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Last Updated on January 30, 2018

One Question to Know If You Can Predict Your Future

One Question to Know If You Can Predict Your Future

The Boston “Big Dig” project — a central artery and tunnel through the city — is one of the biggest engineering fails of modern times.[1] While it did get completed, it took way longer than expected. It was eight years behind schedule when finished, and the cost got way out of control. It was supposed to be $2.6 billion and became $24 billion counting interest on the debt. Concrete was mixed wrong. A ceiling collapsed and killed a car passenger. The entire process was a mess.

    But how did this happen? How did a series of capable adults and city officials so drastically miss on the time and budget for a large project? And what can we learn from it?

    We are bad estimators

    We often want to assume projects and new initiatives will go according to a best-case scenario, i.e. no delays, no interruptions, etc. That’s usually not the case. Other priorities arise. Distractions happen.

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    You should be positive about the projects you undertake, yes. But you also need to prepare for the worst — and since most of us aren’t great predictors of the future, we definitely need those plans. Think of a basic, daily example: the supermarket. Oftentimes you’ll tell yourself “20-30 minutes for essentials.” Then you end up there 1 hour. We’re not good at estimating time, in general.

    When we were considering a new feature on Lifehack’s website, we initially thought we could finish it in two weeks. That didn’t seem like very long. But the concept of “two weeks” doesn’t help identify the time for each section of the project.

    So we asked ourselves a critical question: Can I break this down into smaller chunks?

    We decided to break down the work like this:

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    • 1.5 hours for research
    • 3 hours for building the tools foundation
    • 1 hour for testing
    • 1 hour for amendments etc.

      When we broke it down, it seemed like 2.5 weeks was a more reasonable time estimate.

      If you break a big project into smaller items, it’s easier to estimate. What if you thought of a 15-week project as 15 one-week projects? Wouldn’t that make the planning more successful?

      Further breaking it down

      Break big chunks into small, manageable tasks, then work through those one step at a time. Repeat the question: can I break this down still?

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        Whenever you break something down, think about going even further down — a 15-week project can get down to a 20-hour chunk, but that 20-hour chunk can become a series of 2-hour chunks too.

        The goal here is to make things easier for yourself — and make the estimation of time more realistic.

        Some projects, like The Big Dig, are huge in nature. That is true. But even The Big Dig could have been broken down into manageable chunks and probably come in closer to time and budget expectations.

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        In your personal life, you can definitely execute this strategy. Just make the big, overwhelming projects into small, manageable pieces. Work through those. Eventually the whole big project will be done!

        Featured photo credit: pixabay via pixabay.com

        Reference

        More by this author

        Leon Ho

        Founder & CEO of Lifehack

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        Last Updated on September 20, 2018

        8 Ways to Train Your Brain to Learn Faster and Remember More

        8 Ways to Train Your Brain to Learn Faster and Remember More

        You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

        Well, here is how to train one of the most important parts of your body: your brain.

        When you train your brain, you will:

        • Avoid embarrassing situations. You remember his face, but what was his name?
        • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
        • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

        So how to train your brain and improve your cognitive skills?

        1. Work your memory

        Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

        When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

        If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

        The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

        Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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        Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

        What is the simplest way to help yourself remember what you see? Repetition.

        For example, say you just met someone new:

        “Hi, my name is George”

        Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

        Got it? Good.

        2. Do something different repeatedly

        By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

        Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

        It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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        And guess what? With enough repetition you made that happen!

        But how does this apply to your life right now?

        Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

        Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

        Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

        So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

        You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

        That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

        3. Learn something new

        It might sound obvious, but the more you use your brain, the better its going to perform for you.

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        For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

        Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

        You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

        4. Follow a brain training program

        The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

        5. Work your body

        You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

        Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

        Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

        Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

        6. Spend time with your loved ones

        If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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        If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

        I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

        7. Avoid crossword puzzles

        Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

        Are they fun? Yes. Do they sharpen your brain? Not really.

        Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

        8. Eat right – and make sure dark chocolate is included

        Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

        When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

        So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

        The bottom line

        Now that you know how to train your brain, it’s actually time to start doing.

        Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

        Featured photo credit: Unsplash via unsplash.com

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