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Published on December 30, 2019

7 Reasons Why Creating a To-Do List Makes You Productive

7 Reasons Why Creating a To-Do List Makes You Productive

There are all kinds of productivity hacks out there. From the famous Pomodoro Technique to having a well structured, high-energy morning routine. The list can go on and on for various productivity methods. But none compare to the productivity hack of making a to-do list.

While some would disagree with me, the fact remains we are people in the end. There is something powerful when we put what we need to do on a piece of paper. In fact, putting together a to-do list can make us more productive in the right circumstances.

What are the benefits of creating a to-do list?

If you couldn’t tell, I’m a huge fan of a to-do list. They are what govern my day and I stand by them. Through my use of to-do lists, I’ve come to learn the perks to them and how to make the most of them.

I say this because as I mentioned above, some people would disagree with me. Some turn to articles that claim specific CEOs don’t use to-do lists or they’ve got first-hand experience how to-do lists have failed them in the past.

I won’t deny that I’ve struggled at first with a to-do list in the past. But there have also been times where a to-do list has saved me a lot of headaches and strifes as well.

As we explore the benefits of these lists, I hope you’ll see these lists the same way I do.

1. To-Do Lists Create Order

First on our list of benefits is the fact it creates order in our lives. Whenever we are tackling a project or following through with a plan, we need it broken down.

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We do this because our own brain can only handle so much in terms of a task. So if we break down a task into bite-sized and doable chunks, it’s easier to process and get things done.

You can even stretch this to the point that this helps us strategize our day too.

2. To-Do Lists Help You Create Accountability

In today’s age of technology, it’s rare for us to write things down. While that might be troubling to some people, I’d say it’s a good thing. It’s powerful because when we do write things down, we create accountability for ourselves.

Not only that, but something we write down sticks into our mind more than writing it in our smartphone or tablet.

Now that you’ve written something down, you’ve given it life and it’s up to us to accomplish that goal.

3. You Can Personalize Your To-Do Lists

If you look around, you’ll find all kinds of styles of to-do lists. Each one is unique and has it’s own perks to it – like this 1-3-5 to-do list created by The Muse.

The point is that, there are so many styles that you can take one style and make your own out of it, and still reap the benefits. This means there is plenty of room for you to experiment too.

4. To-Do Lists Help Relieve Your Stress

One other benefit I want to highlight is that it’s a stress reliever. I want to bring attention to this for two reasons:

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  • The feeling of moving forward and scratching off items on your to-do list is a feel good.
  • But it’s that feel-good feeling where some people argue where to-do lists can be destructive.

You see, the act of scratching things off your to-do list releases a substance called dopamine into your brain.[1] It makes us feel good and happy. But it’s also addictive.

Where some people argue against to-do lists is the fact some people will purposely make to-do lists excessively long just to get that dopamine fix. This makes sense because like an addiction, we grow numb and eventually need larger dosages to get that same feel-good feeling.

While that’s not a lie, the truth is that’s not on the fault of a to-do list by that point.

A to-do list, when done constructively, can relieve stress. When you consider the various methods of making a to-do list, you’ll find they’re conservative.[2]

People are only focused on a handful of tasks every day. They don’t bother writing a list for every single action they take. You can also incorporate other principles into your to-do lists in order to stay focused and relieve stress

5. A To-Do List Leaves You Open to Rescheduling and Organizing Time

Part of that stress relief comes in the form of more flexibility and organization of your time. Where there are so many deadlines for us to follow, knowing what’s coming up in advance can help us plan better.

In the event where you have too many things to do, you can try to reorganize the tasks. This can also work in the reverse where if you see an opening in your schedule, you can pick up your productivity so you can relax more later.

Having a to-do list can also help you in getting back to things whenever you are pulled away. Life throws distractions our way all the time, and having a to-do list can help you in getting back after you finished with something that took your attention.

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6. To-Do Lists Help You Delegate

And on the note of feeling overwhelmed, putting a to-do list can also help you in figuring out what you can delegate. If your list is way too long, you can shorten it by giving it to someone else.

The scenarios are different in every situation but for anything work related, there is large and thriving freelance industry ready to handle any task. In other cases, you could find an employee or possibly a family member or friend to help you out with a task outside of work.

7. A To-Do List Helps You Grow

When jumping into something, there are bound to be some bumps along the way. While these pitfalls cause people to get turned off from to-do lists entirely, I find them as a reason to grow.

With every new problem comes an opportunity to learn, and grow. There are all kinds of pitfalls people fall into with to-do lists[3] and facing these problems gives us a chance to thrive, learn and improve.

Remember that failure is only truly a failure if you give up and refuse to learn anything from the experience.

How to Reap the Benefits of a To-Do List?

Feeling overwhelmed. Missing deadlines. A tendency to forget about important things. General stress or anxiety and a lack of direction in life….

These are some of the common symptoms some people can experience when they lack a to-do list. At their core, a to-do list is a list of priorities. They can also be a list of goals that you want to achieve in your life or over the course of a week.

To-do lists are incredibly flexible tools for people but, it essentially serves as a compass for people. When we are writing something down, it sticks to us and further consult of that list serves as a reminder for us to get it done too.

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Of course, there are times where a to-do list will fail you. When we don’t use them properly, they are what many others have said: a waste of time. After all, most who use to-do lists poorly are unfocused and can be unreliable.

But when we are using them properly, this sense of order creates structure and can keep us in check. There is a sense of stress relief because we put into perspective how many things we have to do and the time allotted.

This compass aspect also plays another significant role in that it allows us to boost our productivity in several ways. While we think of to-do lists as a simple list of things to do, I’ve already outlined there are many ways to organize lists.

With this in mind, it makes sense there are various ways we can build on that. When we understand how we get things done, we can start to prioritize ways to get things done. Similar to the 80 20 rule, we begin to leverage the methods that will push us the most.

For some, it may be narrowing the items into specific instructions. Or maybe we work better with a few items but make them the most important tasks to complete. Whatever the case, when we have a direction, we get a better idea of what are some upgrades[4] to an already productive system.

Furthermore, if we are struggling with getting things on our to-do list, we can turn to active solutions or find some other things that are sapping at our energy. Ultimately, if we are failing at making a to-do list, we can learn to make them better and helpful.

The Bottom Line

A to-do list is the ultimate form of boosting productivity. Unlike many other tools out there, this one can incorporate multiple methods. Not only that, but it also takes a deeper look at our views and how we work.

The fact that a to-do list is so flexible allows us to use various methods and building blocks to make it a tool to help us improve and get so much done. I hope by the end of this you will give this a try and see how much a to-do list can change your life.

More to Help You Get Organized

Featured photo credit: The Journal Garden | Vera Bitterer via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

10 Good Habits To Have in Life To Be More Successful What Is Creativity? We All Have It, and Need It Easily Distracted? Here’s How to Regain Your Focus How to Stay Focused at Work by Using Deep Work What are Goals? Achieve More By Changing Your Perspectives

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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