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Essential Tips For Protecting Your Business Data

Essential Tips For Protecting Your Business Data

Large corporations have invested time and resources in hiring the best professionals available in the IT area to provide their knowledge in data protection. But what is the big deal with securing our digital information that it has become an entire business on its own?

    An old saying goes, time is money. These days, we should rephrase it along the lines of information is money. No one could ever doubt how valuable data acquisition is today and how important it is to create your data bank of reliable sources, from ultra-competitive brands like Apple or Samsung, to whom suffering an information leak would translate in the loss of thousands or millions of dollars out on patent royalties, to small businesses that can’t risk their investments.

    1. Identify the sources of threat

    By saying business data, we don’t only refer to written information that came out of the investigation, but also to financial data, human resources data and so on.

    Potential threats to your business are labeled as:

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    1. Unintended disclosure: Also commonly known as “leaks.” This is prone to happen when non-disclosure terms are not adequately established, and people start sharing semi-confidential content through social media (most commonly Facebook, but can be by fax, mail, letters or phone calls).

    2. Hacking and Malware: From DoS attacks to wiping out your data, hackers can do an unprecedented amount of damage depending on their intent. Cyber-kidnapping is one of the latest trends on this behalf, where hackers encrypt your hard drive and demand a certain (high) amount of money to decrypt it – otherwise, you will end up losing your data.

    Corporations geared towards software testing and development, banks, manufacturers and health-related companies are the primary targets of hackers.

    3. Lost/Stolen Mobile Devices: Tablets, phones, flash drives, CDs, laptops and such, which contain sensitive information about your company.

    4. Intended disclosure: Also can be labeled as “spies.” People who, after securing a deal with your competitors, leak vital data from your business to them.

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    2. Set hierarchy for accessing data

    Not every employee, especially newcomers to your organization, should have access to sensitive data. That’s the first step towards a secure organization regarding its IT policies.

      Full-access or master login to your servers should be highly restricted, even for your IT managers, as you never know when your data can get leaked and who’s to blame in those circumstances.

      3. Data encryption: A must-have

      Another choice to make is to acquire data encryption software for your servers, computers and laptops alike. This decision has two aspects to consider:

      1. Does your company have a potential risk of hacker’s attacks?: The answer to this question depends on the amount of staff you have, the way your business ranks in both local and international market, and the area where you happen to work. A creative artist won’t suffer the same level of harassment as banks or law firms, for example.

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      2. Do you require portability? For some brands, traveling is as important as the air they breathe, so having your laptops encrypted is a must. Why? Because, depending on your software, you can make it nearly impossible to decrypt data without the user’s password. This is crucial to enact as a countermeasure against stealing sensitive information.

      4. Stronger passwords for the most reliable protection

      Passwords are under constant attacks from hackers, who would try every possible way to crack it.That’s the reason for setting stronger passwords at your workplace.

        Make it a requirement for your staff to set passwords with more than eight characters, including the following items:

        • Up and lowercase letters
        • Special characters like _ # ! or / (better if done twice through the password)
        • Numbers

        Don’t use the same password for all sensitive data if you are at the top of the hierarchy. Passwords should be changed quarterly to ensure extra protection.

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        5. Keep your software up-to-date

        Regardless of the operating system you use, keeping your software in line with the latest updates is an easy yet effective way of protecting your business data, since malware evolves constantly, and these updates ensure that potential security vulnerabilities get patched up.

        6. Secure access to your network

        As a countermeasure to prevent outsiders from accessing your network, you should set your WiFi SSID hidden and encrypted, so no one can use your Internet connection unless you allow them to do it. Large companies use their VPNs to provide secure access, even when working remotely.

        Featured photo credit: Pixabay via pexels.com

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        Last Updated on May 24, 2019

        How to Be Productive at Home and Make Every Day a Productive Day

        How to Be Productive at Home and Make Every Day a Productive Day

        If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

        Below you’ll find six easy tips that will help you make the most out of your time:

        1. Create a Good Morning Routine

        One of the best ways to start your day is to get up early and eat a healthy breakfast.

        CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

        You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

        If you aren’t sure how to make morning routine work for you, this guide will help you:

        The Ultimate Morning Routine to Make You Happy And Productive All Day

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        2. Prioritize

        Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

        Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

          If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

          Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

          How to Prioritize Right in 10 Minutes and Work 10X Faster

          3. Focus on One Thing at a Time

          One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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          Need a little background noise to keep you on track? Try working in a coffee shop.

          Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

          Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

          And here’s some great apps to help you focus: 10 Online Apps for Better Focus

          4. Take Breaks

          Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

          To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

          After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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          I like to work in 25 and 5 minute increments, but you should find out what works best for you.

          5. Manage Your Time Effectively

          A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

          How do you know when exactly you have free time?

          By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

          With this data, you can better plan out your day and keep yourself on track.

          Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

          A bonus tip, even your real free time can be used productively, find out how:

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          20 Productive Ways to Use Your Free Time

          6. Celebrate and Reflect

          No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

          Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

          Try these 10 questions for daily self reflection.

          More Articles About Daily Productivity

          Featured photo credit: Unsplash via unsplash.com

          Reference

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