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7 Strange BUT Super Easy Ways to Boost Productivity

7 Strange BUT Super Easy Ways to Boost Productivity

It seems kind of obvious that to increase productivity, you want to get more done in less time so you search for the most logical and easy to adopt solutions, the reality is that these don’t always bring about the results you desire. And let’s be honest, some of the advice is just damn boring and completely unmotivating. Understandable why there are thousands of people stuck between ‘wanting to be productive’ and actually ‘being productive’, they just haven’t found something that resonates with them.

You can be more productive in growing your career prospects, starting a business or creating a new routine, in anything you want, but the underlying principles remain the same – achieving more in months than you would normally in years. If you haven’t found any tips and techniques that resonate with you, don’t give up on being more productive just yet. Here are 7 strange but proven and powerful ways to boost your productivity and get more done now.

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Give up motivation

Zen Buddhism influenced Shoma Morita; a famous Japanese psychiatrist suggests you give up on the idea of feeling productive or getting motivated before doing great work. He charges you to do what needs to be done and stop looking for some external forces to accomplish your task. Forget the idea of motivation, the right time and so on and just start doing what you have to do. If you can challenge yourself to get things done, regardless of your motivation, you will double your output.

Find the right music

One thing that’s always worked well, is listening to music, and this is backed by a study from Dr. Teresa Lesiuk. It found that when professionals listen to music, they can increase productivity. Do you know why that is? Playing your favorite music increases your vibration and creates the energy to do more. There’s also my favorite website – focus@will which puts you into the right frequency to stay focused. Music doesn’t need to be distracting, if you find the right type.

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Turn up the heat

Research says a drop in body temperature creates a drop in productivity? Yes, that is it! Studies confirmed that when body temperature drops, the body directs more energy to keep itself warm. With more energy expended in keeping warm, there is less for work. If your office is too cold, it’s time to turn on the heater and increase office temperature to get more work done. However, when you wake up in the morning, have a colder shower, if the shower is too warm, it makes you feel lazy and want to climb straight back into bed – be careful!

Schedule according to energy – not importance

This is not to say that you mustn’t prioritize what is important, but when you are scheduling your agenda, don’t schedule based purely on importance, also factor in your energy levels. How energetic are you in the morning? At mid-day and in the afternoon? Look at the task at hand and ask yourself what energy do you need to have to perform this task as productively as possible and then schedule according to that. What you don’t want to do is set all your hard tasks for the morning if you know you don’t have the energy you need to tackle them first then, because you will most likely end up procrastinating or taking too long.

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Don’t be too serious!

Nobody feels like being productive if they are in a bad mood! In an atmosphere of laughter, humor and playfulness, your energy increases and you get more accomplished! What is your environment like? Even though work is professional, it doesn’t mean it can’t be fun! In fact, it should be. If you have fun and enjoy what you are doing, you will be far more productive. Look at ways to make your job more fun, what can you change about your environment or yourself?

Fire your memory

Trusting your memory may affect your productivity. It affects your ability to manage your time because your memory does fail to remember everything. That is the idea here. Get your phone; let it do the remembering for you, it won’t forget! The less ‘things’ you have going on in your mind, the more energy and space you free up to focus on more important things. Get a system of tools which allow you to easily set and be reminded too effortlessly.

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Work where you want

Productivity starts with you being in the driver’s seat of your life – at every moment. This means that you open up so many more choices of what is possible, and the first one is: work where you want to. When you are at gym – you could listen to a podcast that helps you grow in your business for example or while commuting.

Use your smartphone for what it is for; make sure you have all the apps you need; get a program that allows you to access your files on your computer from anywhere. If you look at any free time as an opportunity to get more done and set up systems so it’s easy – you move away from the black and white thinking of Monday to Friday working hours and you will quickly experience the benefits.

You don’t need to wake up super early, be glued to your desk for hours and kiss your social life goodbye to achieve more. The secret to being more productive is all about doing things smarter, not harder. How you manage your time determines what you will and will not achieve in a day.  Life is meant to be fun, in every area – so have fun increasing your productivity too – it’s not a one-size fits all approach!

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Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

18 Best Time Management Apps and Tools (2020 Updated) How to Be More Productive: 4 Tiny Tweaks to Make How To Break the Procrastination Cycle Why To-Do Lists Don’t Work (And How to Change That) How To Control Your Emotions Effectively

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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