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Have Mindful Conversation in 9 Easy Steps

Have Mindful Conversation in 9 Easy Steps

Connection.

You want it. You need it. You have to have it.

In today’s high-information and digitized world, finding meaningful, personal connection through the noise is challenging. It requires focus, intention, and above all, mindful conversation with those around you.

This is how you can get back to that connection you crave through your interaction with others:

1. Turn off all media devices.

Yes. That includes your phone, computer, tablet, or whatever it is you don’t think you can put away. You can.

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If you want mindful conversation, eliminate the temptation of looking at any of these things for even a millisecond. By ridding yourself of distractions, you clear your attention for meaningful interaction with another. This temporary sacrifice will be worth the connection you are preparing yourself to experience.

2. Listen using your eyes.

Look the other person in the eyes. Remember to blink. And, for goodness sake, don’t stare!

A person’s eyes tell you what is happening in their heart. Your awareness that your conversation partner might be feeling certain emotions allows you to adjust your communication appropriately. To do this, however, you must make eye contact which requires you to have your eyes open.

Having open eyes also will allow you to observe the other person’s posture and gestures. These movements can indicate an emotional wall (crossed arms or legs), a desire to leave or disengage (fidgeting), an inclination to say something (by an opening mouth or a hand that is raised), and many other things.

By not watching for these cues, you might miss an opportunity to dig more deeply into the psyche of the other. You might also deprive your partner of the chance to feel fully heard. This lack of expression will rob you both of the connection you seek.

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3. Listen to the tone of the other person’s voice.

Some individuals are able to put on a happy face even when things aren’t going so well for them. A skilled communicator can detect what is bubbling below the surface not only by observing non-verbal cues, but also by listening to changes in the tone of the other person’s voice. These tonal changes could belie the words the other individual is sharing which, in turn, allow the conversation partner to respond to what is really being said and felt.

4. Say “no” to thoughts that have nothing to do with the conversation you are having.

To have a mindful conversation with someone else, you must control your wandering mind–not let it control you. This will involve practice. It will involve re-training your brain.

This is how you do it: each time you find your mind wandering while you are talking with the other person, (mentally) just say “no.” Bring yourself back to the present moment. Focus on the words that are being said.

5. Attempt to truly understand what the other person is saying without judgment, criticism, or defensiveness.

In the event you are involved in a conversation in which the other person says something that offends you, before going off the rails, clarify. Make sure you actually heard what the other person meant to say (or vice versa). If, in fact, the person did say something which hurt you, don’t react immediately. Attempt to understand the true motivation behind the statement.

6. Be aware of how external conditions impact the complexity of your interaction.

Culture, sex, and geographic location affect how individuals interact with one another. A person’s mood will also affect how they approach and receive communication. On top of that, outside circumstances (such as environment) will allow for a clear, uninterrupted exchange… or not.

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Just as a tennis player must adjust his or her style based upon the other person’s approach, the composition of the tennis court, and the weather, you should do the same each time you seek to have a mindful conversation with someone else.

7. Respond vs. react.

When you react without forethought, you are jumping to conclusions. When you are jumping to conclusions, you are not really listening to what is being said by the other person. When you aren’t listening to what is being said, you aren’t having a mindful conversation.

When someone makes a statement you would normally be inclined to react to, do this:

Listen. Take a breath. Respond.

8. Make your conversation other-focused.

During many conversations, rather than listening to what the other person is saying, people are more concerned with what they are going to say next. The individual who can’t wait for the other person to stop talking so they can start isn’t focused on the other. When your communication becomes other-focused, you really are trying to understand what your partner is communicating.

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This is called listening. Listening helps create mindful conversation. Listening leads to the deepest sort of connection we all seek.

9. Immerse yourself in every word that is spoken and each feeling that arises.

If you would like mindful communication, bathe in the words as they are revealed. Allow yourself to drown in the emotions that are unveiled. Fully express yourself without self-censorship or fear of judgment. Immerse yourself in every instant as it is happening.

As you heighten your awareness during every conversation, every conversation will be elevated to a new level. It will become mindful. It will become mind-blowing.

You will want it. You will need it. You will have to have it.

Each and every single day.

Featured photo credit: Two heads of people with mechanisms via Big Stock Photo

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Last Updated on April 11, 2019

How to Improve Communication Skills for Workplace Success

How to Improve Communication Skills for Workplace Success

Possessing strong communication skills will help you in every phase of your life. This is especially true in the workplace.

I have personally worked with several leaders who were masters of communication. A few were wonderful speakers who could tell a great story and get everyone in the room engaged. Those of us in attendance would walk away feeling inspired and eager to help with what came next. Others were very skilled at sharing a clear direction and job expectations.

I knew exactly what was expected of me and how to achieve my goals. This was the foundation of an energized and vibrant role I was in. What I have found is strong communication skills are incredibly helpful and sometimes critical in how well we perform at work.

Here we will take a look at how to improve communication skills for workplace success.

How Communication Skills Help Your Success

Strong communication skills pave the way for success in many ways. Let’s look at a few of the big ones.

Create a Positive Experience

Here are two examples of how well developed communication skills helps create a positive experience:

When I first moved to the city I now live in, I began a job search. Prior to my first live interview, I was told an address to go to. Upon arriving at the address provided, I drove around and around attempting to find the location. After 15 minutes of circling and looking for the address, I finally grabbed a parking spot and set out on foot.

What I discovered was the address was actually down an alley and only had the number over the door. No sign for the actual company. The person that gave me those very unclear directions provided a bad experience for me.

Had they communicated the directions to get there in a clear manner, my experience would have been much better. Instead the entire experience started off poorly and colored the entire meeting.

As a recruiter, I frequently provide potential candidates with information about a job I’m speaking to them about. In order to do this, I also provide a picture of the overall company, the group they might be joining, and how their role fits in and impacts the entire company.

Time and time again I have been told by candidates that I have provided the clearest picture of a company and role they have ever heard. They have a positive experience when I clearly communicate to them. Even when the position does not work out for them, often times they will want to stay in touch with me due to the open communication and beneficial experience they had during the interviewing process.

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Strong communication skills will provide a positive experience in virtually any interaction you have with someone.

Help Leadership Skills

It’s certainly a skill all its own to be able to lead others.

Being a mentor and guiding others towards success is a major hallmark of great leaders. Another characteristic of effective leaders is the ability to communicate clearly.

As I referenced above, having a leader who can plainly articulate the company’s mission and direction goes a really long way towards being the Captain of the boat that others want to follow. It’s like saying “here’s our destination and this is how we are going to get there” in a way that everyone can get on board with.

Another critical component of everyone helping to sail the boat in the right direction is knowing what your portion is all about. How are you helping the boat move towards its destination in the manner than is consistent with the leaders’ vision?

If you have a boss or a manager that can show you what it takes for not only you to be successful, but also how your performance helps the company’s success then you’ve got a winner. A boss with superior communication skills.

Build Better Teams

Most of us work in teams of some sort or another. During the course of my career, I have led teams up to 80 and also been an individual contributor.

In my individual contributor roles, I have been part of a larger team. Even if you are in business for yourself, you have to interact with others in one manner or another.

If you have strong communication skills, it helps to build better teams. This is true whether you are in an IT department with 100 other fellow programmers or if you own your own business and have customers or vendors you communicate with.

When you showcase your robust ability to communicate well with others while interacting with them, you are building a better team.

Now let’s jump in to how to improve communication skills to help you pave the way for your workplace success.

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How to Improve Communication Skills for Workplace Success

There are many tips, tricks, and techniques to improve communication skills. I don’t want to overwhelm you with too much information, so let’s focus on the things that will provide the biggest return on your time investment.

Most of these tips will be fairly easy to become aware of but will take time and effort to implement. So let’s go!

1. Listen

Ever heard the saying you have two ears and one mouth for a reason? If you haven’t, then here’s the reason:

Being a good listener is half the equation to being a good communicator.

People who have the ability to really listen to someone can then actually answer questions in a meaningful way. If you don’t make the effort to actively listen, then you are really doing yourself and the other person a disservice in the communication department.

Know that person who is chomping at the bit to open his or her mouth the second you stop talking? Don’t be that person. They haven’t listened to at least 1/2 of what you’ve said. Therefore the words that spill out of their mouth are going to be about 1/2 relevant to what you just said.

Listen to someone completely and be comfortable with short periods of silence. Work on your listening skills first and foremost.

2. Know Your Audience

Knowing your audience is another critical component to having strong communication skills. The way you interact with your manager should be different than how you interact with your kids. This isn’t to say you need to be a different person with everyone you interact with. Far from it.

Here is a good way to think about it:

Imagine using your the same choice of words and body language you use with your spouse while interacting with your boss. That puts things in a graphic light!

You want to ensure you are using the type of communication most relevant to your audience.

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3. Minimize

I have lunch with a business associate about 3 times a year. We’ve been talking for several years now about putting a business deal together.

He is one of those people that simply overwhelms others with a lot of words. Sometimes when I ask him a question, I get buried beneath such an avalanche of words that I’m more confused than when I asked the question. Needless to say this is most likely a large portion of why we never put the deal together.

Don’t be like my lunch business associate. The goal of talking to or communicating with someone is to share actual information. The goal is not to confuse someone, it’s to provide clarity in many cases.

State what needs to be stated as succinctly as possible. That doesn’t mean you can’t have some pleasant conversation about the weather too.

The point is to not create such an onslaught of words and information that the other person walks away more confused than when they started.

4. Over Communicate

So this probably sounds completely counter intuitive to what I just wrote about minimizing your communication. It seems like it might be but it’s not.

What I mean by over communicating is ensuring that the other person understands the important parts of what you are sharing with them. This can be done simply yet effectively. Here’s a good example:

Most companies have open enrollment for benefits for the employees in the fall. The company I work for has open enrollment from November 1 to 15. The benefits department will send out a communication to all employees around October 1st, letting them know open enrollment is right around the corner and any major changes that year. There’s also a phone number and email for people to contact them with any questions.

Two weeks later, we all get a follow up email with basically the same information. We get a 3rd communication the week before open enrollment and another one 1 day before it starts.

Finally we get 2 emails during enrollment reminding us when open enrollment ends.

There’s minimal information, it’s more of a reminder. This is effective over communication.

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5. Body Language

The final critical component to how to improve communication skills for workplace success is body language. This is something most of us have heard about before but, a reminder is probably a good idea.

When I am in a meeting with someone I am comfortable with, I tend to kind of slouch down in my chair and cross my arms. When I catch myself doing this, I sit up straight and uncross my arms. I remember that crossing arms can many times be interpreted as a sign of disagreement or conflict.

In general, the best rule of thumb is to work towards having open body language whenever possible at work. This means relaxing your posture, not crossing your arms, and looking people in the eye when speaking with them.

When you are speaking in front of others, stand up straight and speak in a clear voice. This will convey confidence in your words.

Conclusion

Possessing strong communication skills will help you in many facets of your life and most certainly in the workplace.

Good communication helps create better teams, positive experiences with those we interact with, and are critical for leadership.

There are numerous tactics and techniques to be used to improve communication skills. Here we’ve reviewed how to improve communication skills for workplace success.

Now go communicate your way to success.

More Resources About Effective Communication

Featured photo credit: HIVAN ARVIZU via unsplash.com

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