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How to Make Changes in Life by Changing Your Habits

How to Make Changes in Life by Changing Your Habits

You wanted to make changes and you wondered how to make changes in life successfully. This summer was when you were finally going to get fit, eat more healthily and lose those extra pounds. However, that new gym membership has seen your four weekly visits reduce to a single one due to changing work demands.

In fact, you have not returned since you fell ill last week. Weekly viewing that subscription payment on your bank statement has become that fine thread of hope to convince yourself are still doing something…or are at least connected to something that can bring you positive change.

You need to just do it.

But you don’t.

Those little three words are damning. Your parents’ judging voices speak loudly in your head of having no discipline yet again, and your shoulders shrink under the weight of regret, guilt and loss of confidence. In your weaker emotional state, you convince yourself you are no worse off as you are back where you started.

Sound familiar?

Coming up with ideas and ways to change your life is easy. Making those changes become habits is harder. However, when you understand how we form habits in the first place, you can become a master of applying a quick process for yourself to redesign and change whatever area of life you want.

How do we develop habits?

Habits give us something. They make us feel better in some way – physically, mentally and/or emotionally – otherwise, we wouldn’t do them.

Our brain subconsciously learns that particular behavior is one to keep. We are usually unconscious of the habits we develop but when we dig deep to see why we developed them in the first place we unleash a whole universe of possibilities!

Firstly, we create and keep long-term habits in one of three ways:

  • Having an enlightening epiphany
  • Changing our environment
  • Making small adjustments and changes over time

Having an epiphany is usually a rare event and something we aren’t in control of. Changing our environment is also something which can be done, but takes time. Making gradual changes is the simplest and most effective way to make big changes in your life!

Your habits play out in a three-step sequence:

The trigger

The trigger might be the mid-afternoon yawn signaling you need an energetic pick-me-up. Notice the trigger of yawning is not something you consciously control?

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For us, that is great news because it means triggers aren’t dependent on your mood state or motivation level.

If you want to change certain habits to change the course of your life, you can use the smallest triggers – occurrences which happen daily, all the time – to catalyze the changes you want.

The routine behavior

With the yawn, the thought of your favorite caffeine fix automatically comes to mind. You reach for loose change in your purse or wallet and tell your co-workers you are going out to get a coffee.

Now you’ve developed awareness of this automatic behavior you’re in a greater position of power to choose whether you want to modify it to something better.

The reward

Leaving the office brings the logical rewards (reinforcement) are feeling the sun on your face and feeling more relaxed in your body because your legs have had a chance to stretch.

These common-sense rewards pale in comparison with the entertaining jokes you have with the quirky, perky coffee cart owner as they prepare your latte. Something about their smile and spirit always lifts yours.

Knowing this sequence to all your habits, you can strategically manipulate these steps to steer your life’s ship toward Paradise Island.

How to build habits and make lasting changes

Here are seven steps to do make changes in life:

1. Clarify and decide on the positive life changes you want and extensively explore the benefits.

Simple goal-setting is extremely helpful in deciding what changes you truly want to experience.

Think deeply. Decide on the changes you want first then prioritize them.

If there aren’t emotional reasons why you want certain changes in the first place, trying to sustain the habit will be harder.

Your brain always operates in ways to keep you safe, relaxed and happy. Use this knowledge to your advantage.

Expect to experience some discomfort in doing something different to your habitual routine. That’s normal. So are those rotten excuses and reasons that immediately come to mind to keep you stagnant.

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Acknowledge these but don’t resist them. Honor their voice and in addition, purposefully and extensively explore the benefits you will experience. Identify the immediate and secondary (delayed) benefits and write them all down.

An example of a new habit might be getting up earlier and meditating. We might draw to mind the benefits to be:

  • My mind feels clearer. (immediate benefit)
  • I feel a sense of calm. (immediate benefit)
  • The rest of my day becomes easier to manage. (secondary benefit)
  • The pain in my shoulders melts away. (immediate benefit)
  • Ideas and answers come to me freely. (immediate and secondary benefit)
  • My mind works sharper and faster; when I slow down I actually can speed up. (secondary benefit)
  • I see possibilities I can’t usually see under stress. (secondary benefit)

The more instantaneous benefits you can identify, the easier changing your habit/s will be, because your brain will love them!

2. Make sure the goals and changes you choose are yours.

It is possible to pick the wrong habits to change. Learning that others have found a great eating plan that worked extremely well for them does not mean you should do it too. Trying to lose a few pounds because your partner says you should also raise alarm bells.

Resist being compelled to follow the masses and motives of other peoples’ agenda and spend time getting clear on what changes you want to experience in your life.

Research has shown time and time again that when you develop your own goals, you’re much more likely to follow through on achieving them.

It’s your life so take the reins and choose your own adventure.

3. Identify behaviors that will give you the change you want, then choose ONE.

Choose wisely. There are many ways to exercise and achieve weight loss, a multitude of frameworks to help you prioritize your time better and become better with managing money. The key is to choose something that positively resonates with you that has a strong element of fun.

If you choose something you associate more with punishment and delayed gratification, sticking to your new habit is going to be harder and unlikely.

Choose one habit change and become good at mastering it. Continue with mastering it to the point of it becoming second nature and it feels wrong to not do it.

Your initial job is to become a master of the change process. When you do that, the result will speak for itself.

4. Change your life through making minor habit adjustments, not by punishment or denial.

Going cold turkey will shock your system and before long, you will have resumed the old habit.

If you look to make big changes, when you fall, you fall further emotionally and mentally.

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Denying yourself pleasure is already attaching a negative perspective to the new habit you are trying to create; you have sacrificed the guilty pleasure habit for the sake of a new habit.

B.J. Fogg, researcher and psychologist at Stanford University, recommends training your brain to succeed at achieving minor adjustments.[1] Pair your desirable habit with an existing trigger.

Don’t look at changing a habit altogether. Gradually reframe it in gradual steps.

Using the previous meditation example, let’s say you desire increasing morning meditation to help calm your anxiety. If your morning routine is already hectic, see if you can pair it with another behavior you do already:

  • As I shower (trigger), I stand still for twenty seconds with my eyes closed and let whatever thoughts come into my head, come;
  • I close my eyes as I gently brush my teeth (trigger) paying attention to spending 30 seconds in each quadrant of my mouth;
  • When I wake (trigger), I sit up in bed, close my eyes and deepen and slow my breathing for ten cycles

Doing one of the above is much easier and faster than putting on a candle, getting into a lotus sitting position, turning on the calming music and trying to meditate for 10 minutes.

Your brain will always struggle to adapt big, unfamiliar changes even if we know they’re good for us. Work one minor change into your already existing triggers, slightly modify your routine and make that your focus for a week.

5. Choose something that is easy to start.

Prioritizing what changes and new habits you want to make is not as easy as you think.

Do you start with exercise or focus on replacing your afternoon coffee and biscuit with? Do you do both? Do you work on getting better at leaving your work on time instead of staying behind an extra ½ hour every day?

We get pulled here and there by changing work demands, our children getting sick, the vicarious stress of friends or extended family going through challenging times.

Start small and choose to start with something that you have full control over despite the curve balls life may throw at you.

Using the morning meditation example again, it’s nonsensical to think you’ll have uninterrupted time in the mornings if you have young children to get ready for school. Your morning tea break might be a better time to grab 2-3 minutes of uninterrupted time. If your workplace allows it, play a calming non-lyrical tune on your workstation and put your headphones in for 2 minutes.

Changing your life can be easy, taking one small step at a time.

6. Strengthen and stabilize your new habit by increasing your attention to it.

Make your new habit easier to stick to by increasing your focus and attention to it.

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Talk about it. Talk about it with friends, family and work colleagues. Talk about it with your neighbors.

Write about it. Read about it and actively seek people who have been successful in changing this habit. Create a community you can plug into which supports the change you are looking to try and create.

When you fall off the bandwagon, acknowledge and accept this. If you keep falling off the bandwagon, review your triggers and modified routines. It might help to adjust them.

Maybe you need to create some variety. It might be highly possible your initial existing/new behavior-pairing no longer gives you the satisfied feeling you initially felt. It’s probably time to mix things up a bit.

If you want to increase your exercise – for example, gentle walking as a start – you might start with walking up the three flights of steps to the third floor, then take the elevator to the fifth where your work area is.

Extra motivation might kick in to walk the full five flights particularly if you want to avoid morning conversation with that energy-draining work colleague at all costs!

Eventually, you become bored again.

You might then look at walking outside for 10 minutes when the alarm you set yourself for lunch at 1:00 pm, tingles its pleasant ringtone. You will feel the air on your face, see the sky, and see different people.

When you come back in after lunch, you feel more energized whilst your colleagues are falling victim to the post-prandial dip from eating lunch at their desks.

Get good at creating little, interesting modifications. The magic of great life changes comes from tiny habit changes.

7. Reward yourself every time you implement your new behavior

Celebrate all wins! Regardless of how minor it might seem, anchoring a positive experience will help burn that pleasurable memory into your brain that your new habit is one you want to keep doing.

Wallow in that celebratory feeling to help your new habit stick. Swim in it like staying in the bath water too long until your finger pads turn into prunes. Tell your brain, this is something good!

As you are carrying out your new habit, pay attention to how you feel better about yourself as you are doing it. Increase dedicated, purposeful recollections of this.

Over time, your brain will direct you to keep this habit, you will feel better for it and one day you will wake up with your life looking radically different. And when you look back, it won’t have been as hard as you thought.

More Resources About Making Changes in Life

Featured photo credit: GREG KANTRA via unsplash.com

Reference

[1] B.J. Fogg: Tiny Habits

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Malachi Thompson

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

    More Productivity Tips

    Featured photo credit: William Iven via unsplash.com

    Reference

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