Advertising
Advertising

Manage Your Time Like You Manage Your Money, Then You Can Work Much More Productively

Manage Your Time Like You Manage Your Money, Then You Can Work Much More Productively

When it comes to time management most of us try to be efficient by getting tasks done quickly or focusing on the short-term benefits. Everyone has 24 hours in their day but how well do we utilise these hours? A better way of engaging our time management effectively is to look to the long-term rather than what we can achieve in the short-term.

Budget control is all about saving our money now in order to invest and assist us in the long-term. To utilise our time, and learn how to be more productive, we need to apply this concept to our time management and create a better and more efficient way to invest our hours so that we reap the benefits later on.

Advertising

Time Assets vs Time Debts

James Clear describes the concepts of time assets and time debts. Just like assets and debts are applied to our finances, they can be applied to the way we manage our time to increase or decrease our ability to prioritise skills, create time and our overall productivity.

Time assets are the actions we take that impact our time positively in the future – in other words, the choices we make today that will save us time further down the line. Setting up automation systems to send reminders or publish blog posts is an example of investing time now to save time later on. Putting extra time and effort into covering all bases in an instruction document will save you annoyances and time explaining things down the line when your employees don’t fully understand it.

Advertising

Time debts are the actions we do that will rob us of time in the future, much like a financial debt. A common example of this are emails. For each email we send out, we assume that we will receive an email back at some point that will need answering. Therefore, the more emails we spend sending out, the more time we are taking away from ourselves in the future. It seems productive at the time because we feel accomplished for emptying our inbox, but we don’t think about the inbox filling up again the next day.

Make sure the tasks you do today are saving you time in the long-run. Don’t just think in terms of what you need to complete in the coming work day and ticking off your to-do list because that will eventually become never ending and repetitive. It may feel like you’re being productive, but you’re not necessarily investing in that pot of free time you’ll acquire later.

Advertising

How To Be More Productive Using Time Assets

There are many ways you can subtly implement time assets into your daily work life. Sit down and think of ways you can streamline your daily tasks. Are there ways you could do them differently?

  • Set up automation systems that send out emails, updates, blog posts, articles.
  • Set up scheduling systems that take out a lot of the back and forth dealings with colleagues and clients.
  • Make use of money tracking apps such as EasyCost to translate your work tasks into monetary terms so as to decide what you plan to do will lead to time debts or not.

At the end of the day, we all want to learn how to be more productive and so we must think of time assets as a system that takes away unnecessary work and works for us as an invisible assistant. If you constantly fill your day with time debts then no matter how productive you are or how hard you work, it’ll be the same every day.

Advertising

So when it comes to your 24 hours, be smart and use those time assets to create more time, productivity and efficiency in your work life!

More by this author

Jenny Marchal

Freelance Writer

Success In Reaching Goals Is Determined By Mindset 11 Killer Ways To Get Rid Of Roaches Without Harming You If You Understand These 5 Rules In Psychology, You Can Live A Much Easier Life How To Get Over Someone You Deeply Love Complete Guide To Getting Rid Of Flies In The House

Trending in Productivity

1How Productive People Compartmentalize Time to Get the Most Done 2How to Increase Brain Power: 10 Simple Ways to Train Your Brain 3Forget Learning How to Multitask: Boost Productivity 10X More with Focus 4How to Organize Your Thoughts: 3 Simple Steps to 10X Your Productivity 5How to Be Productive: 11 Ways to Be Productive and Happy at Once

Read Next

Advertising
Advertising

Published on July 17, 2018

How Productive People Compartmentalize Time to Get the Most Done

How Productive People Compartmentalize Time to Get the Most Done

I’ve never believed people are born productive or organized. Being organized and productive is a choice.

You choose to keep your stuff organized or you don’t. You choose to get on with your work and ignore distractions or you don’t.

But one skill very productive people appear to have that is not a choice is the ability to compartmentalize. And that takes skill and practice.

What is compartmentalization

To compartmentalize means you have the ability to shut out all distractions and other work except for the work in front of you. Nothing gets past your barriers.

In psychology, compartmentalization is a defence mechanism our brains use to shut out traumatic events. We close down all thoughts about the traumatic event. This can lead to serious mental-health problems such as Post Traumatic Stress Disorder (PTSD) if not dealt with properly.

However, compartmentalization can be used in positive ways to help us become more productive and allow us to focus on the things that are important to us.

Advertising

Robin Sharma, the renowned leadership coach, calls it his Tight Bubble of Total Focus Strategy. This is where he shuts out all distractions, turns off his phone and goes to a quiet place where no one will disturb him and does the work he wants to focus on. He allows nothing to come between himself and the work he is working on and prides himself on being almost uncontactable.

Others call it deep work. When I want to focus on a specific piece of work, I turn everything off, turn on my favourite music podcast The Anjunadeep Edition (soft, eclectic electronic music) and focus on the content I intend to work on. It works, and it allows me to get massive amounts of content produced every week.

The main point about compartmentalization is that no matter what else is going on in your life — you could be going through a difficult time in your relationships, your business could be sinking into bankruptcy or you just had a fight with your colleague; you can shut those things out of your mind and focus totally on the work that needs doing.

Your mind sees things as separate rooms with closable doors, so you can enter a mental room, close the door and have complete focus on whatever it is you want to focus on. Your mind does not wander.

Being able to achieve this state can seriously boost your productivity. You get a lot more quality work done and you find you have a lot more time to do the things you want to do. It is a skill worth mastering for the benefits it will bring you.

How to develop the skill of compartmentalization

The simplest way to develop this skill is to use your calendar.

Advertising

Your calendar is the most powerful tool you have in your productivity toolbox. It allows you to block time out, and it can focus you on the work that needs doing.

My calendar allows me to block time out so I can remove everything else out of my mind to focus on one thing. When I have scheduled time for writing, I know what I want to write about and I sit down and my mind completely focuses on the writing.

Nothing comes between me, my thoughts and the keyboard. I am in my writing compartment and that is where I want to be. Anything going on around me, such as a problem with a student, a difficulty with an area of my business or an argument with my wife is blocked out.

Understand that sometimes there’s nothing you can do about an issue

One of the ways to do this is to understand there are times when there is nothing you can do about an issue or an area of your life. For example, if I have a student with a problem, unless I am able to communicate with that student at that specific time, there is nothing I can do about it.

If I can help the student, I would schedule a meeting with the student to help them. But between now and the scheduled meeting there is nothing I can do. So, I block it out.

The meeting is scheduled on my calendar and I will be there. Until then, there is nothing I can do about it.

Advertising

Ask yourself the question “Is there anything I can do about it right now?”

This is a very powerful way to help you compartmentalize these issues.

If there is, focus all your attention on it to the exclusion of everything else until you have a workable solution. If not, then block it out, schedule time when you can do something about it and move on to the next piece of work you need to work on.

Being able to compartmentalize helps with productivity in another way. It reduces the amount of time you spend worrying.

Worrying about something is a huge waste of energy that never solves anything. Being able to block out issues you cannot deal with stops you from worrying about things and allows you to focus on the things you can do something about.

Reframe the problem as a question

Reframing the problem as a question such as “what do I have to do to solve this problem?” takes your mind away from a worried state into a solution state, where you begin searching for solutions.

One of the reasons David Allen’s Getting Things Done book has endured is because it focuses on contexts. This is a form of compartmentalization where you only do work you can work on.

Advertising

For instance, if a piece of work needs a computer, you would only look at the work when you were in front of a computer. If you were driving, you cannot do that work, so you would not be looking at it.

Choose one thing to focus on

To get better at compartmentalizing, look around your environment and seek out places where you can do specific types of work.

Taking your dog for a walk could be the time you focus solely on solving project problems, commuting to and from work could be the time you spend reading and developing your skills and the time between 10 am and 12 pm could be the time you spend on the phone sorting out client issues.

Once you make the decision about when and where you will do the different types of work, make it stick. Schedule it. Once it becomes a habit, you are well on your way to using the power of compartmentalization to become more productive.

Comparmentalization saves you stress

Compartmentalization is a skill that gives you time to deal with issues and work to the exclusion of all other distractions.

This means you get more work done in less time and this allows you to spend more time with the people you want to spend more time with, doing the things you want to spend more time doing.

Featured photo credit: Pexels via pexels.com

Read Next