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How to Bullet Journal and Organize Your Life (A Step-By-Step Guide)

How to Bullet Journal and Organize Your Life (A Step-By-Step Guide)

Bullet journaling is a wonderful way to escape from the incessant digital inputs that have come to dominate our existence today. Everywhere we turn there is a screen — on the bus, on the train, at our desks and in store windows. No matter where we turn, there’s a screen full of information. It can feel overwhelming.

A well-organized bullet journal offers some relief. It can contain everything you need to keep you organized. The best thing about a bullet journal is you need no batteries, you do not have to decide between dark or light mode and aside from the cost of a simple notebook and a pen, it is very cheap to maintain. No annual subscriptions or apps to buy.

So, how to bullet journal? Here’s your step-by-step guide:

How to Set up a Bullet Journal?

The beauty of creating a bullet journal for yourself is you have complete freedom in how you set it up, organize it and what kind of notebook you use. The internet is full of ideas and suggestions on how to set one up, but the best journals are ones you create yourself, after all, we are all different and we all have different things we want to record.

I exercise a lot and like to keep a record of what exercise I did, how it felt and how hard I pushed myself. Others like to keep a daily list of two or three things they are grateful for or track their thoughts and feelings. What you record is entirely up to you.

Okay, so how do you go about creating your very own bullet journal?

The Items You Need

A sturdy notebook. Ideally, you should get yourself a hardback notebook. Your bullet journal is going to go with you everywhere and you are going to be stuffing it into your bag. It will need to be tough to stand up to everything you will throw at it.

You should also pay particular attention to the size. Remember, your journal should go with you everywhere you go, so it needs to be easily transportable. A5 size is the more common size and A5 sized notebooks will fit into almost any bag comfortably.

Another consideration is the kind of paper you will use. Blank, lined or squared? In the past, I have preferred squared paper because it helps keep the symbols for my daily to-do list in a clean vertical line (more on symbols later.) These days, I use lined paper.

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And of course, there is the kind of pen you use, a pen you love writing with. You want to love writing in your journal and that means the pen you use is important. I write with a fountain pen—there’s something wonderfully old-worldly about writing in fountain pen—but you may prefer a gel pen or a simple biro.

For the more creative of you, different color pens may also be a factor. The fantastic thing about a bullet journal is you can use whatever colors you want for the different parts of your journal. Blue or black for your daily to-dos, red for your objectives for the day.

My system is simple. I have a gorgeous green ink for writing in and I use a pencil for checking off tasks and adding additional notes to writing I want to add extra information to.

The Setup

Okay, now you have your tools. A sturdy notebook and a pen you love writing with. What to put into your bullet journal?

If you are completely new to bullet journaling, then the bullet journal website , created by Ryder Carroll—the creator of the bullet journal—will give you everything you need to get started.

However, the power of a bullet journal is you are in complete control. Unlike an app on your phone or computer, there are no constraints. You get to decide how to layout your journal, what information you keep in there and how you organize your lists and notes.

Below are the basics so you can get started quickly, but always be willing to try out different ways, you want to create a method that works for you and the best way to do that is to experiment with different layouts.

An Index

This is a content’s page where you keep a list of the page numbers for all your key information.

Imagine you have an idea for a new business while sitting in a coffee shop and you pull out your journal and write down the idea. In six weeks, it will be time-consuming to find that idea. To overcome this, you create an index at the front of your notebook and you can add the idea you had plus the page number so you can find it quickly when you need it.

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Give yourself enough space for your index. At least two pages, four is usually a safe number to make sure you have plenty of space to write everything down.

The Monthly Calendar

At the start of each month, write out the days of the month. You can add the days as well if you wish. For example, down the left-hand side of the page, you would write out:

  • 1-M,
  • 2-T,
  • 3-W
  • 4-T
  • 5-F

At the side of each day, you can add key appointments or events so you can easily see what’s happening and what happened.

The Monthly To-Do List

The next page is for the key tasks you want to complete that month. Think of this as a master monthly task list.

The advantage of having this list is it gives you an area where you can plan out your month and decide what objectives you want to accomplish. It also means you have a page that you can refer to regularly to see how you are doing against your plan for the month.

The Daily Page

This is where you can get very creative. Just Google “bullet journal” and go to the images page and you will see some incredibly creative journal entries.

The advice I would give here is to start simple. Do not go mad. Here are the basics of what you will need on your daily page:

  • Your to-do list for the day
  • Your events for the day
  • An area for your notes and ideas

Over and above these essentials, you can add anything you like. In my journal, I keep an area to document the exercise I did for the day, how I felt and whether I pushed myself or not. I also have my two objectives for the day right at the top right so I have a constant reminder of the two things I will complete that day.

You can add things like the weather, a gratitude log, a mood tracker or even how many days before your next holiday.

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One thing I like to keep in my journal is a list of everything I did that day. I do this so I can track how productive I have been over time.

It can be easy to forget what work you did daily. Most productivity systems and tools focus on work that needs doing and then once the work has been done, it either disappears (if you use a digital system) or, is never documented.

Your Goals

Officially, this is not a bullet journal item, but for me, I like to write out my annual goals in every journal I write. Obviously, over time, you will fill up your journal and you will need to buy a new one.

I go through around three journals per year and every time I start a new journal, I write out the goals I have for the year. These are kept at the front of the journal.

I also keep space at the back of the journal for future goal ideas and I transfer these to every new journal I start.

Writing out my goals every time I start a new journal allows me to review my goals and keeps them in the front of my mind, so I can stay focused on what I have decided is important to me.

How to Use Your Journal Daily

Okay, now you have your journal set up, the question is how do you use it on a day to day basis?

At the beginning of the day, you write the date at the top of the page and underneath write out the tasks you need to complete that day. Underneath your tasks, write down your appointments and key events for the day. Leave the left-hand page blank for your notes and ideas as you go through the day.

As you go through the day and complete your tasks, you use symbols to indicate what happened:

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  • A simple “X” would show a task is complete (or you could just draw a line through the task)
  • A “>” means the task has been forwarded to another day (if you wish you can add the date you forwarded the task to)
  • A “< “ would indicate you have decided to postpone the task until next month

Tasks you did not complete that day, can be moved forward to the next day.

That’s all you need to do. However, how you check off your tasks, what information you collect and what notes you write is entirely up to you. This is the power of the bullet journal. It is your journal and you can design it and record the information you want.

Slavishly following someone else’s system will not work for you in the long-term. You want to be thinking about what you want to record and keep. Of course, that will change over time but you must make this journal yours.

The Weekly and Monthly Master Task List

Every week, you should review your master task lists to see what tasks you can complete that week. Some people like to have a weekly master task list at the start of each week, and this can be a great idea if you have a lot of tasks to complete each week.

Again, that is really up to you. The important thing is you review these lists frequently and add the tasks into your daily lists as and when you can.

The Bottom Line

Creating a bullet journal is easy and there are a lot of resources online that will give you ideas about what you want to record and how to design your journal.

A bullet journal is a wonderful tool to keep you organized and focused on what is important to you in a way you want to record it. It gives you a rest from screens. When set up correctly, your journal will give you everything you need to stay organized and become more productive. It can and does help you to become more self-aware and mindful about who you are and who you want to be.

The great thing about a bullet journal is you get the freedom to create your method and design. You get to choose the kind of notebook and pen you use and you will over time build an incredible history of your life.

More About Journaling

Featured photo credit: Devin Edwards via unsplash.com

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Carl Pullein

Dedicated to helping people to achieve their maximum potential through better time management and productivity.

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Last Updated on September 18, 2020

How to Be More Self-Assured and Get More Done During the Week

How to Be More Self-Assured and Get More Done During the Week

Time is a great leveler isn’t it? We all have the same 24 hours in a day. Even if you’re self-assured, the day may never feel quite long enough.

Why is it that some people can be so much more productive and achieve so much more in a typical day, while others struggle to achieve anything apart from feeling time crunched and overwhelmed?

Everyone I know and work with wants to make the best use of their time. They want to learn how to be more self-assured, happier, and work less—all while growing in their career.

How effectively we use our time—and how we actually work in our business—can make a huge difference to the amount we accomplish in a day or week. It can also make us more focused and more confident.

Do you want to have more thinking and creative time? Do you want to spend more time working on your business rather than working at or in your business? In this article, we’ll show you how.

Get More Done by Gaining Confidence

What if you had a strategy for making the best use of your time that brings you more joy and allows you to focus on the biggest activities and opportunities in your business? You may find the following outline below to be helpful:

1. Create an Exciting Vision

If you don’t know where you’re going, how do you know when you get there?

You want to be more productive and spend more time getting the right stuff done. Well, you need to create a compelling and exciting vision of your future.

What does this future look like? How will you feel when you get there?

Creating a new vision, especially one that is a lot bigger than where you are right now, has a way of igniting your passion. It may be something that feels hard to achieve, but every step you take towards that bigger vision will certainly build your confidence.

Create a vision board to feel more self-assured.

    Commitment to this vision, and accomplishing continual daily progress depends on your ability to look at any situation you’re faced with or currently in, feel self-assured, and see something bigger ahead.

    Also, when you know where you’re headed, you will instinctively start to see all the new opportunities and connections that will get you there.

    Make a vision map to get you started on the path to better productivity. This doesn’t have to be fully actualized, but you should know at least what direction you are heading.

    2. Build a Strategic Plan

    Once you have your future vision mapped out, the next step is to build a strategic plan to get you there.

    Your future vision may be for 3 years or 5 years, or you may choose a longer time frame. Any timeframe over 3 years may feel like a long way away.

    You may wonder how you are ever going to feel confident and motivated on this bigger future years from now when you feel as though you have so much to accomplish today.

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    The first step is to decide on some specific goals for the next 12 months. Don’t list too many or you may begin to feel overwhelmed.

    The magic number for me and my clients is usually five annual goals.

    These are big goals that will create massive change in your business and life and bridge your current situation to your bigger future; accomplishing these goals one by one will help to increase your confidence on a daily basis.

    3. Get on Goal Planning

    Get yourself a piece of blank paper and a pen and divide the paper into 4 columns: A, B, C, and D.

    Ask yourself the question: What is great in my business and life right now? Write these things down in Column A. This might be a couple of things, five things, ten things, whatever feels right to you.

    Then ask yourself: What things are happening right now that I don’t want in my future? Write these things down in Column B.

    This is your opportunity to take a step back and look at the things that are simply not working. You may list people that are bringing you down or projects that you don’t want to work on any more. Maybe you’ll include a service offering that’s going nowhere. It could be the people you’re working with, or it could be your pricing.

    Now, let’s look at your personal strengths. Write down everything that you’re great at in Column C.

    These could be things that you’re doing right now and having success with. It could also be things you know you’re awesome at but you’re not spending enough time on.

    Column D is for your biggest opportunities. Is there a new service/product you could offer your ideal customers? Is there a new innovation you could bring to market? Just take some time out and really think and list these things in Column D.

    Once you’ve analyzed everything you’ve written down, take some time to really think about what goals you want to set for your business and life in the next 12 months.

    4. Set Outcomes to Build Confidence

    You now have your goals, and you’ll feel self-assured and raring to go. They are written down and you’re committed to achieving them. You feel self-assured and motivated.

    But how do you ensure that you stay on the correct course to achieve these goals?

    Managing and juggling day-to-day projects can get in the way. Dealing with problems can get in the way. Staying on top of orders, managing cash flow, and handling day-to-day stuff can move your ship off course.

    You want to be productive and achieve your goals, but you also need to ensure the day and week runs smoothly.

    One way to ensure this happens is to set 90 Day Outcome Goals; within those Outcome Goals, put some specific process goals that need to be undertaken.

    Let’s say you want to get 10 more speaking jobs in the next 90 days, and you know that you typically convert 50% of opportunities.

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    Therefore, your process goal needs to be to have 20 conversations in the next 90 Days to deliver the 10 new pieces of work. You will then work out who you can have those conversations with.

    It’s smart to overshoot, so you will more easily hit your target. This is a clear plan to work through because with every win, your confidence will grow.

    5. Completely Commit to Your Success

    If you are not truly committed to achieving your goals, then chances are that you won’t reach them.

    Motivation can only take you so far. It is the intentional commitment[1] and emotional investment in your future success that will move you forward.

    Think back to any time that you really committed to achieving something. There must have been a reason you actually achieved what you set out to achieve. What motivated you?

    Were you fully invested? Why did it matter? Did you have to be really courageous to achieve it?

    How did it feel when you achieved it? What difference did it make?

    When have you felt truly self-assured? When you are committed to something, then you are propelled into action. Your mindset is focused, and your body follows; you want to get it done.

    And, when you do get it done, your confidence goes through the roof. You feel a level of certainty in achieving the goal you set out to accomplish.

    6. Focus on Your Strengths

    To feel self-assured and build up the confidence needed to achieve our biggest goals, we need to focus on our strengths.

    What are you best at? What are your unique skills? You want to spend as much time as you can working in the areas that you’re great at.

    Multiply your strengths. These areas are where you add the biggest value. They often bring you the biggest amount of joy, and you feel more and more confident when you are using your unique skills.

    If you think there is a specific capability you need to learn or be better at, spend more focused time in that area.

    Many of us want to do it all. We want to be good at everything. We want to offer a lot of services. But, in reality, there are some very specific things we are great at; nobody is good at everything!

    Spending more time adding value in the areas where you excel can create breakthrough results and boost confidence.

    7. Embrace the Present

    Sometimes we spend so much time thinking about the future or worrying about the past that we forget the present moment[2].

    Are you spending most of your day reacting to things, or have you taken the time to think about what your perfect day looks like?

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    We all have the opportunity to create rather than react, to decide what we do with our day. All of our future success can be created in the present moment if we just take a step back and take action.

    Sometimes, doing it now is more important than doing it perfectly. There are hidden opportunities in every moment. We need to make sure we don’t miss them if we want to feel self-assured.

    8. Calm the Whirlwind

    The day-to-day life in business and life can be hard, which leads us to feel less self-assured.

    Your mind may be full to bursting with all of the things you feel you have to do. The phrase “I don’t have time” has almost become an instant reaction by so many people when new opportunities are presented.

    There is a whirlwind happening inside our minds.

    Appointments, notifications, tasks, phone calls, errands, cash flow, staffing issues, networking, marketing all can clutter up our timeline. The sheer volume of things we feel we should do creates procrastination, stopping us from pursuing the projects and people that matter.

    Many of us feel we have to do everything within our business.

    Rather than simplifying things and doing less, we do more. We work longer, which creates a lack of energy and focus. Because of this, we lose clarity on our biggest opportunities. If you feel this way, take some well-deserved time off.

    Look at where you’re spending your time. How much of your time is being spent moving your ideas forward?

    In the next 90 days, if you could delegate or outsource more daily tasks and spend more time focusing on where you add the biggest value, what difference would it make?

    Calm the whirlwind by slowing down and doing less.

    Focus on areas that you add the biggest amount of value. By doing this, your energy levels will increase, your confidence will grow and you will have more success.

    9. Take More Time off

    This may seem counterintuitive, but taking more time off to recharge and refocus can pay huge dividends.

    If you are constantly fighting fires and caught up in the myriad of different activities that you have to do each day, then how can you move your business forward?

    You may be being pulled in difference directions without any focused time on your biggest projects. If that’s the case, then it’s almost impossible to gain any real momentum in moving your business forward and hitting your goals.

    The best way to get off that treadmill is to take more creative time out of the business.

    Could you realistically take one day off per month to work on your business? If you could, what would you do with this time?

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    Just imagine no distractions, only focused time on the strategic development and growth of your business.

    Every day off per month could have a different focus: New product innovation; Thinking about your biggest clients; Improving operations.

    Add to this a quarterly review to check in with your goals progress, and this could have a dramatic effect on where you spend your valuable time.

    10. Celebrate Wins

    Sometimes you just want to get through the day, right?

    You have so much to do. There are so many things on your task list that you just complete what you can and then start another day. But what would happen if, at the end of each day, you took some time out to look at what you’ve accomplished?

    Celebrating success keeps you motivated and helps you become more self-assured. It is not just another day. It’s a day that included things that should be celebrated.

    If you’re struggling to feel motivated, try celebrating a couple of wins each day.

    Celebrating success combined with the gratitude you have for achieving those wins will boost your confidence and inspire you for the next day.

    11. Give Yourself More Space

    When was the last time you gave yourself time to think?

    Within the hustle and bustle, it can be difficult to give yourself a little bit of space and time to just think[3].

    Imagine giving yourself just an hour a day to just let your mind wander or think about a specific thing.

    If you think about it, we can all free up an hour a day for something without really losing any efficiency or really impacting our business.

    In fact, that hour could be transformational for your business and life.

    A new idea for a product could form, or an idea for adding value to your existing clients could materialize. Perhaps you could do a check in to your ideal future and your goals. You could decide that you want to take your business in a new direction.

    Try this: Just sit alone for an hour with a notebook and let it be your creative thinking time. See what happens.

    Final Thoughts

    Ultimately, being self-assured happens when you have a clear direction.

    This, coupled with having clear goals and working in your unique skill-set, gives you the biggest opportunity to be more productive and get more of the right things done.

    The old mantra that “less is more” is right on the money. By giving yourself more time to work on your goals, you will inevitably increase your confidence; at this point, your ideal future can be anything you want it to be.

    More on How to Be Self-Assured

    Featured photo credit: Nathan Dumlao via unsplash.com

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