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Signs of Mental Fatigue And How to Overcome It

Signs of Mental Fatigue And How to Overcome It

Have you noticed that mental fatigue can bring out an entirely different personality? It’s like that Snicker’s commercial with the tagline, “You’re not you when you’re hungry.”

Just as our physical energy is limited, so too do we have a limited amount of mental stamina. Most people think about managing their time to some degree, but they think less about the even scarcer resource that we possess: our mental energy.

We all have a finite amount of energy each day, and the brain uses a whopping 20% of that in order to function.

Imagine that your mind was a battery pack. When your mind is full of energy and vitality, the battery pack is full. But when you notice that you are tired, incapable of focusing, and quick to react instinctively, your battery needs a charge.

In this article, I will cover the signs of mental fatigue and what you can do to fight against it.

Signs of Mental Fatigue

The first two signs of mental fatigue are more obvious: feeling sleepy or unfocused naturally alert us to the fact that we are mentally fatigued.

But the third, and perhaps more consequential issue, often goes unnoticed as a key sign of drained mental fortitude.

When your brain gets low on energy, the prefrontal cortex (PFC) essentially goes offline. The PFC is the more recently evolved, rational part of the brain that is responsible for overriding your emotional instincts where necessary. So if you’ve noticed that you easily give into cravings, snap at a friend or loved one, or honk in traffic, it is quite possible that your PFC isn’t functioning properly.

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Mental fatigue, in a sense, causes a self-induced lobotomy.

5 Remedies for Mental Fatigue

We all have a limited amount of “happiness chemicals,” neurotransmitters like dopamine and serotonin that make us feel mentally vibrant. That’s why the drug addict can’t stay high all the time, eventually draining dopamine stores and coming down hard. Drugs are forms of synthetic energy creation that can create bursts of vitality followed by a crash.

You might’ve experienced the sugar high, caffeine rush, or alcohol buzz that at some point subsides into a depleted mental state. Caffeine, for example, blocks your adenosine (a chemical that builds up throughout the day, telling you when you’re tired) receptors in the brain, essentially masking your fatigue until it wears off and you feel even more tired.

So if drugs clearly aren’t the answer, then we are left with more organic means of achieving mental vitality:

1. Sleep

This one is pretty obvious, as everyone knows that sleep is critical for an energetic mind. But few people realize just how important sleep really is.

By getting proper quantity and quality of sleep, you’re allowing your brain to remove harmful toxins that build up throughout the day as a byproduct of its activity. Furthermore, the brain is consolidating memories and processing emotions in ways that help you operate at your best during waking hours.

To maximize your sleep, it helps to keep a regular schedule, rest in a dark and cool room, eliminate external sounds, and avoid screens before bed. I’ve written more on tips for getting a good night’s sleep here: 5 Sleep Therapy Techniques for Better Overall Health And Wellness

2. Movement

It might seem counter-intuitive that you would want to expend energy through movement in order to have more of it. But exercise is net energy positive, as it trains your body to be ready for more energetic output.

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Your brain loves rewarding you for exercise, sending bursts of adrenaline, endorphins, and other “happiness chemicals” when you run, lift, jump and dance. Furthermore, it increases what’s called brain-derived neurotrophic factor (BDNF), a protein responsible for growing and maintaining neurons.[1]

Physical activity is vital for our happiness as a species, and yet about 1 in 4 American adults don’t exercise at all.

Our problems can be explained by an evolutionary mismatch between physiology and environment. Energy was a scarce resource, and we were designed by evolution to conserve it. While the struggle for survival used to keep us fit, the modern world makes it easy to avoid expending energy; we are ironically burdened with forcing ourselves to go to the gym.

3. Nutrition

Like exercise, diet is often thought about in the context of weight loss or physical health. Its effect on your mental health is less immediately obvious.

You may have heard that your second brain lives in your gut. This “brain,” or rather the enteric nervous system, evolved half a billion years ago in the first vertebrates and perhaps even gave rise to the brain itself.

The gut is heavily integrated with the rest of your cerebral functions and contains 500 million neurons that connect to your brain via the microbiome-gut-brain axis. It also produces a shocking 95% of your serotonin and 50% of your dopamine.

About a quarter of the energy you eat will be diverted toward keeping that big, expensive brain running at optimal capacity. The inputs you choose can help determine your emotions and thoughts in each moment (thinking back to the diagram linking physiology-thoughts-emotions, food changes your chemical makeup on a physiological level, which influences your mind).

I don’t have all the answers for you here (and in many cases the research is still inconclusive), but here are 3 guiding principles for optimizing your neuronutrition:

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4. Meditation

Sitting still and training your mind with meditation can increase natural energy levels. Meditation puts your brain into a restful theta state (slower brainwaves) and takes you out of “fight or flight” mode.

In a society characterized by constant schedules and stimulation, meditation allows your mind to heal and become focused.

If you’ve never meditated before, here’re some resources to help you get started:

5. Environment

It’s not just how we use our energy that matters, but also how we are interacting with the world. Your environment includes the community you spend time with, your living situation, and essentially anything you spend time interacting with throughout the day.

You may have heard the refrain: “Where attention goes, energy flows and life grows.” Wherever you place, your attention not only shapes your mind (neuroplasticity) but also determines where you expend energy.

Sadly, we live in a world in which most people’s energy gets diverted into a wide variety of short-term gratifications, including targeted ads, video games, pornography, social media, and YouTube videos of kids opening up presents.[2] That’s the information that’s populating their brains and shaping their desires, and that’s where they’re spending their energy.

Furthermore, if you’re spending time with people and doing things that you don’t like, it’s very likely that they are sucking up precious energy. Conversely, spending time around cheerful and positive people can be a net energy gain, as their enthusiasm for life rubs off on you.

You might also look at your interactions with nature. Do you spend time getting a healthy amount of fresh air and sunlight? Do you expose yourself to novel landscapes, or remain fixed in the same room or office?

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Small differences in setting can have a big impact on your mental energy.

Upgrading Your Battery

By addressing the above 5 areas of your life, you’ll keep your mental fatigue to a minimum. You might even feel a “natural high” that results from ideal living conditions.

Not only will your personal mental battery last longer, but it will get metaphorically upgrade from AA batteries to a full on 80-volt battery pack.

In addition to adding something that might be missing from your mental wellness plan, you might also consider eliminating or minimizing anything that is draining your energy battery. By plugging the holes in your battery pack where energy is seeping out, you’ll find that mental fatigue takes longer to set in.

Some examples of wasted energy might include toxic relationships, drug addictions, unhealthy foods, overly-stressful work, negative thoughts, and parking tickets. Rather than ruminating on the negative parts of your life, start focusing your attention (and therefore energy) on the joys, no matter how small.

Energy is limited, like money. Hopefully I’ve provided some helpful strategies for reducing mental fatigue and getting your mental energy headed in the right direction.

More About Mental Fatigue

Featured photo credit: Unsplash via unsplash.com

Reference

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Liam McClintock

Founder of FitMind, Corporate Mental Wellness

5 Sleep Therapy Techniques for Better Overall Health And Wellness Signs of Mental Fatigue And How to Overcome It

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

    More Productivity Tips

    Featured photo credit: William Iven via unsplash.com

    Reference

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