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10 Mini Hacks to Overcome Procrastination

10 Mini Hacks to Overcome Procrastination

Is procrastination taking over your life?

We are all familiar with the phenomenon of procrastination. You have a task you need to do, but instead of doing it you slack off, dillydally, deliberately put it off, or delay by fiddling with miscellaneous things like making unnecessary calls, checking e-mail, or social media.

You know you should be working, but you just don’t feel like doing anything. So you drag your feet and defer the work, only to face it later when it is unavoidable. And then when it is indeed too late, you panic and wish you had done the task earlier.

Ironically, I had planned to finish this article yesterday by the time it was 10 a.m.

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In the meantime, I had consumed two breakfasts, checked my e-mails, edited a post for my website, watched a few episodes of a favorite TV show, opened several tabs on my browser, despaired at my lack of progress, hung out with my cousin… and written absolutely nothing.

What’s wrong with me?  It’s not like me to not want to write.

The problem with procrastination

According to research that attempts to explain this sort of behavior, nothing is wrong with me. Or, at least, nothing out of the ordinary for writers. Derek Thompson, a senior editor at The Atlantic, notes that productive people sometimes fail to differentiate reasonable delay and true procrastination. The former can be useful: “I’ll respond to this email when I have more time to write it,” he says.

The latter, Derek writes, is by definition, self-defeating: (“I should respond to this email right now, and I have time, and my fingers are on the keys, and the Internet connection is perfectly strong, and nobody is asking me to do anything else, but I just… don’t… feel like it.”

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Joseph Ferrari, a professor of psychology at DePaul University, puts it plainly that procrastination “really has nothing to do with time-management. To tell the chronic procrastinator to just do it would be like saying to a clinically depressed person, cheer up.”

If you occasionally suffer from true procrastination (as I am sure all of us do), then these ten quick mini hacks might come in handy to help you get a handle of things and overcome procrastination.

1.   Set a deadline for tasks.

One thing that can help beat procrastination is the inescapable pressure of an impending deadline. So, set a hard deadline for tasks to bind yourself to your responsibilities. It’s amazing how productive we get when we face an impending deadline. Admittedly, the pressure might not be felt until after the deadline has passed for chronic procrastinators, but still. It has its uses.

2.   Schedule reminders to complete tasks significantly ahead of the deadline.

To hack this strategy, you could schedule one-shot reminders as late as possible—even slightly after you were supposed to start the project, says Derek. This way you shock yourself into action and stop yourself from putting off assignment. Scheduled reminders are also great because they ensure you don’t forget about a task until long after the deadline, as it sometimes happens when you’re procrastinating. Imagine how great you’ll feel when you’re done ahead of the deadline.

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3.   Break down big tasks into micro-steps.

Most tasks contain many sub-tasks that they cause a mental overload. We find ourselves opting to take the path of least resistance, which is often procrastination. The way to beat this trap is to break down big tasks into micro-steps. For example, if you are procrastinating about writing a book, just start with the title. Come back and write the outline. Then just write the first sentence. Write the second sentence and keep going from there. If you take it one step at a time, it’s not that daunting at all.

4.   Use the 10-minute rule.

If a task seems overwhelming or if you can’t bring yourself to start and are tempted to just procrastinate, tell yourself you are only going to do it for 10 minutes. There is nothing intimidating about 10 minutes. Once you get started, the Zeigarnik Effect will kick in and you will be much more likely to keep going. This is a highly effective hack that helps break the pattern of stalling or dreading work.

5.   Remove distractions.

Procrastination is much easier when you have tantalizing distractions everywhere, such as Facebook, Twitter, pinterest, TV, IM and e-mail. Instead of hoping to come back strong after being distracted, it’s much more effective to prevent distraction from derailing you in the first place. So remove all distraction during work hours. Clear off your desk, turn off e-mail notifications, close all open browser tabs and any other distractions on your computer. In fact, disconnect the Internet if you can.

6.   Eat the frog last.

If you have a bunch of tasks that you need to do but you are procrastinating, try doing the easiest task first. The idea is to get things into motion and create momentum straight away. Once you are in motion, it will be easier to eat the frog (to do the “worst” or “hardest” thing that you must do regardless) when the Zeigarnik Effect finally kicks in.

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7.   Change your environment.

Sometimes our work environment promotes procrastination. Consider the room you work from. Does it make you want to work or does it make you want to snuggle and sleep? If it is the latter, it’s time to change things around. Tidy up the room, improve the lighting, bring indoor plants to change the ambiance, order comfortable furniture, get a good heating system, or relocate to a quieter place. Whatever you do, make sure your work environment makes you feel inspired to get work done.

8.   Communicate your progress to others.

It could be a close friend, a business partner, a colleague, a mentor, or an editor. Whoever it is, communicate to them your progress whether you’ve actually made any progress or not (and if not, why not). The idea is to have someone hold you accountable and keep you on track.

9.   Go outdoors and enjoy nature.

Science has shown that going out into the wild and enjoying nature can double or even triple your brain activity and get your creative juices flowing.Set work aside when you feel overwhelmed with a task and get something like a twenty minute walk or so outdoors. It will do you a lot of good, boost your fitness levels, and strengthen your willpower to get stalled projects moving again.

10.  Get enough sleep.

Granted, this isn’t the root cause of procrastination. However, if you don’t get a good night’s sleep, say because you go to bed too late, your brain won’t function optimally the next day. You will be fatigued and weak-minded all day and give in to pretty much every possible distraction of the day. However, if you get a good night’s sleep you will wake up refreshed, energized and ready to get things cracking.

And don’t also forget power naps. There’s nothing better than taking a quick 5- to 15-minute rest when you realize you are procrastinating. This will often do the trick wonderfully.

Featured photo credit: sunshinecity via flickr.com

More by this author

David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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