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7 Tools To Help You Build And Automate Your Online Business

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7 Tools To Help You Build And Automate Your Online Business

Online businesses can be ideal for passive income, once you get them up and running. One of the keys to making your online business successful is to make sure that as many details as possible run on their own; you don’t need to touch them every day. You can do this through delegation, if you’re a large enough organization, but many online businesses are made as lean as possible.

These seven tools will help you manage your online business while keeping your time focused on the important parts of managing your company.

Make marketing campaigns happen on time

When you’re setting up a marketing campaigns, we often suggest that you create an editorial calendar to make sure you’re not repeating yourself, and you’re covering topics in a timely fashion. Hootsuite both lets you schedule your posts for the key moment in the future to make a maximum impact, and lets you track the effect of your posts across your networks.

You can add many of the most popular networks to your dashboard, allowing you to spread your posts quickly and easily without logging in and out of everything. You may also be able to avoid getting distracted by last night’s live tweeting of your favorite show.

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Send high-quality email newsletters with minimum workload

One key in the modern era of blogs and social media is to make sure that you have access to as much of your contact list as possible. Facebook has repeatedly shown its willingness to change algorithms to make it more difficult for businesses to reach their followers. Enter Mailchimp, a great newsletter tool that allows you to access your mailing list at any time.

You can design graphic newsletters, more simple text based ones, or something in between, and when the next big social network arrives, you can easily invite your followers to join you there as well!

Events planning and registration

If your company organizes events for customers or signs people up for online seminars or classes, keeping events running smoothly can be a trial. Events Planner helps. Integrating seamlessly into your WordPress design, the plug-in lets you manage an unlimited number of events.

You can offer both individual and group registrations, see a list of attendees, send email reminders and offer discounts. You can set up your registration forms in any way you need to. You can accept a wide variety of payment types and create discounts as necessary. Plan your training and then let Events Planner collect fees and remind everyone to attend on time.

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Distribute document templates easily and seamlessly

For many businesses, branding of documents is an important element of presenting a consistent message to the world outside your company. Businesses often struggle when a template is updated, finding that people have old copies saved on their computers, or that someone can’t access the right network folder.

With Templafy, you upload a document template once, and everyone in your organization seamlessly accesses it. Problems solved. Anywhere your employees can access the Internet, they have the templates they need to do their work.

Eliminate in-office email with a team messaging app

How much time do you lose in a day to inter-office mail? If you need to quickly communicate with coworkers, a team messaging app can be much more efficient. Slack lets businesses organize their conversations around channels, making them easy to follow. Sorting through information at a later date is easier. Private channels can be created for more sensitive topics, and you can even private message someone for a quick one-on-one conversation. You can also easily share files through this platform.

Private channels can be created for more sensitive topics and you can even private message someone for a quick one-on-one conversation. You can also easily share files through this platform.

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Checking your email can easily become a frustrating time-suck, while using team-messaging keeps users more on task and focused on the moment.

Innovative printed products to offer as freebies

Many companies focus on giving away items at trade shows, prizes online, or with orders of a certain size. It can be difficult to know what types of freebies will give you the biggest boost for your buck, but if you can dream it, odds are The Printful can make it. From posters to leggings, their options are incredible. And if you want to make your company logo into a sideline business instead of a freebie, the site can even help you set up an online shop where you can sell your designs. You can also create mockups on the site which you can then use for your own marketing.

And if you want to make your company logo into a sideline business instead of a freebie, the site can even help you set up an online shop where you can sell your designs. You can also create mockups on the site which you can then use for your own marketing.

Generate leads and improve sales options

For many businesses, Salesforce is considered one of the most involved ways of automatic different aspects of following up on sales leads, tracking the sales funnel and determining what’s working and what isn’t. As one of the most expansive customer relationship management (CRM) programs available, Salesforce is accessed entirely through the Internet.

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This lets employees do their work anywhere, they have an Internet connection, inside or outside of the office. It is most well-known for its sales modules, allowing users to track opportunities and manage contacts from all over, but there are also available modules for marketing, analytics and service.

The software is also so well-known now that some companies can custom design modules to work with the Salesforce CRM, allowing for ultimate customization. Businesses pay based on the number of users accessing the app and the program is generally agreed to scale well with business size.

Business owners have a lot on their plate. They need to manage the overall business, create marketing strategies, delegate tasks and make sure everything runs smoothly.

Especially if a business is just getting off the ground, CEOs tend to wear many different hats. By automating whatever they can, they free up their time to focus on the really crucial business tasks, instead of posting social media updates and making sure that all the computers in the office have up to date forms, and of course, these are just a few of the available tools to help your business move to the next level.

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What tools have you used for your business to improve the company environment and push things into a higher gear?

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Margarita Hakobyan

MBA from the University of Utah

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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Featured photo credit: Anete Lūsiņa via unsplash.com

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