Advertising
Advertising

7 Incredible Techniques to Easily Solve the Root of Any Problem

7 Incredible Techniques to Easily Solve the Root of Any Problem

Do you find yourself making the same mistakes over and over? Have some of your poor choices morphed into bad habits? All of us can probably agree that there are things we’d like to change about our actions or circumstances.

Maybe you keep getting drawn into bad relationships, or you can’t stop binge-eating cupcakes, or you are never on time. Perhaps your car breaks down every week, or you always get into arguments with your in-laws. Regardless of what problem you face, there are many ways to reach a solution.

Our problems tend to stick around when we treat the symptoms rather than eliminate their causes. Our knee-jerk response to whatever troubles us may provide temporary relief, but the problem will continue to manifest itself unless we can identify the root.

Get to the heart of your problem, always.

Reactivity is the enemy of a calm and happy existence. Instead of developing sustainable strategies to address your problems, reactivity forces you to spend your days putting out fires. To solve problems, you will need to be proactive.

Performing causal analysis or root cause analysis can help you identify the root of your problems so that you can eliminate the issue for good.[1] Causal analysis can help you anticipate future problems, eliminate current issues, and develop an action-plan to resolve trouble.[2]

When you perform root cause analysis, you can differentiate between correlation and causation. We most often think of using this type of analysis to understand current or past problems, but hypothetical causal analysis enables you to predict outcomes before you commit to an action.[3]

Advertising

Seven tried-and-true techniques for solving any problem

Employing one of these causal analysis techniques can help you find a sustainable solution.

1. 5 Whys Analysis

One of the simplest causal analysis methods involves asking yourself “why” five times.[4] You start by identifying the problem. “My house is always disorganized.” Then, you ask yourself why that is the case. You create a chain of inquiry that offers insight about the core of the problem. Find out how to do a good 5 Whys analysis here.

2. Pareto Analysis

This is sometimes referred to as the “80/20 Rule.” The idea here is that 20% of your actions cause 80% of the results.[5]

Usually, when you are having a problem, there are a few major contributors, referred to as the “vital few.” Then there are the “trivial many,” smaller problems which can deepen the effects of a poor habit or problematic mindset.

Many people go after one of the “trivial many” instead of focusing on the “vital few” causes that are creating the most trouble.

Advertising

    As you can see from the diagram, the x-axis contains contributing factors for tardiness. The left y-axis represents the number of instances in which the lateness occurs. The right y-axis shows you how the number of instances stacks up against the percentage of the total problem. The orange line is the cumulative percentage of the problems that contribute to lateness overall. As you can see, traffic, child care, and public transportation were the major contributors to tardiness. If you wanted to improve your punctuality, you should focus on traffic, child care, and public transportation issues because they are the most common causes for lateness.

    While this method appears complicated, there are many software templates available to you to facilitate this type of visualization.

    3. Failure Mode and Effects Analysis (FMEA)

    This multi-step causal analysis can illustrate the root of your problem, but it is also an effective way to anticipate difficulties when you are trying something new.[6]

    1. Begin by ascertaining the problem (real or anticipated).
    2. Then, name all the things that are contributing to the failure.
    3. Ask yourself how often the failure is occurring.
    4. List the actions you have taken to ensure that the failure does not recur.
    5. Analyze whether those solutions worked for you.

    You can revisit this line of inquiry at any time, but it is especially valuable after you restructure a procedure or policy.

    4. Fault Tree Analysis

    This visual model for ascertaining the root of problems is best employed where matters of safety are concerned. While Boolean algebra can make this model more robust, at its most basic level, you begin this analysis by naming the problem. Below the problem, you create boxes which contain factors contributing to the undesired outcome. Unlike other models, which encourage you to think about broad potential contributors, fault tree analysis requires that you look at what is known and deduce meaning from that.[7]

    5. Current Reality Tree (CRT)

    When you are dealing with a number of problems at the same time, the CRT can be an effective way to understand what the problems are and what connections exist between them.

    Advertising

    For example, you may have noticed that your boss is mad at you all the time, you are late on a frequent basis, and you are often too fatigued to work.

    1. Place each of these undesirable effects, your angry boss, tardiness, and fatigue, into their own box at the bottom of your tree.
    2. Brainstorm the possible causes for each of these problems independently, and place each cause in its own box as a “branch” sprouting from the tree.
    3. Take time to analyze each of the problems that you listed in connection to one another as “If…then” statements. “If my boss is angry with me, then is it related to my frequent tardiness.”
    4. Connect ideas in your CRT with arrows.

    Eventually you will notice common threads between the undesirable effects.[8]

    6. RPR (Rapid Problem Resolution) Diagnosis

    This type of causal analysis involves three main steps.

    1. In the discovery phase, you collect information to ascertain problems.
    2. During the investigation phase, you create a plan based off the data that you have collected.
    3. Finally, you set your plan in motion.

    If you choose to use this type of causal analysis, you should periodically check in to ensure that you properly identified the problem and your solution is working as intended.[9]

    7. Cause-and-Effect Diagram or “Fishbone” Diagram

    This means of visualizing a problem is useful whether you are working on your own or with a team.[10]

    As with other models, you start by identifying your problem. One horizontal line, cuts through the center of your diagram like the spine of a fish, hence the name. Several diagonal lines radiate from the spine.

    Advertising

    At the top of each of these lines, write the type of cause that contributes to the problem. For example, if your problem is that you are frequently unhappy, categories of causes that contribute to your problem could be family, work, and health. Ask yourself why each of these categories feeds into your problem. These are the causes for your symptoms. A symptom of your unhappiness rooted in your family might be that you feel disconnected from your partner. Brainstorm as many causes in the categories as you can.

    After you finish your diagram, you will have a better sense of where your problem originates. You may notice that some categories have more causes that contribute to the undesired symptom than others. You can also think about how these categories are connected. Rather than trying to chop the head off the hydra, you can develop of systematic plan that deals with the issue at its core.

      Which method should you try?

      There are a plethora of causal analysis options with varying levels of complexity. If you have lots of data about your problem, Pareto analysis and fault-tree analysis, are great options. All the models are fairly flexible to accommodate a wide range of problems, though some were developed specifically for business or IT. The common thread in all of these methods is that they require self-reflection and a chain of inquiry.

      Next time you feel like you are spending more time putting out fires than living your life, give one or more of these causal analyses a try. You’d be amazed at how effective your problem-solving will be when you can get to the heart of the issue.

      Reference

      [1] Bright Hub Project Management: Overviews of different root cause analysis methods
      [2] Quality Assurance: Causal Analysis Guidelines
      [3] LinkedIn: Causal Analysis
      [4] iSixSigma: Determine the Root Cause: 5 Whys
      [5] Project Smart: Pareto Analysis Step by Step
      [6] ASQ: Failure Mode Effects Analysis
      [7] Clifton Ericson: Fault Tree Analysis
      [8] CIRAS: Building a Current Reality Tree
      [9] MBA Brief: Rapid Problem Resolution
      [10] ASQ: Fishbone (Ishikawa) Diagram

      More by this author

      Angelina Phebus

      Writer, Yoga Instructor (RYT 200)

      Dreams Are Imaginary But Setting Your Goals In This Way Can Make Them Come True! What it Feels Like To Be The Child of Your Children? Pick Your Job Based On What You Love To Do, Not How Much You Have Invested In. Foods That Can Suppress Appetite And Help With Weight Loss Quality or Quantity? Why Don’t You Sleep On It

      Trending in Productivity

      1 How To Save Time And Achieve More Every Day 2 Why the Pomodoro Method Is the Best Productivity Timer 3 50 Ways to Increase Productivity and Achieve More in Less Time 4 55 Inspiring Quotes from U.S. Presidents That Will Change Your Life 5 10 Practical Ways to Improve Time Management Skills

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on February 17, 2021

      50 Ways to Increase Productivity and Achieve More in Less Time

      50 Ways to Increase Productivity and Achieve More in Less Time

      If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

      No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

      Here are 50 ways to increase productivity and add hours to your day.

      1. Set a Timer

      Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

      In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

      2. Eliminate All Distractions

      Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

      You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

      3. Listen to Music That Boosts Productivity

      Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

      Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

      Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

      4. Find Meaning in What You Do (And Love What You Do)

      Enjoying what you do is the ultimate way to increase your productivity.

      If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

      5. Prioritize your tasks ahead of time.

      By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

      Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

      6. Batch Similar Tasks into a Single Batch.

      Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

      7. Complete Your Most Dreaded Tasks First Thing in the Morning.

      Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

      Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

      Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

      8. Reward Yourself for Finishing a Big Task

      To stay motivated for whatever you do, reward yourself every now and then.

      Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

      Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

      9. Don’t Multitask

      Research has shown that multitasking is not productive. If you think you can multitask, think again.

      Advertising

      For optimum productivity, focus on one thing at a time.

      10. Step Away from the Computer

      The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

      I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

      11. Use Focus Tools

      Make good use of apps and technology to help you remove distractions.

      Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

      Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

      12. Just Start

      Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

      Once you get going, you will quickly get into a rhythm that could last for hours.

      13. Find out Your Productive Hours

      Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

      Find out when your prime time is for productivity and optimize your work schedule accordingly.

      14. Keep a Notebook and Pen on Hand at All Times

      This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

      15. Write a Blog to Chronicle Your Own Personal Development and Achievements

      The blog keeps you accountable and always working towards self improvement and personal growth.

      When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

      And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

      16. Write out a To-Do-List Each Day

      I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

      Make sure you don’t make any of these common to-do-list mistakes!

      17. Write Your Most Important Tasks and To-Dos on a Calendar.

      The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

      Learn here How to Use a Calendar to Create Time and Space.

      18. Reflect on Your Productivity Constantly

      As you go throughout your day, repeatedly ask yourself:

      “Am I currently making the best possible use of my time?”

      This one simple question can be an excellent boost to your productivity.

      19. Get up Early Before Anyone Else

      I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

      Advertising

      Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

      20. Get Plenty of Sleep

      When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

      Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

      21. Exercise

      Research has shown that midday exercise boosts productivity and morale in the workplace.

      Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

      Here I have some exercises recommendations for you:

      22. Outsource as Much as Possible

      If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

      Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

      23. Set Some Exciting Goals

      Without worthy goals, you will never be motivated to get things done.

      Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

      24. Tell Other People About Your Goals

      When you tell others about your goals, you will instantly be held accountable.

      25. Listen to Podcasts

      Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

      Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

      Some recommendations for you: 11 Podcasts To Inspire Yourself

      26. Read David Allen’s best-selling book Getting Things Done

      This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

      Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

      27. Learn to Speed Read

      When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

      You can also make use of the app OutRead to help speed up your reading speed!

      28. Learn to Skip When You Read

      When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

      Learn how to make it work here: How to Read 10X Faster and Retain More

      29. Focus on Result-Oriented Activities

      Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

      We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

      Advertising

      30. Take a Break

      You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

      31. Start a Polyphasic Sleep Schedule

      What is polyphasic sleep?

      Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

      While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

      32. Learn to Say “No”.

      We can’t do everything and therefore we must learn when to say no in order to save our sanity.

      Learn the Gentle Art of Saying No from Leo Babauta.

      33. Go on an Information Diet

      Most of the world lives on information overload. We must eliminate mindless Internet surfing.

      Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

      The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

      34. Organize Your Office

      The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

      Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

      35. Find a Mentor

      By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

      A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

      36. Learn Keyboard Shortcuts

      With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

      When you use keyboard shortcut, you gain 64 hours every year!

      Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

      Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

      37. Improve Your Typing Speed to Save Time

      Do you know you can save 21 days per year just by typing fast?

      You don’t really need to take some serious courses to type faster, try these typing games online:

      38. Work from Home and Avoid the Daily Commute

      If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

      Take a look at these tips to help you stay productive while working from home:

      How to Work from Home and Stay Ultra-Productive

      Advertising

      39. Get Rid of Time Wasters

      Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

      Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

      40. Plan Your Meals in Advance

      Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

      Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

      41. Cook Your Meals in Bulk

      When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

      Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

      42. Protect Yourself from Unnecessary Phone Time with Caller ID

      The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

      Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

      43. Take Shorter Showers

      This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

      44. Save the Trips to Bank by Taking Direct Deposit

      Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

      45. Auto Pay Your Bills

      How many times have you been worried about whether you missed the bills deadline?

      Auto paying your bills will save you time and eliminate late fees and increased interest rates.

      46. Shop Online

      Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

      47. Speed up your Internet With a Broadband Connection

      Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

      If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

      48. Keep up the Speed of Your Computer

      If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

      Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

      49. Turn off the TV

      The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

      For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

      Turn off the TV and you are sure to get more out of life.

      50. Use a Tivo or DVR

      This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

      So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

      More Time Management Tips

      Featured photo credit: Pexels via pexels.com

      Reference

      [1] Medical News Today: What is biphasic and polyphasic sleep?

      Read Next