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Find Your Optimal International Meeting Time Using “Time and Dates”

Find Your Optimal International Meeting Time Using “Time and Dates”

Our world is more interconnected now than in any period in history. This article, can be read by anyone in the world at the same time (assuming they are connected to the internet). I have friends on the other side of the planet who I can message, and the messages can be received instantly.  People in business meeting can communicate with partners w ho are thousands of miles away. When things work well, they can be great. Borders and huge distances become meaningless, and communication is easy.

Time is the ultimate invisible border

However, this is not always the case. Though we can get in touch with people instantly, it is another thing entirely for them to be there.  This is simply due to time zones. What might be mid afternoon for me, can be very early in the morning, or late at night for others.

I have a friend who recently had a Skype job interview with people in a different country, to do it, he had to stay up until 1am.
Often we don’t consider the affects of time zones, so organizing a meeting at time best for everyone can be extremely difficult.

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What we need is a system to organize meetings that is designed around time zones. Something that helps you work out a timoe that suits everyone, no matter where they are in the world.
I used to do this manually with a calculator and pen, but this proved to be complicated and hugely ineffective.
Then I learned a smarter way, I learned to use the site Time and Date and it’s fantastic meeting planner tool.

With the help from the meeting planner, you don’t have to worry about finding the best meeting time

The tool works by helping you find the perfect time to communicate between two or more locations and timezones. For example: Lets say I am in New York and want to have skype meeting with someone in London.
All I need to do is select the cities (or any others I want), the timezones are pre-loaded according to the destination.
Check out the picture below for more info.

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    The tool will help you pairing up the meeting time 

    After I’ve chosen the cities/time zones, all I need to do is click “show timetable” and this will immediately take me to a list of different times, showing both my time in New York, and their related times in London.
    What’s even better, is that it color codes each hour according to usual sleeping hours, traditional working hours, and day time weekend hours. This helps me choose the ideal time.

      For example: Look at the photo above. I want to have the meeting on Sunday. The person I want to speak to is free in the morning
      or early afternoon. However from 9am to 11am their time is too early for me as I’m four hours behind.
      However with this tool, I can look at the time zones, and see immediately that 8am is 12pm their time, and this suits us both.

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      Without this tool, finding the perfect time for us both would have been needlessly complicated.

      Bonus Feature: Announce Your Event Time Worldwide

      The timezone planner isn’t the only useful feature of the site. Far from it.  I’m a big fan of their “Event time announcer ” feature.  This is perfect if you are planning to release something or host an event on a specific time, and want to show the world what time it will be according to their local time whatever their time zone.

      Setting this up is remarkably easy.  All you need to do is fill in the correct details as seen below.

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        Once you’ve filled it all in correctly, all you need to do is click on the button “Show Result” and the site will immediately get to work, doing all the hard stuff for you.

          Once it has loaded, you’ll get a list like the one above saying the local times of your event all around the world.
          What I like about this is the sheer ease of use. Using conventional methods, or even other websites, setting up a similar table would be difficult. With this, it is done in less than a minute.

          So, thanks to this website, any potential difficulties arising from time differences can be easily resolved. It doesn’t have to be for business either, I used this site once for working out my plans for a vacation.
          It’s the ultimate planning tool.

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

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          Last Updated on May 16, 2019

          The Daily Rituals of 7 Successful CEOs

          The Daily Rituals of 7 Successful CEOs

          One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

          “We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

          This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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          You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

          These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

          1. Promote what you love.

          “It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

          2. Develop a feedback loop.

          “I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

          3. Create things that are better, not just “different.”

          “Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

          4. Meditate.

          “Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

          5. Read every day.

          “Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

          6. Block time for email.

          “Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

          7. Make your customers happy.

          “We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

          Develop the right rituals. Become a successful CEO.

          If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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          For example, let’s say you’re excited about developing the following daily habits:

          • daily reading,
          • daily meditation, and
          • updating your to-do list every night

          Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

          Featured photo credit: Amy Hirschi via unsplash.com

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