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Find Your Optimal International Meeting Time Using “Time and Dates”

Find Your Optimal International Meeting Time Using “Time and Dates”

Our world is more interconnected now than in any period in history. This article, can be read by anyone in the world at the same time (assuming they are connected to the internet). I have friends on the other side of the planet who I can message, and the messages can be received instantly.  People in business meeting can communicate with partners w ho are thousands of miles away. When things work well, they can be great. Borders and huge distances become meaningless, and communication is easy.

Time is the ultimate invisible border

However, this is not always the case. Though we can get in touch with people instantly, it is another thing entirely for them to be there.  This is simply due to time zones. What might be mid afternoon for me, can be very early in the morning, or late at night for others.

I have a friend who recently had a Skype job interview with people in a different country, to do it, he had to stay up until 1am.
Often we don’t consider the affects of time zones, so organizing a meeting at time best for everyone can be extremely difficult.

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What we need is a system to organize meetings that is designed around time zones. Something that helps you work out a timoe that suits everyone, no matter where they are in the world.
I used to do this manually with a calculator and pen, but this proved to be complicated and hugely ineffective.
Then I learned a smarter way, I learned to use the site Time and Date and it’s fantastic meeting planner tool.

With the help from the meeting planner, you don’t have to worry about finding the best meeting time

The tool works by helping you find the perfect time to communicate between two or more locations and timezones. For example: Lets say I am in New York and want to have skype meeting with someone in London.
All I need to do is select the cities (or any others I want), the timezones are pre-loaded according to the destination.
Check out the picture below for more info.

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    The tool will help you pairing up the meeting time 

    After I’ve chosen the cities/time zones, all I need to do is click “show timetable” and this will immediately take me to a list of different times, showing both my time in New York, and their related times in London.
    What’s even better, is that it color codes each hour according to usual sleeping hours, traditional working hours, and day time weekend hours. This helps me choose the ideal time.

      For example: Look at the photo above. I want to have the meeting on Sunday. The person I want to speak to is free in the morning
      or early afternoon. However from 9am to 11am their time is too early for me as I’m four hours behind.
      However with this tool, I can look at the time zones, and see immediately that 8am is 12pm their time, and this suits us both.

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      Without this tool, finding the perfect time for us both would have been needlessly complicated.

      Bonus Feature: Announce Your Event Time Worldwide

      The timezone planner isn’t the only useful feature of the site. Far from it.  I’m a big fan of their “Event time announcer ” feature.  This is perfect if you are planning to release something or host an event on a specific time, and want to show the world what time it will be according to their local time whatever their time zone.

      Setting this up is remarkably easy.  All you need to do is fill in the correct details as seen below.

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        Once you’ve filled it all in correctly, all you need to do is click on the button “Show Result” and the site will immediately get to work, doing all the hard stuff for you.

          Once it has loaded, you’ll get a list like the one above saying the local times of your event all around the world.
          What I like about this is the sheer ease of use. Using conventional methods, or even other websites, setting up a similar table would be difficult. With this, it is done in less than a minute.

          So, thanks to this website, any potential difficulties arising from time differences can be easily resolved. It doesn’t have to be for business either, I used this site once for working out my plans for a vacation.
          It’s the ultimate planning tool.

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

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          Last Updated on November 19, 2019

          7 Signs That You’re Way Too Busy

          7 Signs That You’re Way Too Busy

          “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

          “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

          As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

          Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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          The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

          To help you in that self-assessment, here are 7 signs that you’re way too busy:

          1. You Can’t Remember the Last Time You Took a Day Off

          Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

          “The time to relax is when you don’t have time for it.”

          2. Those Closest to You Have Stopped Asking for Your Time

          Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

          3. Activities like Eating Are Always Done in Tandem with Other Tasks

          If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

          It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

          4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

          One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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          If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

          5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

          It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

          If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

          Try these 5 Ways to Find Time for Exercise.

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          6. You Dread Getting up in the Morning

          If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

          7. “Survival Mode” Is Your Only Mode

          If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

          So, How To Get out of Busyness?

          Take a look at these articles to help you get unstuck:

          Featured photo credit: Khara Woods via unsplash.com

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