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A Good Reference Letter Is the Best Gift for the Person You Value

A Good Reference Letter Is the Best Gift for the Person You Value

When you were asked to write a reference letter, did you get a warm fuzzy feeling or did you cringe with anxiety? Perhaps a little of both?

Either way, having to write a reference letter comes with great responsibility. And while you might feel excited to help someone on their journey to a better future, you also realize there is a lot relying on your writing abilities.

First, do you know what a reference letter is?

Do you know what to say in a reference letter? How long should it be? How can you sell the person’s strengths and abilities without sounding overzealous?

It’s important first to understand the purpose behind the reference letter. Companies and institutions who ask for reference letters want to know why a candidate would be well suited for a position, but it’s equally important for them to know what qualifies you to recommend them for such a position.

Before you start writing, make sure you understand the context of the situation. Is this letter for school admission? A new job? Entry into an organization?

If you still aren’t sure about content, formatting, or what exactly you should say, here are a few tips and tricks you can apply when crafting your reference letter:

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10 Features of Standout Reference Letters and What Makes Them So Special

Speak from a personal perspective

    This example from Monster.com demonstrates the writer’s personal experience with Sharon, the person she is referring.[1] She takes care to include her own observations when working with Sharon, along with a specific situation in which Sharon attended optional professional development seminars.

    However, make sure that your personal testament is just that – personal. Don’t forge instances or embellish events because you think they sound good.

    Use a business letter format

      If you are sending a hard copy letter, you want to make a professional presentation to the reader. Using a standard business letter format, like the one above, can give your message a toned, polished look without distracting from the content.[2]

      Write your letter based off the job description

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        It’s important to know in what context your letter will be used. If it’s for a particular job, ask the person for a copy of the job description. You can use the description to search for clues about what qualities the ideal candidate will have, and then tailor your letter to demonstrate those same qualities, if they apply to the person you are referring.

        The example above shows the writer understands the position the person is applying for, and relates his skills to ones that will benefit the position.

        Keep it positive

          The purpose behind a recommendation letter is to showcase why a person deserves the attention of the company or institution who requested the letter, as demonstrated in the above example.[3] We all have our shortcomings, but a reference letter isn’t the place to point those out.

          If you don’t believe you can truthfully describe the person in a positive light, you may want to consider declining the request to write the letter.

          Only write a letter if you know the person well enough

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            If you are writing a letter, you should be familiar enough with the person to speak about their abilities and accomplishments, just like the example above.[4] You would be better equipped to write a letter for a colleague with whom you worked side by side for a year, rather than someone who simply worked in your building and spoke to you weekly for the past five years.

            Make it simple and to the point.

              You don’t need to write an entire saga of why a person deserves your recommendation. On the other hand, you also don’t want to make your message too brief. Keep your reference letter to one page, and use as much of that page as necessary to paint a clear, concise picture of the person you are referring.

              Don’t worry too much about creativity, and certainly avoid “fluff.” Instead, focus on how to deliver the most content in the shortest amount of words and space, like the example above.[5]

              Include your contact information

                Let the reader know how they can reach out to you if they have any additional questions. You can share your direct phone number or email address, as shown above.

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                Ask for the person’s resume or CV.

                Understanding other aspects about the person you are writing about can give you important clues to include in your letter.

                Share specific examples of the person’s work

                  The more specific you can be about the person’s true abilities, the better idea the reader will have of how the person might perform. In this example from Resumo, the writer shares that the person he is referring successfully helped to closed new contracts worth several million dollars and developed a new business line focused on Public Safety.

                  Once you finish your first draft, look for instances where you can speak more specifically about the person’s accomplishments or skills. This might take the form of numbers, statistics, rankings, how much money the person saved the company, etc.

                  Submit your letter to the right person

                  Do you need to give the letter to the person for whom you wrote it, or should be it mailed directly to the person requiring the letter? If you aren’t sure, ask.

                  You don’t have to be a good writer to write a great reference letter!

                  Use the above tips and samples to help ease your writing anxiety. Remember, if the person doesn’t reach their ultimate goal, it’s probably not because you wrote a bad letter.

                  Featured photo credit: Flaticon via flaticon.com

                  Reference

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                  Alli Hill

                  Lifestyle Writer and Marketing Consultant

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                  Last Updated on July 3, 2020

                  6 Things To Do Every Day To Ensure You Stick To Your Goals

                  6 Things To Do Every Day To Ensure You Stick To Your Goals

                  Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

                  Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

                  Here are 6 things that you have to ensure daily to reach your goals.

                  1. Involve Others

                  You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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                  When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

                  For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

                  2. Visualize the Rewards

                  Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

                  Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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                  3. Break Down Your Goals

                  Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

                  For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

                  4. Reward Yourself

                  For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

                  When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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                  5. Measure Your Progress

                  It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

                  You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

                  6. Believe in the Possibilities

                  If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

                  By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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                  What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

                  With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

                  Final Words

                  Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

                  People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

                  More Tips on How to Stick to Your Goals

                  Featured photo credit: Kelly Sikkema via unsplash.com

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