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7 Incredible Techniques to Easily Solve the Root of Any Problem

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7 Incredible Techniques to Easily Solve the Root of Any Problem

Do you find yourself making the same mistakes over and over? Have some of your poor choices morphed into bad habits? All of us can probably agree that there are things we’d like to change about our actions or circumstances.

Maybe you keep getting drawn into bad relationships, or you can’t stop binge-eating cupcakes, or you are never on time. Perhaps your car breaks down every week, or you always get into arguments with your in-laws. Regardless of what problem you face, there are many ways to reach a solution.

Our problems tend to stick around when we treat the symptoms rather than eliminate their causes. Our knee-jerk response to whatever troubles us may provide temporary relief, but the problem will continue to manifest itself unless we can identify the root.

Get to the heart of your problem, always.

Reactivity is the enemy of a calm and happy existence. Instead of developing sustainable strategies to address your problems, reactivity forces you to spend your days putting out fires. To solve problems, you will need to be proactive.

Performing causal analysis or root cause analysis can help you identify the root of your problems so that you can eliminate the issue for good.[1] Causal analysis can help you anticipate future problems, eliminate current issues, and develop an action-plan to resolve trouble.[2]

When you perform root cause analysis, you can differentiate between correlation and causation. We most often think of using this type of analysis to understand current or past problems, but hypothetical causal analysis enables you to predict outcomes before you commit to an action.[3]

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Seven tried-and-true techniques for solving any problem

Employing one of these causal analysis techniques can help you find a sustainable solution.

1. 5 Whys Analysis

One of the simplest causal analysis methods involves asking yourself “why” five times.[4] You start by identifying the problem. “My house is always disorganized.” Then, you ask yourself why that is the case. You create a chain of inquiry that offers insight about the core of the problem. Find out how to do a good 5 Whys analysis here.

2. Pareto Analysis

This is sometimes referred to as the “80/20 Rule.” The idea here is that 20% of your actions cause 80% of the results.[5]

Usually, when you are having a problem, there are a few major contributors, referred to as the “vital few.” Then there are the “trivial many,” smaller problems which can deepen the effects of a poor habit or problematic mindset.

Many people go after one of the “trivial many” instead of focusing on the “vital few” causes that are creating the most trouble.

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    As you can see from the diagram, the x-axis contains contributing factors for tardiness. The left y-axis represents the number of instances in which the lateness occurs. The right y-axis shows you how the number of instances stacks up against the percentage of the total problem. The orange line is the cumulative percentage of the problems that contribute to lateness overall. As you can see, traffic, child care, and public transportation were the major contributors to tardiness. If you wanted to improve your punctuality, you should focus on traffic, child care, and public transportation issues because they are the most common causes for lateness.

    While this method appears complicated, there are many software templates available to you to facilitate this type of visualization.

    3. Failure Mode and Effects Analysis (FMEA)

    This multi-step causal analysis can illustrate the root of your problem, but it is also an effective way to anticipate difficulties when you are trying something new.[6]

    1. Begin by ascertaining the problem (real or anticipated).
    2. Then, name all the things that are contributing to the failure.
    3. Ask yourself how often the failure is occurring.
    4. List the actions you have taken to ensure that the failure does not recur.
    5. Analyze whether those solutions worked for you.

    You can revisit this line of inquiry at any time, but it is especially valuable after you restructure a procedure or policy.

    4. Fault Tree Analysis

    This visual model for ascertaining the root of problems is best employed where matters of safety are concerned. While Boolean algebra can make this model more robust, at its most basic level, you begin this analysis by naming the problem. Below the problem, you create boxes which contain factors contributing to the undesired outcome. Unlike other models, which encourage you to think about broad potential contributors, fault tree analysis requires that you look at what is known and deduce meaning from that.[7]

    5. Current Reality Tree (CRT)

    When you are dealing with a number of problems at the same time, the CRT can be an effective way to understand what the problems are and what connections exist between them.

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    For example, you may have noticed that your boss is mad at you all the time, you are late on a frequent basis, and you are often too fatigued to work.

    1. Place each of these undesirable effects, your angry boss, tardiness, and fatigue, into their own box at the bottom of your tree.
    2. Brainstorm the possible causes for each of these problems independently, and place each cause in its own box as a “branch” sprouting from the tree.
    3. Take time to analyze each of the problems that you listed in connection to one another as “If…then” statements. “If my boss is angry with me, then is it related to my frequent tardiness.”
    4. Connect ideas in your CRT with arrows.

    Eventually you will notice common threads between the undesirable effects.[8]

    6. RPR (Rapid Problem Resolution) Diagnosis

    This type of causal analysis involves three main steps.

    1. In the discovery phase, you collect information to ascertain problems.
    2. During the investigation phase, you create a plan based off the data that you have collected.
    3. Finally, you set your plan in motion.

    If you choose to use this type of causal analysis, you should periodically check in to ensure that you properly identified the problem and your solution is working as intended.[9]

    7. Cause-and-Effect Diagram or “Fishbone” Diagram

    This means of visualizing a problem is useful whether you are working on your own or with a team.[10]

    As with other models, you start by identifying your problem. One horizontal line, cuts through the center of your diagram like the spine of a fish, hence the name. Several diagonal lines radiate from the spine.

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    At the top of each of these lines, write the type of cause that contributes to the problem. For example, if your problem is that you are frequently unhappy, categories of causes that contribute to your problem could be family, work, and health. Ask yourself why each of these categories feeds into your problem. These are the causes for your symptoms. A symptom of your unhappiness rooted in your family might be that you feel disconnected from your partner. Brainstorm as many causes in the categories as you can.

    After you finish your diagram, you will have a better sense of where your problem originates. You may notice that some categories have more causes that contribute to the undesired symptom than others. You can also think about how these categories are connected. Rather than trying to chop the head off the hydra, you can develop of systematic plan that deals with the issue at its core.

      Which method should you try?

      There are a plethora of causal analysis options with varying levels of complexity. If you have lots of data about your problem, Pareto analysis and fault-tree analysis, are great options. All the models are fairly flexible to accommodate a wide range of problems, though some were developed specifically for business or IT. The common thread in all of these methods is that they require self-reflection and a chain of inquiry.

      Next time you feel like you are spending more time putting out fires than living your life, give one or more of these causal analyses a try. You’d be amazed at how effective your problem-solving will be when you can get to the heart of the issue.

      Reference

      [1] Bright Hub Project Management: Overviews of different root cause analysis methods
      [2] Quality Assurance: Causal Analysis Guidelines
      [3] LinkedIn: Causal Analysis
      [4] iSixSigma: Determine the Root Cause: 5 Whys
      [5] Project Smart: Pareto Analysis Step by Step
      [6] ASQ: Failure Mode Effects Analysis
      [7] Clifton Ericson: Fault Tree Analysis
      [8] CIRAS: Building a Current Reality Tree
      [9] MBA Brief: Rapid Problem Resolution
      [10] ASQ: Fishbone (Ishikawa) Diagram

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      Angelina Phebus

      Writer, Yoga Instructor (RYT 200)

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      Last Updated on September 9, 2021

      10 Best Productivity Planners To Get More Done in 2021

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      10 Best Productivity Planners To Get More Done in 2021

      Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

      Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

      We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

      As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

      Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

      Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

      1. The One Thing Planner

      The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

      As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

      Get the planner here!

      2. The Full Life Planner

      The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

      With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

      Get the planner here!

      3. The Freedom Journal

      Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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      From their site:

      “The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

      Get the planner here!

      4. Full Focus Planner

      Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

      From the site:

      “Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

      This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

      Get the planner here!

      5. Passion Planner

      They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

      From the site:

      “An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

      They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

      They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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      Get the planner here!

      6. Desire Map Planners

      If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

      Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

      Get the planner here!

      7. Franklin Covey Planners

      The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

      From the site:

      “Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

      Get the planner here!

      8. Productivity Planner

      From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

      Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

      It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

      From the site:

      “Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

      Get the planner here!

      9. Self Journal

      Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

      Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

      Get the planner here!

      10. Google Calendar

      You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

      Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

      If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

      Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

      Get the planner here!

      Bonus Advice: Integrate the 4 Building Blocks of Productivity

      Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

      The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

      Block #1: Desire

      Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

      Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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      A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

      Block #2: Strategy

      Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

      In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

      Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

      In the best selling book, The One Thing, the focusing question they teach is:

      “What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

      This is the heart of strategy and organizing what hits your planner and what doesn’t.

      Block #3: Focus

      With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

      Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

      Block #4: Rhythm

      The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

      Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

      Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

      The Bottom Line

      Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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      As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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      Featured photo credit: Anete Lūsiņa via unsplash.com

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