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Your Routine is the Key to Achieving Your Goals

Your Routine is the Key to Achieving Your Goals

When I look back at the goals I’ve achieved, the ones I’ve almost achieved and the ones that continue to sit there, staring me in the face, day after day after day I’ve started to come to a strong realization about goal setting.

It’s not about breaking the goal down into smaller parts to make it easier to achieve or putting a deadline on when to achieve it; it’s something much smaller, much simpler and yes, so obvious – it’s about the routine.

Take a moment and look back on some of the goals you tried to achieve over the last 3 months?

Why did you fail?

Were your goals too vague?

Did you not have the proper level of support from your friend to achieve it?

Was it because you didn’t have the time to achieve it?

Why did you not have the proper amount of time to achieve it?

Did you start out and set some unrealistic expectations of yourself that were hard to mingle into the rest of your life once you started?

Did you start but not really commit to achieving it?

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Were you never able to find the time to work on it?

Bingo.

I’ve been struggling with achieving some of my own goals lately (the large ones).  When I looked back and compared to the goals I had achieved during the same time period, I started to see a pattern emerge.

I had a Routine.

For the goalsI achieved, I had a routine that I kept to whether it was every day or every other day and for the ones that I didn’t, I had a sheet with some bullet points on it that I tried to cross out week after week but was never able to do so – no matter how hard I tried.

If we now understand the importance of setting a routine in relation to our goal achievement what do we need to consider in setting a proper routine that will enable us to succeed?

Establish the Routine at the same time as your Goal

Dreaming about achieving “something” is the path to creating a Goal, creating a routine is the road to the execution of that goal. If you are committed and serious about creating and achieving your goal – build a routine for when you are going to work on it while you are dreaming (yes dreaming) it up.

Don’t wait, don’t put it off, don’t put it on your TODO list – do it now – set the tone for your achievement now.

If you are worried about skipping out on your new routine – write it down, put a reminder in your phone – whatever works for you. The most important part in creating a routine are the triggers that drive us to take action – so these little cues are critical to your success.

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For instance, if you are consistently finished working at the end of the day at x time, set that event for the trigger for your routine. Instead of watching TV, spend 30 minutes on achieving your goal, set the timer, block everything out, make it happen.

The routine needs to fit into your schedule

Now that you have created the routine – is it realistic, is it achievable?

In any routine, this is the first barrier to goal achievement.

If you are working 10-hour days, then having to come home and get your kids off to activities, scheduling 4 hours of work to happen on a daily basis isn’t going to work for you. After 2 days you will stop from sheer exhaustion and frustration.

We are all busy; we are all trying to grow and develop and our goals are outside of the norm of what everyone else is trying to do.

This is exactly why it is so imperative that you set your goals to fit into your schedule and not make them totally unrealistic to achieve. If you need to start earlier in the day to make it happen, do that; maybe do an extra hour every other night to get started before going full tilt all the time.

Make it realistic, make it possible, make it doable. Doing 8 minutes of pushups every morning, every day will add up to 56 minutes of pushups you weren’t doing the week before – that is achievement.

The goal is not to achieve it as fast as possible, but to make progress towards it.

Remove distractions from your routine

One of the greatest barriers to resistance with routines are the distractions that surround us. I stayed up too late, so now I’m tired in the morning. I didn’t put out my clothes the night before so now I don’t want to go jogging.

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Case in point: I play hockey at 7am once a week; to get there (and be alert) I need to get up at 6am. To go, I need my work bag ready for the day; I need my hockey bag and all my gear, towel, etc in it. I need my stick and water bottle and then I can go.

All in all, I need to everything together so I’m not stumbling around in the dark in the morning.

The night before, I put it all in my car—I have that battle with myself the night before. So when I wake up in the morning, all I need to do is look down at my feet, put on the clothes I’ve laid out, put on a jacket, eat and get in the car.

My success rate when I do this is incredibly higher because I had the battle with myself the night before, not the morning of, not in the heat of the moment where other temptations were high. In that instance, I am committed.

And on the days when I don’t do this, my success is incredibly lower – the excuses rise up.  Even if I am feeling sick, I will still go if everything was laid out the night before.

Why?

Part of it is embarrassment. If I sleep in and then wake up, get into my car and start the drive to work what is there waiting for me?

My equipment – that whole ride to work is just me and my equipment, staring at me, laughing at me, making me feel like a fool for not getting up and hitting that goal.

In the case where you think it is going to take five hours a week to achieve your goal – set 5 hours aside to work on that goal so you are there, focused and working on it. If you need to have a quiet space to work in or have your favourite mug with you – make it happen.

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Achievement of our goals are driven by execution and our execution is driven by the creation of realistic, focused, deliberate routines that are free from distractions, excuses and obstacles and work within our schedules to achieve them.

Think about goals you have right now at work or in your personal life?

Why is that project still not finished?

Why have you not finished the siding on the house?

Why have you not started your new floor?

You might think it’s your commitment or your goal being too lofty, but perhaps it really that you never created a routine that you could really commit to to drive toward its completion.

Featured photo credit: VIKTOR HANACEK via picjumbo.com

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Greg Thomas

Software Architect

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Published on October 14, 2019

10 Organizational Skills Training Techniques for the Overwhelmed

10 Organizational Skills Training Techniques for the Overwhelmed

Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

Why You Need Organizational Skills Training

According to the Cambridge Dictionary, organizational skills refers to:[1]

“the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

The Benefits of Organizational Skills

Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

Examples of organizational skills include:

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As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

How to Learn Organizational Skills

Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

10 Organizational Skills Training Techniques

If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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1. Make a List

If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

2. Don’t Rely on Your Memory

Even if you have superhuman memory, it’s always a good idea to write everything down.

From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

3. Schedule

A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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4. Learn to Delegate

Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

5. Avoid Multitasking

While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

6. Minimize Interruptions

It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

7. Reduce Clutter

A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

8. Organize Your Workspace

Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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9. Get Rid of What You Don’t Need

Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

10. Tidy up Regularly

While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

The Bottom Line

Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

[1] Cambridge Dictionary: Organizational Skills
[2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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