tablet or a phone the best experience out there and also give you the power to edit documents. GoodReader itself is only available for iOS but you can find some alternatives for Android here.

7. Feedly (Free)

Even most internet users are getting their news in an antiquated way. Instead of browsing dozens of sites to get updates from all your favorite sources, you can use a service like Feedly to compile articles and blog posts in one place where you get to read them ad-free. The experience becomes even better when you get a third-party app like Reeder to read the content you’ve compiled on your computer, tablet, or phone.

Advertising

8. Pocket (Free)

An app that goes hand-in-hand with Feedly, Pocket lets you save things you find on the internet for later reading. For example, if you come across an awesome article that you don’t have time to read right away, save it to Pocket with either the browser extension on a PC or a share function on a mobile device so that you can enjoy it at a time of your convenience.

9. Skitch (Free)

There are some really fancy options for annotating images and documents, but those options are rarely necessary. Most of the time when you’re marking something you’re doing it in a hurry. Skitch is an expert at the rush job, making it painless to annotate and mark up images and documents sent to you to review.

10. Evernote (Free)

Evernote is one of the most beloved and powerful tools for productivity out there. The developers describe it as your external brain, and the description is accurate. Your account is made up of notes you write, notebooks to contain your notes, and stacks to organize your notebooks. Almost any kind of information, whether it be reminders, facts or ideas, can be stored in Evernote in the form of either text, pictures or audio. Its uses are almost infinite, and everyone can take advantage of it in a different way. For some, it’s a simple note-taking app in which they can jot down to-dos, musings and reminders. Others store pretty much their entire lives in their Evernote account. The magic of that is that the more you put into Evernote, the more you get out of it. The browser extension that allows you to “clip” articles from the web directly into your notebooks and Evernote’s wide-ranging syncing abilities with all kinds of digital services only make it stronger. Evernote has a $5/month premium service, but all its key features are absolutely free of price.

Featured photo credit: Evernote Trunk Conference Entrance/Brooks Duncan via flickr.com

More by this author

Matt OKeefe

Matt is a marketer and writer who shares about lifestyle and productivity tips on Lifehack.

15 Productive Things to Do When Bored (So Time Is Not Wasted) The 10 Best Online Dictionaries 15 Easy Ways For Everyone To Make Money With Social Media 7 Ways To Give Great Feedback This Is What The Cozy Home Designed By 2000 People Looks Like

Trending in Productivity

1 10 Organizational Skills Training Techniques for the Overwhelmed 2 How To Write Effective Meeting Minutes (with Examples) 3 How Are Daily Rituals Different from Daily Routines? 4 7 Essential Success Tips to Achieve What You Want in Life 5 Deep Work: 9 Grounding Rules to Stay Focused

Read Next

Advertising
Advertising
Advertising

Published on October 14, 2019

10 Organizational Skills Training Techniques for the Overwhelmed

10 Organizational Skills Training Techniques for the Overwhelmed

Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

Why You Need Organizational Skills Training

According to the Cambridge Dictionary, organizational skills refers to:[1]

“the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

The Benefits of Organizational Skills

Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

Examples of organizational skills include:

Advertising

As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

How to Learn Organizational Skills

Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

10 Organizational Skills Training Techniques

If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

Advertising

1. Make a List

If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

2. Don’t Rely on Your Memory

Even if you have superhuman memory, it’s always a good idea to write everything down.

From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

3. Schedule

A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

Advertising

4. Learn to Delegate

Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

5. Avoid Multitasking

While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

6. Minimize Interruptions

It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

7. Reduce Clutter

A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

8. Organize Your Workspace

Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

Advertising

9. Get Rid of What You Don’t Need

Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

10. Tidy up Regularly

While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

The Bottom Line

Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

[1] Cambridge Dictionary: Organizational Skills
[2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

Read Next