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Essential Tips For Protecting Your Business Data

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Essential Tips For Protecting Your Business Data

Large corporations have invested time and resources in hiring the best professionals available in the IT area to provide their knowledge in data protection. But what is the big deal with securing our digital information that it has become an entire business on its own?

    An old saying goes, time is money. These days, we should rephrase it along the lines of information is money. No one could ever doubt how valuable data acquisition is today and how important it is to create your data bank of reliable sources, from ultra-competitive brands like Apple or Samsung, to whom suffering an information leak would translate in the loss of thousands or millions of dollars out on patent royalties, to small businesses that can’t risk their investments.

    1. Identify the sources of threat

    By saying business data, we don’t only refer to written information that came out of the investigation, but also to financial data, human resources data and so on.

    Potential threats to your business are labeled as:

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    1. Unintended disclosure: Also commonly known as “leaks.” This is prone to happen when non-disclosure terms are not adequately established, and people start sharing semi-confidential content through social media (most commonly Facebook, but can be by fax, mail, letters or phone calls).

    2. Hacking and Malware: From DoS attacks to wiping out your data, hackers can do an unprecedented amount of damage depending on their intent. Cyber-kidnapping is one of the latest trends on this behalf, where hackers encrypt your hard drive and demand a certain (high) amount of money to decrypt it – otherwise, you will end up losing your data.

    Corporations geared towards software testing and development, banks, manufacturers and health-related companies are the primary targets of hackers.

    3. Lost/Stolen Mobile Devices: Tablets, phones, flash drives, CDs, laptops and such, which contain sensitive information about your company.

    4. Intended disclosure: Also can be labeled as “spies.” People who, after securing a deal with your competitors, leak vital data from your business to them.

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    2. Set hierarchy for accessing data

    Not every employee, especially newcomers to your organization, should have access to sensitive data. That’s the first step towards a secure organization regarding its IT policies.

      Full-access or master login to your servers should be highly restricted, even for your IT managers, as you never know when your data can get leaked and who’s to blame in those circumstances.

      3. Data encryption: A must-have

      Another choice to make is to acquire data encryption software for your servers, computers and laptops alike. This decision has two aspects to consider:

      1. Does your company have a potential risk of hacker’s attacks?: The answer to this question depends on the amount of staff you have, the way your business ranks in both local and international market, and the area where you happen to work. A creative artist won’t suffer the same level of harassment as banks or law firms, for example.

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      2. Do you require portability? For some brands, traveling is as important as the air they breathe, so having your laptops encrypted is a must. Why? Because, depending on your software, you can make it nearly impossible to decrypt data without the user’s password. This is crucial to enact as a countermeasure against stealing sensitive information.

      4. Stronger passwords for the most reliable protection

      Passwords are under constant attacks from hackers, who would try every possible way to crack it.That’s the reason for setting stronger passwords at your workplace.

        Make it a requirement for your staff to set passwords with more than eight characters, including the following items:

        • Up and lowercase letters
        • Special characters like _ # ! or / (better if done twice through the password)
        • Numbers

        Don’t use the same password for all sensitive data if you are at the top of the hierarchy. Passwords should be changed quarterly to ensure extra protection.

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        5. Keep your software up-to-date

        Regardless of the operating system you use, keeping your software in line with the latest updates is an easy yet effective way of protecting your business data, since malware evolves constantly, and these updates ensure that potential security vulnerabilities get patched up.

        6. Secure access to your network

        As a countermeasure to prevent outsiders from accessing your network, you should set your WiFi SSID hidden and encrypted, so no one can use your Internet connection unless you allow them to do it. Large companies use their VPNs to provide secure access, even when working remotely.

        Featured photo credit: Pixabay via pexels.com

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        Last Updated on October 21, 2021

        How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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        How to Create Your Own Ritual to Conquer Time Wasters and Laziness

        Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

        Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

        The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

        Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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        Program Your Own Algorithms

        Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

        Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

        By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

        How to Form a Ritual

        I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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        Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

        1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
        2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
        3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
        4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

        Ways to Use a Ritual

        Based on the above ideas, here are some ways you could implement your own rituals:

        1. Waking Up

        Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

        2. Web Usage

        How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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        3. Reading

        How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

        4. Friendliness

        Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

        5. Working

        One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

        6. Going to the gym

        If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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        7. Exercise

        Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

        8. Sleeping

        Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

        8. Weekly Reviews

        The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

        Final Thoughts

        We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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        More Tips to Conquer Time Wasters and Procrastination

         

        Featured photo credit: RODOLFO BARRETO via unsplash.com

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