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Published on December 30, 2019

7 Reasons Why Creating a To-Do List Makes You Productive

7 Reasons Why Creating a To-Do List Makes You Productive

There are all kinds of productivity hacks out there. From the famous Pomodoro Technique to having a well structured, high-energy morning routine. The list can go on and on for various productivity methods. But none compare to the productivity hack of making a to-do list.

While some would disagree with me, the fact remains we are people in the end. There is something powerful when we put what we need to do on a piece of paper. In fact, putting together a to-do list can make us more productive in the right circumstances.

What are the benefits of creating a to-do list?

If you couldn’t tell, I’m a huge fan of a to-do list. They are what govern my day and I stand by them. Through my use of to-do lists, I’ve come to learn the perks to them and how to make the most of them.

I say this because as I mentioned above, some people would disagree with me. Some turn to articles that claim specific CEOs don’t use to-do lists or they’ve got first-hand experience how to-do lists have failed them in the past.

I won’t deny that I’ve struggled at first with a to-do list in the past. But there have also been times where a to-do list has saved me a lot of headaches and strifes as well.

As we explore the benefits of these lists, I hope you’ll see these lists the same way I do.

1. To-Do Lists Create Order

First on our list of benefits is the fact it creates order in our lives. Whenever we are tackling a project or following through with a plan, we need it broken down.

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We do this because our own brain can only handle so much in terms of a task. So if we break down a task into bite-sized and doable chunks, it’s easier to process and get things done.

You can even stretch this to the point that this helps us strategize our day too.

2. To-Do Lists Help You Create Accountability

In today’s age of technology, it’s rare for us to write things down. While that might be troubling to some people, I’d say it’s a good thing. It’s powerful because when we do write things down, we create accountability for ourselves.

Not only that, but something we write down sticks into our mind more than writing it in our smartphone or tablet.

Now that you’ve written something down, you’ve given it life and it’s up to us to accomplish that goal.

3. You Can Personalize Your To-Do Lists

If you look around, you’ll find all kinds of styles of to-do lists. Each one is unique and has it’s own perks to it – like this 1-3-5 to-do list created by The Muse.

The point is that, there are so many styles that you can take one style and make your own out of it, and still reap the benefits. This means there is plenty of room for you to experiment too.

4. To-Do Lists Help Relieve Your Stress

One other benefit I want to highlight is that it’s a stress reliever. I want to bring attention to this for two reasons:

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  • The feeling of moving forward and scratching off items on your to-do list is a feel good.
  • But it’s that feel-good feeling where some people argue where to-do lists can be destructive.

You see, the act of scratching things off your to-do list releases a substance called dopamine into your brain.[1] It makes us feel good and happy. But it’s also addictive.

Where some people argue against to-do lists is the fact some people will purposely make to-do lists excessively long just to get that dopamine fix. This makes sense because like an addiction, we grow numb and eventually need larger dosages to get that same feel-good feeling.

While that’s not a lie, the truth is that’s not on the fault of a to-do list by that point.

A to-do list, when done constructively, can relieve stress. When you consider the various methods of making a to-do list, you’ll find they’re conservative.[2]

People are only focused on a handful of tasks every day. They don’t bother writing a list for every single action they take. You can also incorporate other principles into your to-do lists in order to stay focused and relieve stress

5. A To-Do List Leaves You Open to Rescheduling and Organizing Time

Part of that stress relief comes in the form of more flexibility and organization of your time. Where there are so many deadlines for us to follow, knowing what’s coming up in advance can help us plan better.

In the event where you have too many things to do, you can try to reorganize the tasks. This can also work in the reverse where if you see an opening in your schedule, you can pick up your productivity so you can relax more later.

Having a to-do list can also help you in getting back to things whenever you are pulled away. Life throws distractions our way all the time, and having a to-do list can help you in getting back after you finished with something that took your attention.

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6. To-Do Lists Help You Delegate

And on the note of feeling overwhelmed, putting a to-do list can also help you in figuring out what you can delegate. If your list is way too long, you can shorten it by giving it to someone else.

The scenarios are different in every situation but for anything work related, there is large and thriving freelance industry ready to handle any task. In other cases, you could find an employee or possibly a family member or friend to help you out with a task outside of work.

7. A To-Do List Helps You Grow

When jumping into something, there are bound to be some bumps along the way. While these pitfalls cause people to get turned off from to-do lists entirely, I find them as a reason to grow.

With every new problem comes an opportunity to learn, and grow. There are all kinds of pitfalls people fall into with to-do lists[3] and facing these problems gives us a chance to thrive, learn and improve.

Remember that failure is only truly a failure if you give up and refuse to learn anything from the experience.

How to Reap the Benefits of a To-Do List?

Feeling overwhelmed. Missing deadlines. A tendency to forget about important things. General stress or anxiety and a lack of direction in life….

These are some of the common symptoms some people can experience when they lack a to-do list. At their core, a to-do list is a list of priorities. They can also be a list of goals that you want to achieve in your life or over the course of a week.

To-do lists are incredibly flexible tools for people but, it essentially serves as a compass for people. When we are writing something down, it sticks to us and further consult of that list serves as a reminder for us to get it done too.

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Of course, there are times where a to-do list will fail you. When we don’t use them properly, they are what many others have said: a waste of time. After all, most who use to-do lists poorly are unfocused and can be unreliable.

But when we are using them properly, this sense of order creates structure and can keep us in check. There is a sense of stress relief because we put into perspective how many things we have to do and the time allotted.

This compass aspect also plays another significant role in that it allows us to boost our productivity in several ways. While we think of to-do lists as a simple list of things to do, I’ve already outlined there are many ways to organize lists.

With this in mind, it makes sense there are various ways we can build on that. When we understand how we get things done, we can start to prioritize ways to get things done. Similar to the 80 20 rule, we begin to leverage the methods that will push us the most.

For some, it may be narrowing the items into specific instructions. Or maybe we work better with a few items but make them the most important tasks to complete. Whatever the case, when we have a direction, we get a better idea of what are some upgrades[4] to an already productive system.

Furthermore, if we are struggling with getting things on our to-do list, we can turn to active solutions or find some other things that are sapping at our energy. Ultimately, if we are failing at making a to-do list, we can learn to make them better and helpful.

The Bottom Line

A to-do list is the ultimate form of boosting productivity. Unlike many other tools out there, this one can incorporate multiple methods. Not only that, but it also takes a deeper look at our views and how we work.

The fact that a to-do list is so flexible allows us to use various methods and building blocks to make it a tool to help us improve and get so much done. I hope by the end of this you will give this a try and see how much a to-do list can change your life.

More to Help You Get Organized

Featured photo credit: The Journal Garden | Vera Bitterer via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

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Last Updated on September 22, 2020

How to Wake Up Early: 6 Things Early Risers Do

How to Wake Up Early: 6 Things Early Risers Do

You have probably heard the success stories about people who wake up early. Apple CEO Tim Cook, Oprah Winfrey, and Olympic medalist Caroline Burckle all talk about the positive impact of waking up early on their lives.

Even though many assign a portion of their success to waking up early, many find it difficult to make the switch. While most people know what needs to happen to change their life, they find then difficult to implement consistently. To understand how to wake up early, you need to tap into the wisdom of those already doing it.

Here are the 6 things early risers do:

1. Stop Procrastinating

The first thing you need to do when you want to learn how to wake up early is to go to sleep earlier. Stop procrastinating. You will find it much easier to wake up when you are getting the proper amount of sleep. Set a bedtime that allows you to get 8-hours of sleep and hold yourself accountable.

The problem most of you will have at first is how tired you will feel. If you are someone who goes to sleep after midnight, waking up by 6 a.m. will not be easy. The reason you need to push through that initial difficulty is that you are going to be very tired at the end of the day. Realistically, you probably would fall asleep at your desk or doze off on your lunch break. Either way, waking up early no matter how you feel will motivate you to go sleep at the proper time that night.

Think of it as someone who procrastinated until the night before their project was due. Having done this myself, you do what you need to do to complete the project, whether that means working all night or cutting some corners because you don’t have time to triple-check your work.

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After you turn in your project, you feel both exhaustion and jubilation. After you make it through the workday and crash at home, you promise yourself you’ll never wait until the last minute again. This same feeling will happen when you force yourself to wake up early no matter what time you went to sleep. You are going to promise yourself you will go to bed at the right time.

Most people don’t go to bed when they should because they know they will ultimately make it up in the morning.

2. Pace Yourself

If you want to start waking up a couple of hours earlier each day, you may not be able to make that change all at once. It stands to reason the more drastic the shift, the more difficult it will be.

So, instead of trying to adjust your sleep pattern by several hours, start in 15-minute or 30-minute intervals.[1] If you wake up 30 minutes earlier each week, you will be a morning person by the end of the month. This may feel like you are drawing out your goal but in reality, you are accomplishing it much quicker than most. Most people who are naturally night owls find it difficult to completely change their sleep habits overnight.

Think of it as someone who is trying to quit drinking coffee. Outside of the fact you may enjoy the taste of coffee, your body is used to operating with a certain amount of caffeine and sugar. Some will be able to quit overnight and their body will adjust accordingly. And if you are one of those people, then do what works for you.

However, if you were to take an incremental approach, then you may first start drinking your coffee black. Then, you could switch to decaf before slowly lowering the amount of coffee you drink each day. As you can see, this approach will help minimize the feeling of withdrawal while getting the results you want.

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3. Watch Your Lighting

Light reduces your body’s production of the sleep-inducing melatonin hormone. In practical terms, your body naturally wants to be awake when the sun is up and go to sleep when the sun is down. This is called your circadian rhythm.

In the technology-driven world we currently live in, you likely look at a screen or two before bed. Studies show television and phone screens trick your body into thinking the sun is up. As a result, your body starts producing less melatonin. To help you fall asleep, you should stop looking at screens at least an hour before bed.

This can also mean that if you want to wake up before the sun, looking at your screen when you wake up can help you to stay awake.

Peter Balyta, the President of Education Technology for Texas Instruments says he wakes up at 5:20 a.m. and scans his emails before starting his day. This is also true for M.I.T. president L. Rafael Rief. He wakes up around 5 or 5:30 a.m. and checks his phone for anything urgent.[2]

4. Make It Worth Your Time

Have you ever woken up early but went back to sleep because you didn’t have a reason to stay up? To put it another way, have you ever fallen asleep because you didn’t have anything better to do?

If you want to be excited about going to sleep and waking up early, then you need to give yourself a reason to be excited. You can accomplish this by listing the three things you want to accomplish the next morning. Notice I said “want” and not “need” to accomplish. You don’t want to be dragging yourself into the next morning kicking and screaming.

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Your list should not only include what you want to accomplish but also why you want to accomplish it. If you want to take it a step further, list the consequences of not waking up early.

People who have figured out how to wake up early are shown to be more successful, persistent, and proactive in their life. They tend to be happier and handle stress better. It is also shown that people who wake up early procrastinate less.[3] If you find any of these benefits something you want to add in your life, then waking up early is shown to help.

5. Avoid Binging

There is a difference between sleeping and getting a good night’s sleep. Sure, you can drink alcohol and fall asleep, but you will not be getting quality rest. You will wake up feeling as though you slept for only a couple hours.

It is best to stop drinking at least 4 hours before bedtime. Binge drinking is known to impact your sleep-inducing melatonin hormone levels for up to a week. The same holds true with eating a large meal right before bed. It is not that your body can’t process food and sleep at the same time. The main concern has more to do with the possibility of indigestion or heartburn than anything else.

If you find yourself dealing with either of these symptoms, then you may want to stop eating at least two hours before bed.

6. Get the Blood Flowing

Those who have mastered the technique of how to wake up early tend to start each morning with movement.

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Your first movement is to get out of bed. To help you get out of bed, have your alarm far enough away that you need to get up and turn it off. Before you allow yourself to contemplate going back to sleep, take a moment, and do 10 push-ups or 10 jumping jacks. Think of each exercise as you taking one step further from being able to go back to sleep.

Mellody Hobson, President of Ariel Investments wakes up at 4 a.m. each morning. She starts each day by exercising. Her exercises include running, weight lifting, swimming, and cycling.

You decide for yourself how you want to get your blood flowing. Whether you want to go on a walk, workout at the gym, or do something at home, make sure you are scheduling time to exercise.

Final Thoughts

The key to understanding how to wake up early is to recognize that it is heavily driven by the actions you take the night before. You will wake up early if you go to bed at a good time and get the proper amount of sleep.

By taking the time to prepare yourself both mentally and physically each night, you can ensure you are positioned for success the next morning. Once you have taken the proper actions the night before, make sure you use that momentum to start your day, on time.

The goal is to make the actions you want to take as easy as possible. The key to changing your life is to discover a way to have the wind at your back, going in the direction you want.

More Tips on How to Wake up Early

Featured photo credit: Laura Chouette via unsplash.com

Reference

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