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How to Talk about Your Strengths and Weaknesses in Interviews

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How to Talk about Your Strengths and Weaknesses in Interviews

Anyone that has ever endured the joys of a job interview has probably been faced with some variation of the dreaded, "tell me about your strengths and weakness," question. This question is incredibly obscure and tricky to navigate. Should you answer honestly?

"My strengths are I am the life of the party, I don't do hard drugs, I'm tall and I have a great sense of humor. My weaknesses are I am always late, have problems with authority, steal office supplies and love to tell dirty jokes in meetings"

Or, should you give an answer that is vague and where your weaknesses are actually strengths in disguise, such as:

"I am a hard worker, a logical and analytic thinker and work well with others. My weaknesses are that sometimes I work too hard, I am a perfectionist, I am always over prepared and I meet every deadline – no matter how impossible it is…"

While the first response is incredibly honest and the employer knows exactly what they are getting – you probably won't get hired. The second response is obvious bull crap and while you may get hired, you've essentially set yourself up to fail. You've also shown the hiring personnel that you lack the ability to personally reflect and self-analyze.

Why do interviewers ask the strengths and weaknesses question?

Before we dive in and work on how to answer this question, it's important to understand why the interviewer is asking it. The main reason the hiring manager or team asks this question[1] is to try and determine if you possess qualities that will enable you to succeed. They also want to know what qualities you have that could hinder your job performance. Simple as that.

How to answer the strengths and weaknesses question

Now that you know why interviewers ask this question and what they are looking for, you can craft a response tailored to accurately satisfy this question. Let's look at the strengths first:

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How to discuss your strengths

Tailor your strengths to specifically match the job description

When facing questions about your strengths and weaknesses, always keep the job description and duties in mind. Highlight the strengths you have that are suited for that particular job. Try to include language similar to what was in the job description. Here's an example:

You are applying for a project based position requiring lots of collaboration, meetings and interaction with other co-workers. You would want your strengths to focus on addressing these areas. Some things you could list are: deadline driven, team player, effective communicator, exceptional people skills and problem-solver. You most likely, wouldn't want to highlight that you work best alone and are an excellent independent worker. The strengths you highlight should match your job description.

Make sure your strengths align with the organization's mission and value system

Aligning your strengths with the values of the organization assists you in helping the hiring official more clearly see that you were made for the position and fit the company's culture. Do some research prior to the interview and determine what the organization values.

For example, if a tech company has on their website the following phrase: "…providing practical and innovative solutions for all of your technology needs…", you may want to include in your list of strengths: creative, innovative thinking and pragmatic.

Be able to explain and provide a concrete example for each strength

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The best and most efficient way to attack this is to provide an example that demonstrates multiple strengths. This is the quickest and most concise way to answer this portion of the question without going on and on about yourself. It also communicates that you are precise and are prepared.

Let's say you are interviewing for a position as a sales manager and you strengths are: you're great with people, you're an excellent communicator and you are flexible. You could say:

"My strengths are: I'm great with people, an excellent communicator and I am very flexible. A great example of this is on one occasion in my last position as a sales associate, I was confronted by an angry customer who stormed into the store demanding a full refund on a recent purchase. The customer had purchased merchandise online, did not have a receipt for the item or any proof of purchase. Our store policy was that online purchases were exchange or store credit only.

I was able to calm the customer down and listened intently to his complaint. I determined that the customer had purchased the wrong product. I explained how both products worked and the differences between the two. The customer gladly exchanged the original product for the new, more expensive one and happily paid the difference in price between the two."

The candidate was able to provide three job specific strengths and back them up with solid proof. When preparing your answer to this question prior to the interview, come up with two or three examples just in case they ask for more and to give you options, in case one is more apropos than another.

How to discuss your weaknesses

Discussing weaknesses can be a bit more tricky than discussing your strengths. If the interviewer poses the question where they are grouped together such as: "What are your greatest strengths and weaknesses?" A good rule of thumb is to discuss the weaknesses first[2]and end on a positive note. Here are three things to keep in mind when discussing your weaknesses:

Be authentic

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Give an answer that legitimately touches on an area where you struggle. Providing an honest answer makes you more authentic, trustworthy and believable. It is also so much easier to discuss something you genuinely connect with versus something you've fabricated for the moment.

A great example could be the fact that you are a global or "big picture" thinker. You could explain that sometimes you can become overly concerned with the big picture that you may miss some of the smaller details.

Make sure the weakness is minor and will not directly effect your job performance

Pick weaknesses that are relatively small, will not directly effect your job performance, is not contradictory to the organization's mission and core values and does not reflect poorly on your character and integrity. So you may not want to divulge that you are a compulsive liar, petty thief, use drugs, or cheat on your taxes.

If you were applying for a job as a staff accountant you could pick as your weakness: public speaking, delegating tasks, and being a bit too straight forward at times.

Cast your weakness in a positive light and refrain from going on and on about them. Don't be overly critical of yourself and avoid self-deprecation. The trick here is striking a balance between being honest and humble while still maintaining your confidence.

State your weakness and chase it with a solution

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The best thing about the "describe your weaknesses," question is that our deficiencies – no matter what they are – are fixable. This question affords you the opportunity to show that you are self-aware, own your deficiencies and are proactively working to correct them.

Let's look at the example above. If you are applying for a position as a staff accountant and your weaknesses are public speaking, delegating tasks, and being a bit too straight forward at times, you could frame your response like this:

"One weakness that I have is that I am not fond of speaking in front of large groups. To help me in this area, I make it a priority to be well prepared when I have to speak. I also make sure that I have a good set of talking points with me if I know there is a chance I may be asked to speak, impromptu, in a large-scale meeting. I am also a member of Toastmasters Club[3]so I am confident and communicate well, but I still do feel the butterflies sometimes.

Another one of my weakness is that I tend to do extra work in lieu of delegating it. To help with this, I make it a point to be aware of the strengths and aptitudes of the people who could assist with these tasks. This way I immediately know who should perform the task and am confident that the work will be done well.

I can also be a bit to straightforward at times. To help me catch and stop myself from being overly direct, I have instituted my own personal five minute rule for written communication. So, I'll craft an email, put it aside for five minutes and then go back and find at least three places where I can soften the language a bit and then I hit send. It takes a few extra minutes but those extra minutes would be spent explaining what I meant or apologizing for being so blunt. I truly enjoy my colleagues and really work to be a pleasant professional."

In a nutshell

When facing the dreaded strengths and weaknesses question, keep in mind the interviewer's intent. He or she is looking for a good fit. A single answer won't make or break the interview, unless, of course, you say something particularly egregious. Focus your time and energy on your strengths statement and highlight what you have to offer. You are what they are looking for – and the proof is in your answer to this question.

Reference

[1] the Balance: Strength and Weakness Interview Question
[2] Monster: List of strengths and weaknesses
[3] Toastmasters International: About

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Last Updated on October 7, 2021

Are You Addicted to Productivity?

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Are You Addicted to Productivity?

“It’s great to be productive. It really is. But sometimes, we chase productivity so much that it makes us, well, unproductive. It’s easy to read a lot about how to be more productive, but don’t forget that you have to make that time up.”

Matt Cutts wrote that back in 2013,[1]

“Today, search for ‘productivity’ and Google will come back with about 663,000,000 results. If you decide to go down this rabbit hole, you’ll be bombarded by a seemingly endless amount of content. I’m talking about books, blogs, videos, apps, podcasts, scientific studies, and subreddits all dedicated to productivity.”

Like so many other people, I’ve also fallen into this trap. For years I’ve been on the lookout for trends and hacks that will help me work faster and more efficiently — and also trends that help me help others to be faster. I’ve experimented with various strategies and tools . And, while some of these strategies and solutions have been extremely useful — without parsing out what you need quickly — it’s counterproductive.

Sometimes you end up spending more time focusing on how to be productive instead of actually being productive.

“The most productive people I know don’t read these books, they don’t watch these videos, they don’t try a new app every month,” James Bedell wrote in a Medium post.[2] “They are far too busy getting things done to read about Getting Things Done.”

This is my mantra:

I proudly say, “I am addicted to productivity — I want to be addicted to productivity — productivity is my life and my mission — and I also want to find the best way to lead others through productivity to their best selves.

But most of the time productivity means putting your head down and working until the job’s done.” –John Rampton

Addiction to Productivity is Real

Dr. Sandra Chapman, director of the University of Texas at Dallas Center for BrainHealth points out that the brain can get addicted to productivity just as it can to more common sources of addiction, such as drugs, gambling, eating, and shopping.

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“A person might crave the recognition their work gives them or the salary increases they get,” Chapman told the BBC.[3] “The problem is that just like all addictions, over time, a person needs more and more to be satisfied, and then it starts to work against you. Withdrawal symptoms include increased anxiety, depression, and fear.”

Despite the harmful consequences, addiction is considered by some experts as a brain disease that affects the brain’s reward system and ends in compulsive behavior. Regardless, society tends to reward productivity — or at least to treat it positively. As a result, this makes the problem even worse.

“It’s seen like a good thing: the more you work, the better,” adds Chapman. “Many people don’t realize the harm it causes until a divorce occurs and a family is broken apart, or the toll it takes on mental health.”

Because of the occasional negative issues with productivity, it’s no surprise that it is considered a “mixed-blessing addiction.”

“A workaholic might be earning a lot of money, just as an exercise addict is very fit,” explains Dr. Mark Griffiths, distinguished professor of behavioral addiction at Nottingham Trent University. “But the thing about any addiction is that in the long run, the detrimental effects outweigh any short-term benefits.”

“There may be an initial period where the individual who is developing a work addiction is more productive than someone who isn’t addicted to work, but it will get to a point when they are no longer productive, and their health and relationships are affected,” Griffiths writes in Psychology Today.[4] “It could be after one year or more, but if the individual doesn’t do anything about it, they could end up having serious health consequences.”

“For instance, I speculated that the consequences of work addiction may be reclassified as something else: If someone ends up dying of a work-related heart attack, it isn’t necessarily seen as having anything to do with an addiction per se – it might be attributed to something like burnout,” he adds.

There Are Three “Distinct Extreme Productivity Types

Cyril Peupion, a Sydney-based productivity expert, has observed extreme productivity among clients at both large and medium-sized companies. “Most people who come to me are high performers and very successful. But often, the word they use to describe their work style is ‘unsustainable,’ and they need help getting it back on track.”

By changing their work habits, Peupion assists teams and individuals improve their performance and ensure that their efforts are aligned with the overarching strategy of the business, rather than focusing on work as a means to an end. He has distinguished three types of extreme productivity in his classification: efficiency obsessive, selfishly productive, and quantity-obsessed.

Efficiency obsessive. “Their desks are super tidy and their pens are probably color-coded. They are the master of ‘inbox zero.’ But they have lost sight of the big picture, and don’t know the difference between efficiency and effectiveness.”

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Selfishly productive. “They are so focused on their own world that if they are asked to do something outside of it, they aren’t interested. They do have the big picture in mind, but the picture is too much about them.”

Quantity-obsessed. “They think; ‘The more emails I respond to, the more meetings I attend, the more tasks I do, the higher my performance.’ As a result, they face a real risk of burnout.”

Peupion believes that “quantity obsessed” individuals are the most common type “because there is a pervasive belief that ‘more’ means ‘better’ at work.”

The Warning Signs of Productivity Addiction

Here are a few questions you should ask yourself if you think you may be succumbing to productivity addiction. After all, most of us aren’t aware of this until it’s too late.

  • Can you tell when you’re “wasting” time? If so, have you ever felt guilty about it?
  • Does technology play a big part in optimizing your time management?
  • Do you talk about how busy you are most of the time? In your opinion, is hustling better than doing less?
  • What is your relationship with your email inbox? Are you constantly checking it or experience phantom notifications?
  • When you only check one item off your list, do you feel guilty?
  • Does stress from work interfere with your sleep?
  • Have you been putting things off, like a vacation or side project, because you’re “too swamped?

The first step toward turning around your productivity obsession is to recognize it. If you answered “yes” to any of the above questions, then it’s time to make a plan to overcome your addiction to productivity.

Overcoming Your Productivity Addiction

Thankfully, there are ways to curb your productivity addiction. And, here are 9 such ways to achieve that goal.

1. Set Limits

Just because you’re hooked on productivity doesn’t mean you have to completely abstain from it. Instead, you need to establish boundaries.

For example, there are a lot of amazing productivity podcasts out there. But, that doesn’t mean you have to listen to them all in the course of a day. Instead, you could listen to one or two podcasts, like The Productivity Podcast or Before Breakfast, during your commute. And, that would be your only time of the day to get your productivity fix.

2. Create a Not-to-Do List

Essentially, the idea of a not-to-do list is to eliminate the need to practice self-discipline. Getting rid of low-value tasks and bad habits will allow you to focus on what you really want to do as opposed to weighing the pros and cons or declining time requests. More importantly, this prevents you from feeling guilty about not crossing everything off an unrealistic to-do list.

3. Be Vulnerable

By this, I mean admitting where you could improve. For example, if you’re new to remote work and are struggling with thi s, you would only focus on topics in this area. Suggestions would be how to create a workspace at home, not getting distracted when the kids aren’t in school, or improving remote communication and collaboration with others.

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4. Understand Why You Procrastinate

Often, we procrastinate to minimize negative emotions like boredom or stress. Other times it could be because it’s a learned trait, underestimating how long it takes you to complete something or having a bias towards a task.

Regardless of the exact reason, we end up doing busy work, scrolling social media, or just watching one more episode of our favorite TV series. And, even though we know that it’s not for the best, we do things that make us feel better than the work we should do to restore our mood.[5]

There are a lot of ways to overcome procrastination. But, the first step is to be aware of it so that you can take action. For example, if you’re dreading a difficult task, don’t just watch Netflix. Instead, procrastinate more efficiently,y like returning a phone call or working on a client pitch.

5. Don’t Be a Copycat

Let’s keep this short and sweet. When you find a productivity app or technique that works for you, stick with it.

That’s not to say that you can’t make adjustments along the way or try new tools or hacks. However, the main takeaway should be that just because someone swears by the Pomodoro Technique doesn’t mean it’s a good fit for you.

6. Say Yes to Less

Across the board, your philosophy should be less is more.

That means only download the apps you actually use and want to keep (after you try them out) and uninstall the ones you don’t use. For example, are you currently reading a book on productivity? Don’t buy your next book until you’ve finished the one you’re currently reading (or permit yourself to toss a book that isn’t doing you any good). — and if you really want to finish a book more quickly, listen to the book on your way to work and back.

Already have plans this weekend? Don’t commit to a birthday party. And, if you’re day is booked, decline that last-minute meeting request.

7. Stop Focusing on What’s Next

“In the age when purchasing a thing from overseas is just one click and talking to another person is one swipe right, acquiring new objects or experiences can be addictive like anything else,” writes Patrick Banks for Lifehack .

“That doesn’t need to be you,” he adds. “You can stop your addition to ‘the next thing’ starting today.” After all, “there will always be this next thing if you don’t make a conscious decision to get your life back together and be the one in charge.”

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  • Think about your current lifestyle and the person you’re at this stage to help you identify what you aren’t satisfied with.
  • By setting clear goals for yourself in the future, you will be able to overcome your addiction.
  • Establish realistic goals.
  • To combat addiction, you must be aware of what is going on around you, as well as inside your head, at any given time.
  • Don’t spend time with people who have unhealthy behaviors.
  • Hold yourself accountable.
  • Keep a journal and write out what you want to overcome.
  • Appreciate no longer being addicted to what’s next.

8. Simplify

Each day, pick one priority task. That’s it. As long as you concentrate on one task at a time, you will be less likely to get distracted or overwhelmed by an endless list of tasks. A simple mantra to live by is: work smarter, not harder.

The same is also accurate with productivity hacks and tools. Bullet journaling is a great example. Unfortunately, for many, a bullet journal is way more time-consuming and overwhelming than a traditional planner.

9. Learn How to Relax

“Sure, we need to produce sometimes, especially if we have to pay the bills, but, banning obsession with productivity is unhealthy,” writes Leo Babauta. “When you can’t get yourself to be productive, relax.” Don’t worry about being hyper-efficient. And, don’t beat yourself up about having fun.

“But what if you can’t motivate yourself … ever?” he asks. “Sure, that can be a problem. But if you relax and enjoy yourself, you’ll be happier.”

“And if you work when you get excited, on things you’re excited about, and create amazing things, that’s motivation,” Leo states. “Not forcing yourself to work when you don’t want to, on things you don’t want to work on — motivation is doing things you love when you get excited.”

But, how exactly can you relax? Here are some tips from Leo;

  • Spend 5 minutes walking outside and breathe in the fresh air.
  • Give yourself more time to accomplish things. Less rushing means less stress.
  • If you can, get outside after work to enjoy nature.
  • Play like a child. Even better? Play with your kids. And, have fun at work — maybe give gamification a try .
  • Take the day off, rest, and do something non-work-related.
  • Allow yourself an hour of time off. Try not to be productive during that time. Just relax.
  • You should work with someone who is exciting. Make your project exciting.
  • Don’t work in the evenings. Seriously.
  • Visit a massage therapist.
  • Just breathe.

“Step by step, learn to relax,” he suggests. “Learn that productivity isn’t everything.” For that statement, sorry Leo, I say productivity isn’t everything — it’s the only thing.” However, if you can’t cut loose, relax, do fun things, and do the living part of your life — you’ll crack in a big way — you really will.

It’s great to create and push forward — just remember it doesn’t mean that every minute must be spent working or obsessing over productivity issues. Instead, invest your time in meaningful, high-impact work, get into it, focus, put in big time and then relax.

Are You Addicted to Productivity? was originally published on Calendar by John Rampton.

Featured photo credit: Christina @ wocintechchat.com via unsplash.com

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Reference

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