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Published on October 7, 2020

A Productivity Junkie’s Guide to Overcoming Lack of Time

A Productivity Junkie’s Guide to Overcoming Lack of Time

There are days when it seems like there weren’t 24 hours in the day. It’s like the hours are disappearing or the clocks are running faster. Sorry to break it to you, but none of this is happening. The lack of time that you’re experiencing is just an illusion.

Your concern about not having enough time in the 24 hours in a day is not invalid. You’re not alone. However, the responsibility for fixing this issue is on your shoulders.

What you need to do is learn to manage what you’ve been given. Of course, no one can add an extra hour to the day. But what you can do is use every minute to your benefit.

If you struggle in dealing with a lack of time, you’ve come to the right place!

Why Do You Feel Like Having a Lack of Time?

Lack of time is experienced when certain bad habits take over your routine. These habits are unintentional, and you may not even realize that they are connected to your lack of productivity.

Here’s a quick rundown of some of these habits that are the most common among people who tend to complain of a lack of time. Once you’re aware of these causes, you can work to eliminate the problem from its roots.

1. Lack of Sleep or Oversleeping

You know how when your smart devices aren’t working, so you restart them and they start to work fine? Well, the human equivalent of that is sleeping.

Sleeping allows your body and mind to refresh. It gives you back all the drained energy and provides a fresh start for the new day. However, it needs to be done right. What this means is that you should sleep just the right amount. Six to eight hours of sleep is the ideal range for adults.

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Lack of sleep leads to a lack of productivity. Similarly, oversleeping will keep you lazy throughout the day. Adopt healthy sleeping habits.

More importantly, you should sleep comfortably. Have a nice, relaxing bed where you can sleep in a comfortable posture. Try to keep the temperature of the room optimal so that you’re not disturbed through the night. If you find sunlight disturbing, use an eye mask while sleeping. If you have noisy neighbors, use earplugs. Do all that you can to give yourself the best night’s sleep every night.

2. Multitasking

This might be a surprise for a lot of you. Multitasking is not a way to be efficient or productive. In fact, it is the polar opposite. Your brain can focus on only one thing at a time.[1] If you force it to focus on more, it fails to perform well in either task.

It is proven that multitasking slows down your brain performance. Your brain is unable to focus on either of the tasks that you’re multitasking. So, you end up spending more time completing them, and the results aren’t your best performance either.

Tackling two different tasks, even if they’re closely related, messes up with your mind. The ideas and requirements for both the tasks get mixed up. You risk your performance, quality of work, and end up wasting your precious time too. All in all, multitasking is not worth the risk at all.

3. Working Non-Stop

What’s the best way to do more in less time? Most would say working non-stop in one go shall do the trick. Well, the truth is, if you go on and work continuously, you’re only wasting your time. Your productivity and motivation are affected due to the constant strain on your mind.

This way, you’re not utilizing time to its maximum because your brain slows down and you need more time to finish tasks that would otherwise require lesser time.

A better approach is to work with breaks. You shouldn’t feel guilty about these breaks in your workday. Instead, look at these time slots as a source of refreshing your brain. A 5-minute break every couple of hours is just enough to recharge your energy levels and bring that the motivation you need to quickly finish off your work.

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4. Distractions

Working in an environment full of distractions is one of the biggest reasons that gives you a sense of a lack of time. You end up staring out your window, looking for your favorite pen, or doing something completely pointless instead of spending time finishing what you’re supposed to.

The best way to minimize your lack of time is to set up a productive workspace. If you’re working from home, designate a specific space for your work where you don’t sleep or relax. This space should only be for work.

If you’re in an office, have all your essentials within reach. A water bottle, a snack, stationery, notes, chargers, devices that you need, and everything else that you could possibly need during work should be near your workspace. This will keep you from wasting time or breaking your workflow.

How to Get the Most Out of Your Day

On top of getting rid of the aforementioned causes, you can also add some more healthy practices to your routine to get the most out of the day. These tips will eradicate the lack of time that you’re facing otherwise.

1. Have an Organized Plan

Starting the day with a plan is one great tip to avoid a lack of time. A well-planned to-do list is one of the secrets of the most successful people in the world.

If you can put all your tasks of the day and week in a calculated plan, you will end up utilizing your time way more effectively. You can use some very simple yet fool-proof strategies to devise a to-do list that will work wonders for you.

A plan or to-do list works like your assistant. It reminds you exactly what needs to be done, when your work is due, how long each task should take, and where you can adjust urgent or unexpected work.

2. Prioritize

Prioritization is something you should adopt even if you don’t experience the illusion of a lack of time. If you do have a lack of time, you shouldn’t skip it at all! This is the simple technique of what’s most important on top.

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For example, start your day with the task that you know needs to be to be finished by the end of the day. The ones that will either take less time or aren’t due right away can be pushed to later days.

Prioritizing also needs to be included in other parts of your life. So, prioritize your work and personal life to maintain a balance. This makes your overall life convenient and easier to manage.

Learn more about prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Avoid Procrastination

You may think you’re not a procrastinator. But if you think there’s a lack of time, then procrastination is a contributing habit.

Maybe not consciously, but you push your tasks to the last minute. You fail to stay attentive, which is why you have to spend more time on minor jobs too. Focus is hard to gain but easy to lose.

All these are signs of procrastination. If you want to eradicate the lack of time from your life, you have to get rid of procrastination as well. Luckily, you can find a lot of easy tips and strategies online to do so.

4. Improve Time Management

It all comes down to time management. This skill is the magic wand that helps you use every hour of the day. It may sound pretty simple. You do use all the hours in the day already. However, if you sit down and calculate how much time you’ve actually used in the day, you’ll realize that you waste more than half of your time.

Time-management is what keeps you from wasting this uncalculated time. It is the skill that gives you the power to be productive through every minute. Moreover, if you can learn to manage your time, you’ll automatically avoid procrastination, too.[2]

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With this skill alone, you’ll notice a huge difference in terms of the lack of time that you were experiencing beforehand.

Bottom Line

In the end, one thing is for sure: there is no such thing as a lack of time. You’re the one who either puts the time to use or lets it go to waste.

If you can keep yourself from wasting the defined hours of the day in the wrong areas and utilize them efficiently, you’ll have plenty of time to manage all that you need to.

The tips that you’ve learned today are priceless. In a world like this, time is money. With the knowledge that you’ve gained, you’re on your way to endless wealth and productivity!

So, start using these tips to improve your life by utilizing every second of the day. Get on with this new lifestyle to conquer anything and everything in this world!

More Productivity Tips

Featured photo credit: Andy Beales via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

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Last Updated on October 12, 2020

10 Best Calendar Apps to Stay on Track in 2020

10 Best Calendar Apps to Stay on Track in 2020

The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

In this article, we are going to check out the best calendars apps to help you stay organized.

Before You Download

As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

  • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
  • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
  • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

1. Any.do Calendar

    This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

    Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

    What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

    Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

    Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

    Download Any.do Calendar here!

    2. Google Calendar

      Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

      Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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      Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

      The program is super easy and will not cost a dime for you. It is a good thing, right?

      Download Google Calendar here.

      3. Calendar

        Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

        A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

        Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

        Download Calendar: Meeting & Scheduling here.

        4. Business Calendar

          Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

          The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

          You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

          The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

          Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

          Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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          Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

          A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

          Download Business Calendar here.

          5. aCalendar

            aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

            Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

            Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

            When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

            Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

            The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

            The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

            Download aCalendar here.

            6. DigiCal Calendar

              DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

              With this calendar application, you can synchronize all your calendars and view them in different ways.

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              Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

              The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

              Download DigiCal Calendar here.

              7. SolCalendar

                SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                Download SolCalendar here.

                8. IRL Event Social Network

                  One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                  IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                  Download IRL Event Social Network here.

                  9. Today Calendar

                    Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                    The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                    If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                    Download Today Calendar here.

                    10. Timepage

                      Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                      The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                      The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                      Download Timepage here.

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                      More Productivity Apps for Better Time Management

                      Featured photo credit: Unsplash via unsplash.com

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