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Published on November 3, 2017

Find Your Optimal International Meeting Time Using “Time and Dates”

Find Your Optimal International Meeting Time Using “Time and Dates”

Our world is more interconnected now than in any period in history. This article, can be read by anyone in the world at the same time (assuming they are connected to the internet). I have friends on the other side of the planet who I can message, and the messages can be received instantly.  People in business meeting can communicate with partners w ho are thousands of miles away. When things work well, they can be great. Borders and huge distances become meaningless, and communication is easy.

Time is the ultimate invisible border

However, this is not always the case. Though we can get in touch with people instantly, it is another thing entirely for them to be there.  This is simply due to time zones. What might be mid afternoon for me, can be very early in the morning, or late at night for others.

I have a friend who recently had a Skype job interview with people in a different country, to do it, he had to stay up until 1am.
Often we don’t consider the affects of time zones, so organizing a meeting at time best for everyone can be extremely difficult.

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What we need is a system to organize meetings that is designed around time zones. Something that helps you work out a timoe that suits everyone, no matter where they are in the world.
I used to do this manually with a calculator and pen, but this proved to be complicated and hugely ineffective.
Then I learned a smarter way, I learned to use the site Time and Date and it’s fantastic meeting planner tool.

With the help from the meeting planner, you don’t have to worry about finding the best meeting time

The tool works by helping you find the perfect time to communicate between two or more locations and timezones. For example: Lets say I am in New York and want to have skype meeting with someone in London.
All I need to do is select the cities (or any others I want), the timezones are pre-loaded according to the destination.
Check out the picture below for more info.

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    The tool will help you pairing up the meeting time 

    After I’ve chosen the cities/time zones, all I need to do is click “show timetable” and this will immediately take me to a list of different times, showing both my time in New York, and their related times in London.
    What’s even better, is that it color codes each hour according to usual sleeping hours, traditional working hours, and day time weekend hours. This helps me choose the ideal time.

      For example: Look at the photo above. I want to have the meeting on Sunday. The person I want to speak to is free in the morning
      or early afternoon. However from 9am to 11am their time is too early for me as I’m four hours behind.
      However with this tool, I can look at the time zones, and see immediately that 8am is 12pm their time, and this suits us both.

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      Without this tool, finding the perfect time for us both would have been needlessly complicated.

      Bonus Feature: Announce Your Event Time Worldwide

      The timezone planner isn’t the only useful feature of the site. Far from it.  I’m a big fan of their “Event time announcer ” feature.  This is perfect if you are planning to release something or host an event on a specific time, and want to show the world what time it will be according to their local time whatever their time zone.

      Setting this up is remarkably easy.  All you need to do is fill in the correct details as seen below.

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        Once you’ve filled it all in correctly, all you need to do is click on the button “Show Result” and the site will immediately get to work, doing all the hard stuff for you.

          Once it has loaded, you’ll get a list like the one above saying the local times of your event all around the world.
          What I like about this is the sheer ease of use. Using conventional methods, or even other websites, setting up a similar table would be difficult. With this, it is done in less than a minute.

          So, thanks to this website, any potential difficulties arising from time differences can be easily resolved. It doesn’t have to be for business either, I used this site once for working out my plans for a vacation.
          It’s the ultimate planning tool.

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

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          How to Be Productive: 11 Ways to Be Productive and Happy at Once

          How to Be Productive: 11 Ways to Be Productive and Happy at Once

          A lack of productivity leads to a lack of happiness.

          When you can’t see yourself making progress or getting things done, you get anxious and become stressful.

          There are also tons of things that contribute to unhappiness here too: Facebook notifications, emails, texts, and chatty co-workers are just a small fraction of the disruptions we’re bombarded with. These “little things” can stack up fast and lead to hampering your happiness and productivity levels.

          Learn how to be productive with the 11 tips below and reclaim your everyday productivity and your happiness, once and for all.

          1. Be happy now

          Life is too short. No matter what you’re doing or where you are, be happy now. Start by finding something to be grateful for; everyone has at least one thing to be grateful for.

          Most of the world still has trouble getting access to clean drinking water… yhat means you can even be grateful for that bottle of Aquafina you’ve got on your desk right now.

          2. Finish your day before it starts

          Proper planning is the secret to peak productivity, and it’s also a good idea to set daily goals. Get yourself a planning tool and prioritize your daily tasks with it.

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          Here’s a smart technique on planning and prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

          3. Celebrate the small wins

          Every time you check off a task from your to-do list, you release a “happy chemical” in your brain called dopamine. This gives you the motivation to move forward and do even more.

          For example, after I finish writing this article and I’ve crossed it off my list of things to do today, I’ll get a nice burst of “happy chemicals” releasing in my brain. The best part? Zero side effects!

          Learn from here: How To Celebrate Small Wins To Achieve Big Goals

          4. Leverage like there’s no tomorrow

          Look for ways to use the good old 80/20 rule by identifying tasks that you might be able to outsource or leverage out to a virtual assistant.

          Stop wasting time doing things that don’t challenge you or ignite your passion. Hire out or automate anything and everything within your means.

          Check out this guide to find out how to start to delegate: How to Delegate Work (the Definitive Guide for Successful Leaders)

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          5. Recharge your batteries

          Figure out how many hours of sleep your body needs and make sure you get it. Take time to stretch, walk, or relax—you’ll be glad you did.

          Here’re some simple ways to relax completely and get rid of stress.

          6. Become an early riser

          This is one of the most underused productivity “hacks” on the planet. Ever since I decided to start waking up at 5am every day, my productivity levels and happiness have gone up dramatically.

          Most people aren’t up that early, so no one can bother you or disrupt you from what you want to do. Use this time to exercise, meditate, or to get a head start on your day.

          Not sure how to wake up earlier? Here are 11 Ways To Become an Early Riser Like Most Successful People Do.

          7. Do work you’re passionate about

          Make it your goal to blur the line between work and play by doing more things you’re passionate about. This promotes happiness both inside and outside of the workplace.

          Find what you’re passionate about and do it, or learn how to enjoy what you do with these tips: How to Enjoy What You Are Doing No Matter What

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          8. Use time blocks

          For example, when I wrote this article, I gave myself a one hour time block. This prevents unnecessary dilly-dallying like updating your Facebook status and checking email.

          Use an app like Alarmed to keep you on track.  Here’s a snapshot of the app from my iPhone.

            9. Avoid interruptions

            Interruptions are among the biggest barriers to both productivity and happiness. Every time you’re interrupted in the middle of a task your level of productivity takes a hit.

            We’ve all been there: you’re fully immersed in an important project until all of a sudden the workplace chatterbox appears out of nowhere and starts talking about stuff that doesn’t matter. By the time she’s gone, you’ve already forgotten where you were and it takes 30 minutes to get back on track.

            Avoid this by letting people know that you’ve got important work that’s got to be done.

            Learn more about how to stay focus in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

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            10. Shut down the digital disruptions

            iPhones, mailbox notifications, twitter, facebook, and everything that pops, slides, or fades in and out of your screen has got to go. Shut them down and focus.

            It’s as easy as turning off the notifications or scheduling only a specific time to check all these notifications and texts.

            11. Measure your success

            Every now and then, it’s a good idea to measure your results and see how things are coming along.

            How’s your progress? Are you pacing in the right direction? Are things getting better? Worse? It’s always a good idea to track your progress regularly.

            With an app like Rescue Time, you can easily keep track of the time you spend throughout the day. It helps you to find out how much time you’re really on-task and so you can review your progress.

              With these 11 effective ways to improve productivity, you will get more things done timely and become happier.

              Start small and take up each suggestion one by one, you can boost your productivity and create your happiness too.

              Featured photo credit: Pexels via pexels.com

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