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Manage Your Time Like You Manage Your Money, Then You Can Work Much More Productively

Manage Your Time Like You Manage Your Money, Then You Can Work Much More Productively

When it comes to time management most of us try to be efficient by getting tasks done quickly or focusing on the short-term benefits. Everyone has 24 hours in their day but how well do we utilise these hours? A better way of engaging our time management effectively is to look to the long-term rather than what we can achieve in the short-term.

Budget control is all about saving our money now in order to invest and assist us in the long-term. To utilise our time, and learn how to be more productive, we need to apply this concept to our time management and create a better and more efficient way to invest our hours so that we reap the benefits later on.

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Time Assets vs Time Debts

James Clear describes the concepts of time assets and time debts. Just like assets and debts are applied to our finances, they can be applied to the way we manage our time to increase or decrease our ability to prioritise skills, create time and our overall productivity.

Time assets are the actions we take that impact our time positively in the future – in other words, the choices we make today that will save us time further down the line. Setting up automation systems to send reminders or publish blog posts is an example of investing time now to save time later on. Putting extra time and effort into covering all bases in an instruction document will save you annoyances and time explaining things down the line when your employees don’t fully understand it.

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Time debts are the actions we do that will rob us of time in the future, much like a financial debt. A common example of this are emails. For each email we send out, we assume that we will receive an email back at some point that will need answering. Therefore, the more emails we spend sending out, the more time we are taking away from ourselves in the future. It seems productive at the time because we feel accomplished for emptying our inbox, but we don’t think about the inbox filling up again the next day.

Make sure the tasks you do today are saving you time in the long-run. Don’t just think in terms of what you need to complete in the coming work day and ticking off your to-do list because that will eventually become never ending and repetitive. It may feel like you’re being productive, but you’re not necessarily investing in that pot of free time you’ll acquire later.

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How To Be More Productive Using Time Assets

There are many ways you can subtly implement time assets into your daily work life. Sit down and think of ways you can streamline your daily tasks. Are there ways you could do them differently?

  • Set up automation systems that send out emails, updates, blog posts, articles.
  • Set up scheduling systems that take out a lot of the back and forth dealings with colleagues and clients.
  • Make use of money tracking apps such as EasyCost to translate your work tasks into monetary terms so as to decide what you plan to do will lead to time debts or not.

At the end of the day, we all want to learn how to be more productive and so we must think of time assets as a system that takes away unnecessary work and works for us as an invisible assistant. If you constantly fill your day with time debts then no matter how productive you are or how hard you work, it’ll be the same every day.

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So when it comes to your 24 hours, be smart and use those time assets to create more time, productivity and efficiency in your work life!

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Jenny Marchal

A passionate writer who loves sharing about positive psychology.

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Last Updated on September 24, 2020

11 Things You Should Minimize for a Better Life

11 Things You Should Minimize for a Better Life

Ever heard the statement less is more? Is that a reality in your life or is that an area you are struggling with? Below are 11 different areas you can look at in your life to start to reduce as you focus on building a better life.

Let’s get to it:

Your Stuff

I call it stuff vs possessions. Stuff is what adds clutter in your life. It could be shoes, curios from the cute store in your town or excess appliances you need to throw out but never do. What is it that is overtaking your house that if you moved away you wouldn’t need it at all? Plan a Sunday afternoon throw out session. If throwing out doesn’t sit right then give it away to goodwill.

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Your Acquaintances

How many people are you interacting with throughout the week that don’t leave you feeling good about yourself? Who inspires you? Spend time with those people. Too often we keep people in our lives that we are no longer a fit for. Having too many old acquaintances adds to the excess in your life. If the relationship isn’t a win-win for you both then take a step back and focus on those that do.

Your Goals

Motivated to write out your list of goal for the next month or 3 months? That is awesome. Just a few works of caution. Don’t write down too many. Often people write down over ten goals. The brain can only remember so much and the reality is you won’t get to them all. I suggest you look at your goals with the mindset of single digits. No more than ten, but ideally less than five. Keep the list focused and realistic.

Your Commitments

A new favorite buzz saying in the self-help world is “No is the new Yes”. Take a moment to think about that saying. If you started saying no more how would your week and life look? Would you have more time to commit to the important goals and people in your life? Start to practice saying No when a request comes your way that you don’t want to do. If that feels too harsh try responding with these words “Let me get back to you”. Go away and come back with a no when you are in stronger mindset to say that.

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Your Multitasking

I am giving you permission to stop multitasking. We used to be told that multitasking was a good practice. We look so busy and aren’t we getting a lot done? In fact, no. Multitasking isn’t possible with the way our brain is wired. We need to focus on one key thing and keep our attention on that item until it is complete.

Your Newsfeed

I consider all the information from the Internet that is being feed into our smartphone, laptop and brain as “the newsfeed.” It doesn’t add to having more knowledge, it adds to information overload. Build time in your day or week when you are completely offline. I recommend turning your wireless off or setting your smart phone to airplane mode.

Your Cards

Open up your wallet and take a look inside. What is in it? For most of us it is more than one store, charge or loyalty card. Too many cards add to extra spending, bills and lack of clarity of where our money goes. Look at what cards you truly need and use. Get rid of the rest (scissors work!).

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Your Mail

Both the old style (postal) and your email inbox are areas to minimize. Look at ways to get off catalogs or reduce the magazine subscriptions as you never read all of them anyway. Figure out what mail, e.g. bank statements, can be changed to digital mail only. Try the same with your inbox. Sites like unroll.me can tell you how many email newsletters you are subscribed to and you can take your name off the list that you know longer need.

Your Sitting Time

Too much time in front of the screen is not good for the posture and health of your body. Try setting a timer so every 50 minutes you get up and stretch or go for a five minute walk. We don’t realize how bad our posture is when we sit for long periods of time. The studies on sitting disease are what led to standing and walking desks to be invented. If your office doesn’t have that get into a regular habit to stand and walk often in your day.

Too much time by yourself can led the mind to wander. When the mind wanders it will often return with negative thoughts and beliefs. While a walk by yourself and some downtime is rejuvenating take notice if you start to feel un- inspired or a little sad and make sure you aren’t spending too much time in your own company. This is especially important for those of us who work from home. Make sure to have people interaction throughout your day.

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Your Lack of Belief

If you want to make a change or achieve a goal in your life you need to truly, 100 percent believe you can. If you don’t believe in yourself then why should anyone else?

The difference between a successful person and someone struggling can be as simple as a mindset switch to believe that they will succeed.

What areas can you minimize to create more happiness, focus and productivity in your life? Implement just a handful from the list and you will find that the mindset of ‘Less is More’ will be what leads you on the path to a better life!

Featured photo credit: Samantha Gades via unsplash.com

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