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7 Sentences That Will Stress Out Your Staff (and What to Say Instead)

7 Sentences That Will Stress Out Your Staff (and What to Say Instead)

Workplace stress is a common problem, but as a manager, you can reduce the likelihood of your employees suffering from stress simply by changing the way you communicate.

The stress response is a reaction to an external cue—you can “talk” your employees’ stress responses into overdrive if you communicate a certain way. It is surprisingly common for bosses to use inflammatory language that sets the stress response up automatically. On the other hand, if you’re careful about the way you word things, your employees’ responses to work pressures are more likely to be positive and measured.

Here are seven things you should stop saying to your staff, and some better sentences to use instead to encourage calmness and productivity.

1. “I don’t want to worry you, but…”

This is surely one of the most cortisol-producing phrases in the English language. This sentence releases so many stress chemicals it should be banned from all workplaces. You’ve already set your employee up to worry by suggesting there may be something to be concerned about.

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Say this instead: This sort of sentence is usually used to introduce a fear, rather than a certainty, that something may be about to go wrong. It is best not to mention worry at all. Instead, ask a question to check whether your fears may be justified. Eg. “Mike, did you double-check the figures on that spreadsheet?”

2. “We need to talk…”

This is another of those really unhelpful introductions that sets an employee on edge for no reason. If you say this to a staff member, they will immediately start asking themselves “About what? What have I done? Am I going to get in trouble?” Leaving an employee feeling worried and confused is not the way to get the best out of them, nor to make them improve.

Say this instead: Instead of dancing around the subject with ambiguous phrases, introduce the topic at hand immediately before asking to sit down and talk it over. Make sure the employee knows they are not in trouble and point out the scale of the problem. If there is only one thing that they are being pulled up on, then say so, so they don’t get stressed out for no reason. Eg. “Michelle, I liked this morning’s presentation overall, but there was one thing I think you could do better. Can we talk it through now?”

3. “I have some terrible news.”

There is no need to get your staff worked up over announcements and changes, even if they may seem to be negative. Using this sort of language can unnecessarily panic employees, leaving them feeling resourceless. Stating that something is “terrible” is a very black and white way of thinking, and suggests that there are no silver linings at all.

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Say this instead: Let your staff decide for themselves what to make of news by giving them the facts, rather than deciding for them how they should feel. Be neutral with your language when announcing something that may be challenging. Eg. “I have an announcement from Head Office.”

4. “I don’t have time for this.”

If one of your staff members wants to talk to you, or needs you to sort out an issue, it is very discouraging to be told you don’t have the time. You may well be busy, but listening to employee’s concerns is an important part of a manager’s job too. Don’t leave your staff members feeling like they can’t count on your support.

Say this instead: Give your employees a sense that you are willing to listen. Don’t brush them off with an “We’ll talk about it later.” Give them a supportive message and a specific time when you’ll be free. Eg. “I want to give your concerns my full attention. Can you come to my office to discuss this at 3pm?”

5. “What’s wrong with you?”

When an employee is struggling, it can be frustrating for all involved. But using phrases that attack individuals is really unhelpful and can make employees defensive and stressed out. Sentences such as these make employees feel like you are making an attack on their personality. This should be avoided at all costs.

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Say this instead: Don’t use language that suggests there is something wrong with an employee intrinsically. Use phrases that suggest that their application is the issue here. Be specific about what has gone wrong, so that you are not calling their whole skill-set or performance into question. Eg. “Andrew, you have miscalculated this column of numbers.”

6. “You need to…”

This is one of those seemingly innocent phrases that can actually put employees’ backs up and make them feel like you’re suggesting you are better than them. If staff think they are being talked down to, or ordered around, they may become defensive. Being too rigid in how you ask employees to do things can make them feel trapped and stressed out.

Say this instead: Make your employees feel trusted, and like you are giving them guidelines rather than dictating to them. Allow your staff members some personal agency by telling them what needs doing and suggesting resources rather than prescribing your way of doing things. Eg. “Susan, please could you write this month’s meeting agenda? There’s a template on the intranet that may be helpful.”

7. “You’re much better at this than Maria is.”

It is great to make employees feel valued, and to give them positive feedback, but this shouldn’t be done at the expense of other employees. Telling one worker they are better than another will make them both lose confidence in their team members and also make them worry about trusting you. If you’re able to put down a co-worker behind his or her back, when might they suffer the same fate?

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Say this instead: Keep your grievances about other employees private. These should be addressed with the individual concerned at an appropriate time. If you want to compliment an employee, that’s wonderful, but do so by acknowledging their individual strengths, rather than comparing them to someone else. Eg. “You’re so good at replying to customer queries, Tim. I really like how you manage to be succinct, yet thorough.”

Featured photo credit: xiaming via flickr.com

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Last Updated on August 19, 2019

How to Be True to Yourself and Live the Life You Want

How to Be True to Yourself and Live the Life You Want

We live in a world that constantly tells us what to do, how to act, what to be. Knowing how to be true to yourself and live the life you want can be a challenge.

When someone asks how we are, we assume that the person does not mean the question sincerely, for it would lead to an in depth conversation. So telling them that you are good or fine, even if you’re not, is the usual answer.

In an ideal world, we would stop and truly listen. We wouldn’t be afraid to be ourselves. Instead, when we answer about how we are doing, our mask, the persona we show the world, tightens. Sometimes even more so than it might have been before. Eventually, it becomes hard to take off, even when you’re alone.

Imagine a world where we asked how someone was doing and they really told us. Imagine a world where there were no masks, only transparency when we talked to one another.

If you want to live in a world that celebrates who you are, mistakes and all, take off the mask. It doesn’t mean you have to be positive or fine all the time.

According to a Danish psychologist, Svend Brinkman, we expect each other to be happy and fine every second, and we expect it of ourselves. And that “has a dark side.”[1] Positive psychology can have its perks but not at the expense at hiding how you truly feel in order to remain seemingly positive to others.

No one can feel positive all the time and yet, that is what our culture teaches us to embrace. We have to unlearn this. That said, telling others you are ‘“fine”’ all the time is actually detrimental to your wellbeing, because it stops you from being assertive, from being authentic or your truest self.

When you acknowledge a feeling, it leads you to the problem that’s causing that feeling; and once you identify the problem, you can find a solution to it. When you hide that feeling, you stuff it way down so no one can help you.You can’t even help yourself.

Feelings are there for one reason: to be felt. That doesn’t mean you have to act on that feeling. It just means that you start the process of problem solving so you can live the life you want.

1. Embrace Your Vulnerability

When you are your true self, you can better self-advocate or stand up for what you need. Your self-expression matters, and you should value your voice. It’s okay to need things, it’s okay to speak up, and it’s okay not to be okay.

Telling someone you are simply “fine” when you are not, does your story and your journey a great disservice. Being true to yourself entails embracing all aspects of your existence.

When you bring your whole self to the table, there is nothing that you can’t beat. Here’re 7 benefits of being vulnerable you should learn.

Can you take off the mask? This is the toughest thing anyone can do. We have learned to wait until we are safe before we start to be authentic.

In relationships especially, this can be hard. Some people avoid vulnerability at any cost. And in our relationship with ourselves, we can look in the mirror and immediately put on the mask.

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It all starts with your story. You have been on your own unique journey. That journey has led you here, to the person you are today. You have to be unafraid, and embrace all aspects of that journey.

You should seek to thrive, not just survive. That means you do not have to compete or compare yourself with anyone.

Authenticity means you are enough. It’s enough to be who you are to get what you want.

What if for the first time ever, you were real? What if you said what you wanted to say, did what you wanted to do, and didn’t apologize for it?

You were assertive, forthcoming in your opinions or actions to stand for what is right for you, (rather than being passive or aggressive) in doing so. You didn’t let things get to you. You knew you had something special to offer.

That’s where we all should be.

So, answer me this:

How are you, really?

And know that no matter the answer, you should still be accepted.

Bravery is in the understanding that you still may not be accepted for your truth.

Bravery is knowing you matter even when others say that you do not.

Bravery is believing in yourself when all evidence counters doing so (i.e. past failures or losses)

Bravery is in being vulnerable while knowing vulnerability is a sign of strength.

It’s taking control.

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2. Choose Your Attitude in Adversity

You can take control of your destiny and live the life you want by being true to yourself. You can start anytime. You can start today.

You can start with one day at a time, just facing what happens that day. Most of us get overwhelmed when faced with the prospect of a big change. Even if the only thing we change is our attitude.

In one instant, you can become a different person with a change of attitude. When you take control of your attitude, you become able to better understand what is around you. This allows you to move forward.

Originally, you may have had a life plan. It could have started when you were little; you were hoping to become a mermaid, doctor, astronaut or all three when you grew up. You were hoping to be someone. You were hoping to be remembered.

You can still dream those dreams, but eventually reality sets in. Obstacles and struggles arise. You set on a different path when the last one didn’t work out. You think of all the “shoulds” in your life in living the life you want. You should be doing this…should be doing that…

Clayton Barbeau, psychologist, coined the term “shoulding yourself.’[2] When we are set on one path and find ourselves doing something different. It becomes all the things you should be doing rather than seeing the opportunities right in front of you.

But in all this disarray, did you lose sight of the real you?

It may be in our perceived failures and blunders that we lose sight of who we are, because we try to maintain position and status.

In being who we really are and achieving what we really want, we need to be resilient: How to Build Resilience to Face What Life Throws at You

It means that we do not see all possibilities of what might happen, but must trust ourselves to begin again, and continue to build the life we want. In the face of adversity, you must choose your attitude.

Can attitude overcome adversity? It certainly helps. While seeking to be true to yourself and live the life you want, you will have to face a fact:

Change will happen.

Whether that change is good or bad is unique to each person and their perspective.

You might have to start over, once, twice, a few times. It doesn’t mean that everything will be okay, but that you will be okay. What remains or should remain is the true you. When you’ve lost sight of that, you’ve lost sight of everything.

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And then, you rebuild. Moment after moment, day after day. We all have a choice, and in this moment, that matters.

You can choose to have a positive attitude, seeing the silver lining in each situation and, where there is none, the potential for one. Maybe that silver lining is you and what you will do with the situation. How will you use it for something good?

That’s how you can tap into yourself and your power. Sometimes it happens by accident, sometimes on purpose. It can happen when we aren’t even looking for it, or it can be your only focus. Everyone gets there differently.

You can rise, or you can remain. Your choice.

When the worst happens, you can rely on your authenticity to pull you through. That’s because Self Advocacy, speaking up to let others know what you need, is part of finding the real you.

There is nothing wrong with asking for help. Or sometimes, helping others can help us deal with the pain of a hurtful situation. You decide how you’re going to help others, and suddenly, you become your best self.

3. Do What Makes You Happy When No One’s Looking

Being the best version of you has nothing to do with your success or your status. It has everything to do with your Character, what you do when no one’s looking.

In order to create the life you want, you have to be the person you want to be. Faking it till you make it is just a way to white knuckle it through your journey. You have the fire inside of you to make things right, to put the pieces together, to live authentically. And Character is how you get there.

If you fall down and you help another up while you’re down there, it’s like you rise twice.

Along with attitude, your character is about the choices you make rather than what happens to you.

Yes, it’s about doing the right thing even when obstacles seem insurmountable.  It’s about using that mountain you’ve been given to show others it can be moved.  It’s about being unapologetically you, taking control, choosing your attitude in adversity and being the best version of you to create the life you want.

How do you know what you really want? Is it truly status or success?

Unfortunately, these things do not always bring happiness. And aspects of our image or “performance driven existence” may not achieve satisfaction. Materialism is part of our refusal to accept ourselves as enough. All the things we use to repress our true selves are about being enough.

“Enoughness” is what we truly seek, but ego gets in the way.

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Ego is the perception of self as outer worth. It’s not REAL self worth.

Ego represses our true self with a new self— the self of chasing ‘“Am I ever enough?”’ questions. And instead of filling our true selves with self-love and acceptance, when we “should ourselves” and chase “enoughness,” we feed the ego or our image.

It’s important to realize YOU ARE ENOUGH, without all the material trappings.

Stanford psychologist Meagan O’Reilly describes the damage of not thinking we are enough. One of her tactics for combating this is to complete the sentence,[3]

“If I believed I were already enough, I’d ____”

What would you do if you felt you were enough?

By believing you are enough, you can live the life you want.

So many fake it to try to get there, and they end up losing themselves when they lose more and more touch with their Authenticity.

Final Thoughts

By being yourself, you are being brave. By acknowledging all you can be, you tell the universe that you can until you believe it too. The steps are easy, and you are worth it. All of it is about the purpose you are leading and the passion that is your fuel.

Being true to yourself is all about mastering how to live life authentically rather than faking or forcing it. Having the life you want (and deserve) is about being trusting in yourself and the purpose you are living for. Both need passion behind it, fueling it each second, or you will experience burn out.

When you are authentic, you can call the road you walk your own. When you live your life for you and not just the results of all your actions (faking it till you make it), you can let go of what you don’t need. This clarifies and pushes purpose to you, living for something that is greater than you.

You will find that making decisions based on what will actually achieve your goals, will help you attain the life you want, and your success with each step, will allow you to enjoy the process. Good luck!

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Featured photo credit: Ariana Prestes via unsplash.com

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