Advertising

Find Your Optimal International Meeting Time Using “Time and Dates”

Find Your Optimal International Meeting Time Using “Time and Dates”
Advertising

Our world is more interconnected now than in any period in history. This article, can be read by anyone in the world at the same time (assuming they are connected to the internet). I have friends on the other side of the planet who I can message, and the messages can be received instantly.  People in business meeting can communicate with partners w ho are thousands of miles away. When things work well, they can be great. Borders and huge distances become meaningless, and communication is easy.

Time is the ultimate invisible border

However, this is not always the case. Though we can get in touch with people instantly, it is another thing entirely for them to be there.  This is simply due to time zones. What might be mid afternoon for me, can be very early in the morning, or late at night for others.

I have a friend who recently had a Skype job interview with people in a different country, to do it, he had to stay up until 1am.
Often we don’t consider the affects of time zones, so organizing a meeting at time best for everyone can be extremely difficult.

Advertising

What we need is a system to organize meetings that is designed around time zones. Something that helps you work out a timoe that suits everyone, no matter where they are in the world.
I used to do this manually with a calculator and pen, but this proved to be complicated and hugely ineffective.
Then I learned a smarter way, I learned to use the site Time and Date and it’s fantastic meeting planner tool.

With the help from the meeting planner, you don’t have to worry about finding the best meeting time

The tool works by helping you find the perfect time to communicate between two or more locations and timezones. For example: Lets say I am in New York and want to have skype meeting with someone in London.
All I need to do is select the cities (or any others I want), the timezones are pre-loaded according to the destination.
Check out the picture below for more info.

Advertising

    The tool will help you pairing up the meeting time 

    After I’ve chosen the cities/time zones, all I need to do is click “show timetable” and this will immediately take me to a list of different times, showing both my time in New York, and their related times in London.
    What’s even better, is that it color codes each hour according to usual sleeping hours, traditional working hours, and day time weekend hours. This helps me choose the ideal time.

      For example: Look at the photo above. I want to have the meeting on Sunday. The person I want to speak to is free in the morning
      or early afternoon. However from 9am to 11am their time is too early for me as I’m four hours behind.
      However with this tool, I can look at the time zones, and see immediately that 8am is 12pm their time, and this suits us both.

      Advertising

      Without this tool, finding the perfect time for us both would have been needlessly complicated.

      Bonus Feature: Announce Your Event Time Worldwide

      The timezone planner isn’t the only useful feature of the site. Far from it.  I’m a big fan of their “Event time announcer ” feature.  This is perfect if you are planning to release something or host an event on a specific time, and want to show the world what time it will be according to their local time whatever their time zone.

      Setting this up is remarkably easy.  All you need to do is fill in the correct details as seen below.

      Advertising

        Once you’ve filled it all in correctly, all you need to do is click on the button “Show Result” and the site will immediately get to work, doing all the hard stuff for you.

        Advertising

          Once it has loaded, you’ll get a list like the one above saying the local times of your event all around the world.
          What I like about this is the sheer ease of use. Using conventional methods, or even other websites, setting up a similar table would be difficult. With this, it is done in less than a minute.

          So, thanks to this website, any potential difficulties arising from time differences can be easily resolved. It doesn’t have to be for business either, I used this site once for working out my plans for a vacation.
          It’s the ultimate planning tool.

          More by this author

          Brian Lee

          Chief of Product Management at Lifehack

          100 Incredible Life Hacks That Make Life So Much Easier I’m Feeling Bored: 10 Ways to Conquer Boredom (and Busyness) How to Set Ambitious Career Goals (With Examples) Dismissing Sadness Will End up Making You Sadder How To Protect Your Focus From Being “Robbed” By Notifications and Social Media

          Trending in Smartcut

          1 10 Effective Ways To Make You a Fast Learner 2 8 Time Management Strategies for Busy People 3 50 LinkedIn Influencers To Follow, No Matter Your Industry 4 How to Break Bad Habits (The Only Effective Way) 5 15 Daily Rituals of Highly Successful People

          Read Next

          Advertising
          Advertising

          Last Updated on July 21, 2021

          The Importance of Reminders (And How to Make a Reminder Work)

          The Importance of Reminders (And How to Make a Reminder Work)
          Advertising

          No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

          Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

          Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

          A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

          Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

          In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

          Advertising

          From Creating Reminders to Building Habits

          A habit is any act we engage in automatically without thinking about it.

          For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

          This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

          The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

          That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

          Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

          Advertising

          The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

          Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

          But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

          The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

          The Wonderful Thing About Triggers — Reminders

          A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

          For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

          Advertising

          But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

          If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

          For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

          These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

          For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

          How to Make a Reminder Works for You

          Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

          Advertising

          Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

          Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

          My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

          Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

          I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

          More on Building Habits

          Featured photo credit: Unsplash via unsplash.com

          Advertising

          Reference

          [1] Getting Things Done: Trusted System

          Read Next