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Many of Us Can’t Identify Our Strengths and Weaknesses Because We Misunderstood What They Mean

Many of Us Can’t Identify Our Strengths and Weaknesses Because We Misunderstood What They Mean

“Soooo, tell me about your strengths and weaknesses…”

Do you experience that ominous “deer in headlights” feeling when you hear this question? What does it even mean? What are the things you identify as strengths? Why do you label them as such? Is it because it is an ability or skill at which you excel? Is it something you do better than most people? Who or what measures what a strength or weakness is? This question–especially in an interview–can be tricky terrain to navigate.

As one who has sat on both sides of this question–I will try to provide some insight and direction on how you should approach this extremely slippery slope.

Even If You’re Good at Something, It’s Your Weakness If It Drains You.

Discovering your true strengths and weaknesses isn’t just critical for nailing a job interview. It is a fundamental key to your success in all aspects of life.

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Marcus Buckingham, author of Go Put Your Strengths To Work, provides the most pure and concise explanation for determining what is a strength and what is a weakness. And it has nothing to do with what you are good at or how you fair against others.

“A better definition of a strength,” said Buckingham, “is an activity that makes you feel strong. And a weakness is an activity that makes you feel weak. Even if you’re good at it, if it drains you, that’s a weakness.”

Consider that statement for a moment. Are you starting to gain a bit more context and insight into what your true strong suits and deficiencies are?

I Was Proud of My Ability to Deal With People But I Later Found That It’s Not My True Strength…

Here’s an example from personal experience.

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I am extremely “good with people.” I am compassionate, considerate, attentive, encouraging and accommodating. I am good at getting the best out of people, calming intense situations and making people feel heard, validated and appreciated. I work at it. I study people. I am a student of psychology and human interaction and can usually determine a person’s primary temperament[1] within moments of meeting them and can adjust to play to their temperament strength.

In interviews[2], I have always listed my interpersonal skills as one of my strengths. But if I take a step back and really assess this “gift” I find that it really isn’t one of my true strengths. The truth is people drain me and human interaction, often times, is akin to navigating a mine field. I prefer being alone or with my husband to being around others. My interactions with people don’t flow naturally. I am not instinctively a “people person.” I have to calculate my moves and measure my responses before I speak. I am innately shy, incredibly introverted and socially awkward. My people skills are manufactured and have been honed out of necessity. It is not a gift–it is a well developed skill.

Below are a few principles you should consider when assessing your strengths and weaknesses:

Never Judge Your Strengths and Weaknesses Based on Comparison

You may be better than everyone else around you at something and still can be a weakness for you. A strength is something that energizes you and something for which you have a natural inclination. A person who is charming, charismatic, a natural conversationalist and enjoys being around and entertaining people can list “interpersonal skills” as a strength.

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A strength is something you rely on to achieve goals and to win, weakness are obstacles that must be overcome or avoided in order to achieve victory. Your strengths and weaknesses are only relative to you. Comparing yourself to others skews your view of your true gifts and areas of lack.

Do Not Waste Time Working on Weaknesses Not Related to Your Life Goal

You can strengthen your weaknesses just as I have done with my interactions with people. It will, however, never be a strength. Once you’ve identified your weaknesses, you can attack them in one of two ways. First, you can work to strengthen the weakness so that it becomes less of a deficiency. Or, you could strengthen and learn to leverage your strengths to compensate for your weaknesses.

Learning to cope is key when it comes to handling weak areas. It is a waste of time working on weakness that are not related to your life purpose or tied to your goals.

I do not–in any way, shape or form–possess a green thumb. Plants and foliage cringe, shrivel and die in my presence. I could learn to care for plants and develop this skill if I chose too. However, it has nothing to do with my destiny, goals or my success in life. If I need flowers for an event, I purchase them just before I need them (they die otherwise). I have a beautiful yard which I pay someone to maintain. I spend my time and energy working on things that matter and that propel me towards my life’s purpose.

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Context Should Be Taken into Consideration When You Judge Your Strengths and Weaknesses

This is a huge mistake that most of us make. Take for example the characteristics, introversion and extroversion. Both of these traits are completely benign. They only become good or bad with context.

As I stated earlier, I am very introverted. I am a writer and I work in an office with other writers. Being an introvert in this environment is a strength. In this context, I don’t need to be outgoing and chatty. If I were, that would hinder my performance and put a strain on the work environment. However, prior to becoming a writer, I was an educator. Teaching requires you to be outgoing, approachable and have the ability to genuinely connect with people. In this context, being an introvert was a weakness. I had to put time, energy and mental fortitude into being what I needed to be to be successful.

Avoid Using General Terms to Describe Your Strengths and Weaknesses Or You’ll Be Distracted

Another mistake we make is by mislabeling or overgeneralizing strengths and weaknesses. For example, if you are not talkative you may be tempted to label yourself a poor communicator–which is completely inaccurate. Being overly chatty does not make you an effective communicator. A few, well chosen words, is multitudes more effective than mere verbal vomit. It’s about the quality not quantity of your words. Hone in on what you are adept at and your deficiencies and then determine if it truly is a strength, weakness or neutral.

Final Word:

When assessing your strengths and weakness:

  • Figure out what energizes and what drains you.
  • Consider what you are naturally good at.
  • Determine what your goals are and how your strengths and weakness enhance and hinder your progress.
  • Plan how to strengthen your weaknesses or use your strengths to compensate for them.
  • Avoid labeling neutral characteristics as “good” or “bad.”
  • Always work on making your strengths–stronger. Weak strengths, strengthens weaknesses.

Determining your strengths and inadequacies requires brutal honesty. You must take into account your skills and your natural inclinations. Some strengths are more desirable than others but it is incumbent that you accept yourself as you are and work with what you have. It’s the only way to reach your full potential and fulfill you destiny.

Reference

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Denise Hill

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Last Updated on August 15, 2018

25 Most Useful Excel Shortcuts That Very Few People Know

25 Most Useful Excel Shortcuts That Very Few People Know

Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

Or even better:

What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

You’d definitely feel excited to read about them.

Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

How important are Excel shortcuts for you?

The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

  • 26% of people know 10 or fewer shortcuts;
  • 61% of people know 10-50 shortcuts;
  • 10% of people know 50-100 shortcuts.

As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

5 Main reasons to learn excel shortcuts

Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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  1. Work efficiently and faster in Excel
  2. Manage big amounts of data easily and fast
  3. Stay calm and concentrated even while doing a tedious job
  4. Make your work accurately and properly without errors
  5. Get a better understanding of Microsoft Excel

Who can use Excel shortcuts?

There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

  • People who work in banks, finance organizations, etc.
  • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
  • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
  • Private entrepreneurs who keep various data in Excel tables.

Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

25 Excel shortcuts to increase your productivity

Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

1. Format whatever object fast with Ctrl+1

If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

2. Use range names with Ctrol+G or F5 key

If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

3. Use a range name in a formula with =sum( and F3

Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

=sum(

…and then press F3.

When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

4. Launch Function Arguments dialog easily with Ctrl+A

Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

=match(

…and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

5. Copy stuff down the column without scrolling with Ctrl+D

If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

  • go to the right to the column that has data (the column to the left of the new column with the formula);
  • press Ctrl+Down – to get to bottom;
  • move one cell to the right (with arrow key naturally);
  • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
  • press Ctrl+D to fill down the formula.

6. Quick access to any function with Alt+

By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

A lot of people are unaware of this useful function, and it’s a great time saver.

7. Format cells with Ctrl+1

When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

8. Choose visible cells with Alt+

When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

9. Use filtering

Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

10. Insert or delete column/row easily with the Ctrl key

Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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To delete: with an entire row or column selected, use Ctrl + –.

11. See formula results with F9

If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

Don’t forget to undo before exiting the formula.

12. Use ALT+Enter for more text within a cell

If you want to add a second line of text within a cell, use ALT+Enter.

13. Use EDATE to move a date on by a full calendar month:

Here’s how to use EDATE:

=EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

=EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

14. Use EOMONTH to move a date onto the end of the month:

Here’s how to use EMONTH:

=EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

=EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

15. Remove spaces with TRIM

TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

16. Repeat commands with F4 or Ctrl+Y

In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

17. Quick access to cells with the Ctrl key and Shift key

When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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18. Use Ctrl+ to create a timestamp

If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

19. Use autosum shortcut for sum function anywhere

Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

20. Use data validation

This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

  • Create dependent drop-down lists;
  • Create drop-down lists;
  • Protect/restrict data input of specific cells (without the need for VBA macros).

21. Use conditional formatting

It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

22. Use formula auditing

This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

23. Use Scenario Manager to generate summary outputs of a spreadsheet

Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

24. Use INDIRECT to set up large tables

INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

25. Use OFFSET for complicated calculations or formulas

OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

The bottom line

As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

Featured photo credit: Unsplash via unsplash.com

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