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3 Strategies for Dealing With External Distractions

3 Strategies for Dealing With External Distractions

    There are different types of distractions, but one of the most common types that derails our work ethic day after day are external distractions. Email, news feeds, Twitter, Skype, those old kettles that squeal, the sound of the newspaper hitting the front door, the neighbour’s little monster who runs past your office window screaming and swinging from your clothesline.

    Ahem. Moving on.

    Much of the time, we succumb to these distractions because we’re looking for one, such as when we check email or feeds when we should be working on something with substance. Other times, those distractions happen to us and can shake our concentration (the little monster comes to mind), and we need to get that concentration back immediately before we allow busywork to consume our minds.

    Prevention’s better than cure, so it’s important to find ways to keep distractions to a minimum in the first place. But it’s also important that we have strategies in place to deal with them when our attempts to prevent fail (and they always will at some point), and we are distracted.

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    Firewall Your Attention

    Attention firewalling is a popular concept in productivity circles, made popular in recent years by people like Tim Ferriss, Gina Trapani and Merlin Mann. It’s just a geeky term for preventing distractions from reaching you in the first place.

    Ultimately, you should be able to prevent most distractions from disturbing you with a bit of thought. You need to identify what your distractions are and how you get from productive work to those distractions and blow up the bridge, so to speak. For instance, if a certain website is wasting too much of my time, I can block my access to it using software.

    If I find myself bypassing the software, I can go block it with my router which is a bit harder to bypass, specifically because it needs to be reset to save the change. During that time, I won’t have the distractions of the Internet, and I have a good chance of realizing what I’m doing and getting back on track.

    Email’s another one; check it only at certain pre-set times of the day and uninstall notifiers. Tell your iPhone not to make sounds when you receive messages. Some people even set up autoresponders to try and ‘educate’ those emailing them about their email habits, hoping that it’ll reduce the incoming flow in the future.

    If I’m easily distracted by the sound of my son playing, since I work from home, I can put some (non-distracting) music on, preferably with headphones, to block that sound out while I need to focus on that level.

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    Make It Easy to Regain Focus

    So, I’ve decided to visit Boing Boing, which I’ve found so distracting I’ve blocked it using my router. I make up an excuse as to why I should read the site and unblock it, but as I mentioned earlier I have to wait for my router to restart.

    How can I make it easier to get back on task during that waiting time? What about keeping my focus clear as I’m working so I’m less likely to fall into the distractions trap?

    Start by keeping a to-do list nearby. It needs to be readily visible and readable from your most common working position, such as right next to your monitor. It also means you shouldn’t be writing in tiny print with 100 items on a page. Be reductive, and keep to-do lists short.

    Keeping to-do lists short seems like something that might cause you to miss or forget some important but low-priority tasks, but it all depends on your system. I use software (Things at the time of this writing) to capture and organize everything I need to do, and then paper to create day-to-day to-do lists, and this system works great for me.

    It can also be handy to add a little reminder, such as “Are you on task?” if you find yourself constantly wandering. But the key here is to keep your biggest priorities in plain view at all times and be mindful of the list and your progress in tackling it.

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    Be Your Own Shrink

    As that last paragraph indicates, much of dealing with distractions and procrastination is about becoming your own shrink. Sometimes simple reminders are effective, and they can be short and ubiquitous if you so desire. That’s why “Are you on task?” at the top of your to-do list, right next to your monitor, works if you train yourself to be mindful of the list.

    Motivation – that is, a compelling reason to complete work – is important to staying on task.

    I think it’s best to start with the carrot and introduce the stick only when that doesn’t work; no need to introduce more frustration and guilt into the work environment.

    Start by reminding yourself of the long-term benefits of completing your work. You’ll get a big project, such as a new site, online and completed at last, or you’ll have a work-free weekend if you can complete all your tasks for the week. Reminding yourself of short-term motivators is the second stop. If you get x amount of work done by the end of the day, you won’t have to work late and can have your five o’clock beer (works for me, at least).

    Immediate rewards are the last resort stop. Tell yourself that if you complete 600 more words of your article within twenty minutes, you can have a five minute break playing with your kids or doing something entertaining. Set a timer, especially if it’s something potentially derailing like feed reading or email checking. Try to avoid using your five minutes for that sort of thing. Get out of the home office, or if you work in a corporate facility, at least away from your desk if you can do so without getting “managed” by one of those unbearable superiors.

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    I call it the last resort stop because as far as I’m concerned, the best work isn’t done in twenty minute increments, but if you’re not doing anything to start with because you’re too distracted it’s a good start.

    You can go all “meaning of life” and ask yourself if you’d be proud of what you’d done today if you died tomorrow. You might want to put that at the top of your list of motivators, since it tends to be an effective one, but it can be an unpleasant topic to think about and could have you spending the day with the kids “just in case.” We can’t have this existential thinking destroying your productivity completely.

    At Least a Million Implementations…

    There are at least a million ways to put each of these strategies into play. I’m interested in how Lifehack readers do so. What do you do to firewall your attention? Make regaining focus easier? How do you psyche yourself up to work? Let us know in the comments.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

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    Last Updated on November 5, 2019

    How to Cultivate Continuous Learning to Stay Competitive

    How to Cultivate Continuous Learning to Stay Competitive

    Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

    “I have never let my schooling interfere with my education.” — Mark Twain

    But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

    Here are some tips for installing the habit of continuous learning:

    1. Always Have a Book

    It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

    Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

    2. Keep a “To-Learn” List

    We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

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    Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

    3. Get More Intellectual Friends

    Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

    Even better, they will probably share some of their knowledge with you.

    4. Guided Thinking

    Albert Einstein once said,

    “Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

    Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

    5. Put it Into Practice

    Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

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    If your knowledge can be applied, put it into practice.

    In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

    6. Teach Others

    You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

    Start a blog, mentor someone or even discuss ideas with a friend.

    7. Clean Your Input

    Some forms of learning are easy to digest, but often lack substance.

    I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

    Every few months, purify your input to save time and focus on what counts.

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    8. Learn in Groups

    Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

    Workshops and group learning events can make educating yourself a fun, social experience.

    9. Unlearn Assumptions

    You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

    Actively seek out information that contradicts your worldview.

    Our minds can’t be trusted, but this is what we can do about it to be wiser.

    10. Find Jobs that Encourage Learning

    Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

    Don’t spend forty hours of your week in a job that doesn’t challenge you.

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    11. Start a Project

    Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

    If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

    12. Follow Your Intuition

    Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

    Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

    13. The Morning Fifteen

    Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

    If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

    14. Reap the Rewards

    Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

    15. Make Learning a Priority

    Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

    More About Continuous Learning

    Featured photo credit: Paul Schafer via unsplash.com

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