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Find Your Optimal International Meeting Time Using “Time and Dates”

Find Your Optimal International Meeting Time Using “Time and Dates”

Our world is more interconnected now than in any period in history. This article, can be read by anyone in the world at the same time (assuming they are connected to the internet). I have friends on the other side of the planet who I can message, and the messages can be received instantly.  People in business meeting can communicate with partners w ho are thousands of miles away. When things work well, they can be great. Borders and huge distances become meaningless, and communication is easy.

Time is the ultimate invisible border

However, this is not always the case. Though we can get in touch with people instantly, it is another thing entirely for them to be there.  This is simply due to time zones. What might be mid afternoon for me, can be very early in the morning, or late at night for others.

I have a friend who recently had a Skype job interview with people in a different country, to do it, he had to stay up until 1am.
Often we don’t consider the affects of time zones, so organizing a meeting at time best for everyone can be extremely difficult.

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What we need is a system to organize meetings that is designed around time zones. Something that helps you work out a timoe that suits everyone, no matter where they are in the world.
I used to do this manually with a calculator and pen, but this proved to be complicated and hugely ineffective.
Then I learned a smarter way, I learned to use the site Time and Date and it’s fantastic meeting planner tool.

With the help from the meeting planner, you don’t have to worry about finding the best meeting time

The tool works by helping you find the perfect time to communicate between two or more locations and timezones. For example: Lets say I am in New York and want to have skype meeting with someone in London.
All I need to do is select the cities (or any others I want), the timezones are pre-loaded according to the destination.
Check out the picture below for more info.

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    The tool will help you pairing up the meeting time 

    After I’ve chosen the cities/time zones, all I need to do is click “show timetable” and this will immediately take me to a list of different times, showing both my time in New York, and their related times in London.
    What’s even better, is that it color codes each hour according to usual sleeping hours, traditional working hours, and day time weekend hours. This helps me choose the ideal time.

      For example: Look at the photo above. I want to have the meeting on Sunday. The person I want to speak to is free in the morning
      or early afternoon. However from 9am to 11am their time is too early for me as I’m four hours behind.
      However with this tool, I can look at the time zones, and see immediately that 8am is 12pm their time, and this suits us both.

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      Without this tool, finding the perfect time for us both would have been needlessly complicated.

      Bonus Feature: Announce Your Event Time Worldwide

      The timezone planner isn’t the only useful feature of the site. Far from it.  I’m a big fan of their “Event time announcer ” feature.  This is perfect if you are planning to release something or host an event on a specific time, and want to show the world what time it will be according to their local time whatever their time zone.

      Setting this up is remarkably easy.  All you need to do is fill in the correct details as seen below.

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        Once you’ve filled it all in correctly, all you need to do is click on the button “Show Result” and the site will immediately get to work, doing all the hard stuff for you.

          Once it has loaded, you’ll get a list like the one above saying the local times of your event all around the world.
          What I like about this is the sheer ease of use. Using conventional methods, or even other websites, setting up a similar table would be difficult. With this, it is done in less than a minute.

          So, thanks to this website, any potential difficulties arising from time differences can be easily resolved. It doesn’t have to be for business either, I used this site once for working out my plans for a vacation.
          It’s the ultimate planning tool.

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

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          Last Updated on March 21, 2019

          11 Important Things to Remember When Changing Habits

          11 Important Things to Remember When Changing Habits

          Most gurus talk about habits in a way that doesn’t help you:

          You need to push yourself more. You can’t be lazy. You need to wake up at 5 am. You need more motivation. You can never fail…blah blah “insert more gibberish here.”

          But let me share with you the unconventional truths I found out:

          To build and change habits, you don’t need motivation or wake up at 5 am. Heck, you can fail multiple times, be lazy, have no motivation and still pull it off with ease.

          It’s quite simple and easy to do, especially with the following list I’m going to show to you. But remember, Jim Rohn used to say,

          “What is simple and easy to do is also simple and easy not to do.”

          The important things to remember when changing your habits are both simple and easy, just don’t think that they don’t make any difference because they do.

          In fact, they are the only things that make a difference.

          Let’s see what those small things are, shall we?

          1. Start Small

          The biggest mistake I see people doing with habits is by going big. You don’t go big…ever. You start small with your habits.

          Want to grow a book reading habit? Don’t start reading a book a day. Start with 10 pages a day.

          Want to become a writer? Don’t start writing 10,000 words a day. Start with 300 words.

          Want to lose weight? Don’t stop eating ice cream. Eat one less ball of it.

          Whatever it is, you need to start small. Starting big always leads to failure. It has to, because it’s not sustainable.

          Start small. How small? The amount needs to be in your comfort zone. So if you think that reading 20 pages of a book is a bit too much, start with 10 or 5.

          It needs to appear easy and be easy to do.

          Do less today to do more in a year.

          2. Stay Small

          There is a notion of Kaizen which means continuous improvement. They use this notion in habits where they tell you to start with reading 1 page of a book a day and then gradually increase the amount you do over time.

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          But the problem with this approach is the end line — where the “improvement” stops.

          If I go from reading 1 page of a book a day and gradually reach 75 and 100, when do I stop? When I reach 1 book a day? That is just absurd.

          When you start a habit, stay at it in the intensity you have decided. Don’t push yourself for more.

          I started reading 20 pages of a book a day. It’s been more than 2 years now and I’ve read 101 books in that period. There is no way I will increase the number in the future.

          Why?

          Because reading 40 to 50 books a year is enough.

          The same thing applies to every other habit out there.

          Pick a (small) number and stay at it.

          3. Bad Days Are 100 Percent Occurrence

          No matter how great you are, you will have bad days where you won’t do your habit. Period.

          There is no way of going around this. So it’s better to prepare yourself for when that happens instead of thinking that it won’t ever happen.

          What I do when I miss a day of my habit(s) is that I try to bounce back the next day while trying to do habits for both of those days.

          Example for that is if I read 20 pages of a book a day and I miss a day, the next day I will have to read 40 pages of a book. If I miss writing 500 words, the next day I need to write 1000.

          This is a really important point we will discuss later on rewards and punishments.

          This is how I prepare for the bad days when I skip my habit(s) and it’s a model you should take as well.

          4. Those Who Track It, Hack It

          When you track an activity, you can objectively tell what you did in the past days, weeks, months, and years. If you don’t track, you will for sure forget everything you did.

          There are many different ways you can track your activities today, from Habitica to a simple Excel sheet that I use, to even a Whatsapp Tracker.

          Peter Drucker said,

          “What you track is what you do.”

          So track it to do it — it really helps.

          But tracking is accompanied by one more easy activity — measuring.

          5. Measure Once, Do Twice

          Peter Drucker also said,

          “What you measure is what you improve.”

          So alongside my tracker, I have numbers with which I measure doses of daily activities:

          For reading, it’s 20 pages.
          For writing, it’s 500 words.
          For the gym, it’s 1 (I went) or 0 (didn’t go).
          For budgeting, it’s writing down the incomes and expenses.

          Tracking and measuring go hand in hand, they take less than 20 seconds a day but they create so much momentum that it’s unbelievable.

          6. All Days Make a Difference

          Will one day in the gym make you fit? It won’t.

          Will two? They won’t.

          Will three? They won’t.

          Which means that a single gym session won’t make you fit. But after 100 gym sessions, you will look and feel fit.

          What happened? Which one made you fit?

          The answer to this (Sorites paradox)[1] is that no single gym session made you fit, they all did.

          No single day makes a difference, but when combined, they all do. So trust the process and keep on going (small).

          7. They Are Never Fully Automated

          Gurus tell you that habits become automatic. And yes, some of them do, like showering a certain way of brushing your teeth.

          But some habits don’t become automatic, they become a lifestyle.

          What I mean by that is that you won’t automatically “wake up” in the gym and wonder how you got there.

          It will just become a part of your lifestyle.

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          The difference is that you do the first one automatically, without conscious thought, while the other is a part of how you live your life.

          It’s not automatic, but it’s a decision you don’t ponder on or think about — you simply do it.

          It will become easy at a certain point, but they will never become fully automated.

          8. What Got You Here Won’t Get You There

          Marshall Goldsmith has a great book with the same title to it. The phrase means that sometimes, you will need to ditch certain habits to make room for other ones which will bring you to the next step.

          Don’t be afraid to evolve your habits when you sense that they don’t bring you where you want to go.

          When I started reading, it was about reading business and tactic books. But two years into it, I switched to philosophy books which don’t teach me anything “applicable,” but instead teach me how to think.

          The most important ability of the 21st century is the ability to learn, unlearn, and relearn. The strongest tree is the willow tree – not because it has the strongest root or biggest trunk, but because it is flexible enough to endure and sustain anything.

          Be like a willow, adapting to the new ways of doing things.

          9. Set a Goal and Then Forget It

          The most successful of us know what they want to achieve, but they don’t focus on it.

          Sounds paradoxical? You’re right, it does. But here is the logic behind it.

          You need to have a goal of doing something – “I want to become a healthy individual” – and then, you need to reverse engineer how to get there with your habits- “I will go to the gym four times a week.”

          But once you have your goal, you need to “forget” about it and only focus on the process. Because you are working on the process of becoming healthy and it’s always in the making. You will only be as healthy as you take care of your body.

          So you have a goal which isn’t static but keeps on moving.

          If you went to the gym 150 times year and you hit your goal, what would you do then? You would stop going to the gym.

          This is why goal-oriented people experience yo-yo effect[2] and why process-oriented people don’t.

          The difference between process-oriented and goal-oriented people is that the first focus on daily actions while others only focus on the reward at the finish line.

          Set a goal but then forget about it and reap massive awards.

          10. Punish Yourself

          Last two sections are pure Pavlovian – you need to punish bad behavior and reward good behavior. You are the only person who decides what is good and what is bad for you, but when you do, you need to rigorously follow that.

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          I’ve told you in point #3 about bad days and how after one occurs, I do double the work on the next day. That is one of my forms of punishments.

          It’s the need to tell your brain that certain behaviors are unacceptable and that they lead to bad outcomes. That’s what punishments are for.

          You want to tell your brain that there are real consequences to missing your daily habits.[3]

          No favorite food to eat or favorite show to watch or going to the cinema for a new Marvel movie- none, zero, zilch.

          The brain will remember these bad feelings and will try to avoid the behaviors that led to them as much as possible.

          But don’t forget the other side of the same coin.

          11. Reward Yourself

          When you follow and execute on your plan, reward yourself. It’s how the brain knows that you did something good.

          Whenever I finish one of my habits for the day, I open my tracker (who am I kidding, I always keep it open on my desktop) and fill it with a number. As soon as I finish reading 20 pages of a book a day (or a bit more), I open the tracker and write the number down.

          The cell becomes green and gives me an instant boost of endorphin – a great success for the day. Then, it becomes all about not breaking the chain and having as many green fields as possible.

          After 100 days, I crunch some numbers and see how I did.

          If I have less than 10 cheat days, I reward myself with a great meal in a restaurant. You can create your own rewards and they can be daily, weekly, monthly or any arbitrary time table that you create.

          Primoz Bozic, a productivity coach, has gold, silver, and bronze medals as his reward system.[4]

          If you’re having problems creating a system which works for you, contact me via email and we can discuss specifics.

          In the End, It Matters

          What you do matters not only to you but to the people around you.

          When you increase the quality of your life, you indirectly increase the quality of life of people around you. And sometimes, that is all the “motivation” we need to start.

          And that’s the best quote for the end of this article:

          “Motivation gets you started, but habits keep you going.”

          Keep going.

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          More Resources to Help You Build Habits

          Featured photo credit: Anete Lūsiņa via unsplash.com

          Reference

          [1] Stanford Encyclopedia of Philosophy: Sorites paradox
          [2] Muscle Zone: What causes yo-yo effect and how to avoid it?
          [3] Growth Habits: 5 Missteps That Cause You To Quit Building A Habit
          [4] Primoz Bozic: The Lean Review: How to Plan Your 2019 in 20 Minutes

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