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Last Updated on December 15, 2020

How to Memorize a Speech the Smart Way

How to Memorize a Speech the Smart Way

Did you know that 75% of the population suffers from glossophobia? That scary sounding word is one of the most common phobia’s in the world, fear of public speaking.

I’ll bet even as you are reading this, you are getting nervous thinking about giving a speech.

I have got good news for you. In this article, I will share with you a step by step method on how to memorize a speech the smart way. Once you have this method down, your confidence in yourself to deliver a successful speech will increase substantially. Read on to feel well prepared the next time you have to memorize and deliver a speech.

Common Mistakes of Memorizing a Speech

Before we get to the actual process of how to memorize a speech the smart way, let’s look at the two most common mistakes many of us tend to make while preparing for a speech.

Complete Memorization

In an attempt to ensure they remember every detail, many people aim to completely memorize their speech. They practice it over and over until they have every single word burned into their brain.

In many ways, this is understandable because most of us are naturally frightened of having to give a speech. When the time comes, we want to be completely and totally prepared and not make any mistakes.

While this makes a lot of sense, it also comes with its own negative side. The downside to having your speech memorized word for word is that you sound like a robot when delivering the speech. You become so focused on remembering every single part that you lose the ability to inflect your speech to varying degrees, and free form the talk a bit when the situation warrants.

Lack of Preparation

The other side of the coin to complete memorization is people who don’t prepare enough. Because they don’t want to come off sounding like a robot, they decide they will mostly “wing it”.

Sometimes they will write a few main points down on a piece of paper to remind themselves. They figure once they get going, the details will somehow fill themselves in under the big talking points while they are doing the talking.

The problem is that unless this is a topic you know inside and out and have spoken on it many times, you’ll wind up missing key points. It’s almost a given that as soon as you are done with your speech, you’ll remember many things you should have brought up while talking.

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There’s a good balance to be had between over and under preparing. Let’s now look at how to memorize a speech the smart way.

How to Memorize a Speech (Step-by-Step Guide)

1. Write Out Your Speech

The first step in the process is to simply write out your speech.

Many people like to write out the entire speech. Other people are more inclined to write their speech outline style. Whichever way your brain works best is the way you should write your speech.

Personally, I like to break things down into the primary points I want to make, and then back up each major point with several details. Because my mind works this way, I tend to write out speeches, and articles for that matter, by doing an outline.

Once I have the outline completed, I will then fill in several bullet points to back up each big topic.

For instance, if I was going to give a speech on how to get in better shape my outline would look something like this:

Benefits of being in shape

  • Point #1
  • Point #2
  • Point #3

Exercise

  • Point #1
  • Point #2
  • Point #3

Diet

  • Point #1
  • Point #2
  • Point #3

Rest and hydration

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  • Point #1
  • Point #2
  • Point #3

ConclusionNo need for points here, just a few sentences wrapping things up.

As you might imagine, this step typically is the hardest because it’s not only the first step but it also involves the initial creation of the speech.

2. Rehearse Your Speech

Now that you’ve written your speech, or outline, it’s time to start saying it out loud. It’s completely fine to simply read what you’ve written line by line at this point. What you are working on doing is getting the outline and getting a feel for the speech.

If you’ve written the entire speech out, you’ll be editing it while you are rehearsing it. Many times as we say things out loud, we realize that what we wrote needs to be changed and altered. This is how we work towards having a well rounded and smooth speech. Feel free to change things as needed while you are rehearsing your speech.

If you are like me and you’ve written the outline, this is where some of the supporting bullet points will begin to come out. Normally, I will have written several bullet points under each main topic. But as I say it out loud, I will begin to fill in more and more details. I might scratch certain bullet points and add others. I might think of something new at this stage while I am listening to myself and want to add it.

The key to remember here is that you laying the foundation for your awesome speech. At this point, it’s a work in progress, you are getting the key pieces in place.

3. Memorize the Bigger Parts

As you are rehearsing your speech, you want to focus on memorizing the bigger parts, or the main points.

Going back to my example of how to get in better shape, I’d want to ensure I have memorized my primary points. These include the benefits of being in shape, exercise, diet, rest and hydration, and the conclusion. These are the main points I want to make and I will then fill in further details. I’ve got to ensure I know these very well first and foremost.

By practicing your major points, you are building the framework for your speech. After you have this solid outline in place, you’ll continue by adding in the details to round things out.

4. Fill In the Details

Now that you have the big chunks memorized, it’s time to work on memorizing the details. These detail points will provide support and context for your major points. You can work on this all at once or break it down to the details that support each major point.

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For example, the details I might have under the “exercise” big point might include such things as cardio, weights, how many times a week to exercise, how long to actually exercise, and several examples of actual exercises. In this example, I have 5 detail points to memorize to support my major point of “exercise”.

It’s a good idea to test yourself regularly as you are rehearsing your speech. Ask yourself:

What are the 5 detail points I want to talk about that support my 3rd main point?

You need to be able to fire those off quickly. Until you can do this, you won’t be able to associate each of the details with the main point.

You have to be able to have them grouped together in your mind so that it comes out naturally in your speech. So that when you think of main point #2, you automatically think of the 4 supporting details associated with it.

Keep working at this stage until you can run through your speech completely several times and remember all of your big points and the supporting details.

Once you can do that with relative ease, it will be time for the final step, working on your delivery.

5. Work on Your Delivery

You’ve got the bulk of the work done now. You’ve written your speech and rehearsed enough times to have not only your main points memorized but also your supporting details. In short, you should have your speech almost done.

There’s one more step in how to memorize a speech the smart way. The final component is to work on how you deliver your speech.

For the most part, you can go give your speech now. After all, you have it memorized. If you want to ensure you do it right, you’ll want to hone how you are delivering your speech.

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You work on your delivery by rehearsing and running through it a number of times and making tweaks along the way. These tweaks or changes may be are’s where you’d want to pause for effect.

If you’ve found you have used one word 5 times in one paragraph, you might want to swap it out for a similar word a few times to keep it fresh.

Sometimes while working on this part, I’ve thought of a great story that’s happened to me that I can incorporate to make my point even better.

When you work on your delivery, you are basically giving your speech a personality as well.

The Bottom Line

And there you have it, a step by step approach on how to memorize a speech the smart way.

The next time you are asked to give a speech don’t let glossophobia rear its familiar head. Instead, remember this easy to use guide to help craft a powerful speech.

Using the method shown here will help you deliver your next speech with increased confidence.

More Tips about Public Speaking

Featured photo credit: Anna Sullivan via unsplash.com

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Mat Apodaca

On a mission to share about how communication in the workplace and personal relationships plays a large role in your happiness

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Published on April 14, 2021

8 Surefire Problem-Solving Strategies That Always Work

8 Surefire Problem-Solving Strategies That Always Work

Whether you’re dealing with a creative block on a personal project or you’re facing challenges in the workplace, finding sustainable solutions to problems is an integral part of personal and professional growth. As the British-Australian philosopher Karl Popper once said, “all life is problem-solving.”

As important as problem-solving is to success, not all approaches are created equal. The best problem-solving strategies ensure both efficiency (finding a solution as quickly as possible, with the minimum number of barriers) and effectiveness (finding a solution that actually solves the problem long-term).

To accomplish both, you may need to try out some new ways of seeing and handling challenges. Here are 8 surefire problem-solving strategies that work, no matter what you’re struggling with.

1. Break It Down Into Smaller Pieces

Staring down a big problem can feel overwhelming, especially when the stakes are high. That sense of overwhelm doesn’t just cause you to feel on edge, but it also compromises your ability to work effectively. Studies show when the stress response is active, the part of the brain required for problem-solving tasks essentially shuts down.[1]

To ease that stress and enlist the much-needed logical part of your brain, try breaking the problem down into smaller, individual issues you feel more confident tackling. For example, if you’ve missed your revenue goal two quarters in a row, try to resist framing the problem as “we’re losing money.”

Instead, identify the individual problems contributing to the larger one—for example, marketing, supply chain, or communication issues that may be at play. Then, work—slowly but surely—to overcome barriers in each area, ideally, in order of importance. Not only will you feel less stressed in the process (which leads to smarter decision-making), but you’ll also feel more motivated to press on as you gain a sense of accomplishment, one step at a time.[2]

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2. Ask Someone Else for Input

I remember it clearly: I was sitting in my office, staring at the computer screen, trying to figure out where I went wrong in a line of code. Two hours in, and I wasn’t any closer to figuring out where I’d messed up (and, more importantly, how to fix it). Then, a colleague I’d planned to have lunch with came in. Almost instantaneously, she looked over my shoulder and saw the issue. I had to laugh—she hadn’t even been working on this project with me, but her fresh set of eyes solved my problem.

One of the most effective ways to reach a solution, faster? Don’t rely only on your own mind for an “aha” moment. Involving people who see the world differently than you—ideally, someone with a different skillset or from a different department—to chime in will help you more easily and quickly find the right approach.

3. Understand the Root Cause

Albert Einstein famously said, “If I were given one hour to save the planet, I would spend 59 minutes defining the problem and one minute resolving it.”

It sounds like common sense, but it bears repeating—you can’t solve a problem unless you know what the issue actually is. Before you start mapping out potential solutions, ask yourself, “why did this problem occur in the first place?”

For example, imagine one department in your business is consistently not meeting its goals. That’s certainly a problem, but it may not be the problem. When you dig a little deeper, you might find a need for better communication or more training.

Ensuring you have a deep and accurate understanding of what’s causing the problem will save you time working toward a solution and prevent you from having to backtrack to find a better one.[3]

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4. Define Success

One of the most important things I’ve learned as an entrepreneur: start with a clear vision of success. Before I launched my business, I envisioned what people’s lives would be like if my product succeeded. I try to follow the same approach when I’m tackling challenges.

Begin the problem-solving process with a clear understanding of what “success” would look like when the problem is solved. How will your company and team function if this problem isn’t an issue anymore?

Once you see how you want things to be, you can work backward to find practical ways to achieve that vision. For example, if you’re consistently frustrated by low morale among your employees, imagine what a motivated, positive team would look like in everyday operations. What do you want to achieve, and how would it change the course of your business?

By picturing your ideal situation, you can more easily pinpoint the steps you need to take to make it happen—in this case, perhaps implementing team-building events, more paid vacation, and incentives for reaching goals.

5. Try Silent Brainstorming

Enlisting other people’s perspectives can be a good way to find the answer you’re looking for. But if you’re attempting to tackle a problem with others, keep in mind the dynamic of the group.

Think back to your last Zoom or in-person meeting. Whose ideas do you end up hearing or applying most often? If I kept a running tab, I’d guess my most outgoing, assertive team members “win” these brainstorming sessions most often—simply because they’re not afraid to speak up.

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If you’re hitting a wall in problem-solving, you’ll need to find a way to hear everyone’s voice. One way to do that is a silent brainstorming session. Invite team members to spend a designated amount of time coming up with solutions for the same problem. Then, have them share their approaches and ideas in front of the group, or individually with you.

When everybody has a chance to contribute equally—without the distraction of a lively discussion—you’ll be more likely to develop an effective problem-solving strategy and find the answer you’ve been looking for.

6. Imagine Someone Else’s Perspective

Can’t get a group together but feeling like you need someone else’s brain to solve the problem you’re struggling with? One of my favorite problem-solving strategies is to use someone else’s perspective to see all sides of a problem and potential solutions.

As you brainstorm, imagine you’re sitting at a table with different personality types and thinkers—for example, a critic, an optimist, an artist, and a data analyst. You can think of real people you know and imagine how they’d respond to the problem, or you can simply imagine people who think differently than you.

The idea is that by using your own creativity to adopt different perspectives on the same issue, you can more quickly reach an effective solution.

7. Decide What Won’t Work

Process of elimination can be a helpful tool when you’re trying to figure out how to overcome a challenge—mostly so you don’t waste time “reinventing the wheel.”

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Next time you come up against a problem at work, ask yourself (or someone else) if you or anyone else in the organization have encountered similar issues in the past. If so, what are the solutions people tried, and more importantly, did they work? If not, cross it off the list and keep brainstorming.

If the past solutions proved to be effective, then ask yourself one more question: “Do I have the resources to apply this solution in my current situation?” If the answer is “yes,” then you have a resource at hand—and you just saved yourself some time.[4]

8. Take Breaks

It might sound counterproductive to step away from a problem you’re trying to solve, but doing so can actually save you time and help you develop an even better solution.

Sometimes called the “wanderer technique,” taking breaks has long been shown in research to boost creativity and attention span.

When you’re focused on (and stressed about) a problem, your brain can grow fatigued, which prevents you from finding innovative ways to deal with the issue. On the other hand, when you step away and think about or do something else, your brain can wander. Given some stress-free time with your unconscious mind, you can make connections you wouldn’t have if you were staring at a screen or notebook.[5]

Final Thoughts

As common as it is to encounter challenges at work and in life, it can be frustrating to spend time finding solutions, especially if you’re not sure if the solutions will be effective. By approaching your problem-solving with a bit of strategy and intention, you can both save time and find better solutions. It’s a win-win!

Just follow these 8 surefire problem-solving strategies and you’ll have higher chances of overcoming obstacles in your journey to success.

More Problem-Solving Strategies for Overcoming Challenges

Featured photo credit: Annie Spratt via unsplash.com

Reference

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