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How to Encrypt Your Cloud Files

How to Encrypt Your Cloud Files

Just a few years ago, keeping files secure was a simple task—you could move them to a thumb drive, delete any duplicate copies, and store the thumb drive in a safe location. As technology has advanced, however, data security has had to adapt to usability, and that means adjusting for Cloud sharing and storage.

Moving your secure documents and files into Cloud storage can feel risky, but you can combat the risk with proper encryption. If you’re new to the realm of data encryption and Cloud storage, keep reading to learn what encryption is and how you can use different encryption methods to keep your Cloud-based files safe and secure.

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What Is Encryption?

Every file or piece of data on a computer exists as a series of characters that gets interpreted by various programs on your computer. In its most basic form, encryption uses a predetermined pattern to change those characters, scrambling them so they can’t be used. Only the user who holds the encryption key—usually accessed with a password—can unscramble the data again.

Once used almost exclusively by security techs, encryption is now a tool that can and should be used by the masses. In the words of Taylor Miller, security expert at ATTSavings, “Encryption is no longer the purview of government officials and hackers; it has never been easier to make your files safe.”

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There are many procedures used for encryption, but Advanced Encryption Standard (AES) is among the most secure out there. Files can be encrypted to AES in three ways: native password-based encryption, app-based encryption, or Cloud-based encryption. Here’s a closer look at each method.

1. Native, Password-Based Encryption

If you have ever used password protection on a document with Microsoft Office, you’ve used a form of native encryption. This encryption method is fairly basic, but it can be effective if you’ve chosen a complex, hard-to-crack password. Word, Excel, and PowerPoint all have password-based encryption options, as does Adobe Acrobat.

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Pros:

  • Native encryption is easy to use—you don’t have to go through another program to handle the encryption.
  • Native encryption requires no external software, and other users can access your files simply by knowing the password.

Cons:

  • Depending on the program you’re working with, there may not be a native encryption option.
  • Natively encrypted files may run into compatibility problems between different versions of the same software.
  • On certain programs, AES isn’t set as the default encryption standard. In these instances, you may need to change the encryption setting to AES, which ensures maximum security.

2. Application-Based Encryption

If you want to go a step beyond native, password-based encryption, consider using an encryption software application. These apps have become very user friendly in recent years. Some programs allow you to encrypt entire folders or directories, providing automatic encryption for any additional files uploaded to those locations.

Pros:

  • Application-based encryption programs allow you to encrypt most files, regardless of the programs they come from.
  • Depending on the software you choose, you may be able to encrypt many files at once.
  • These programs often allow you to select your level of encryption.

Cons:

  • If you intend to share encrypted files, the users you share with may need to have the same encryption software.
  • While many encryption packages are free for private use, using a program commercially often requires the purchase of a commercial license, which can be very expensive.
  • You will likely need to move files out of your Cloud storage account before editing them to ensure proper encryption.

3. Cloud-Based Encryption

Some Cloud storage services have built-in encryption to protect your data. This method is good to use in tandem with another method listed here, as it effectively doubles up on the protection you’ve already got. Do note that not all Cloud storage providers offer encryption, so you’ll want to clarify what security protocol—if any—your host uses.

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Pros:

  • Like application-based encryption, Cloud-based encryption allows for encryption of any file, no matter which program the file or data originated in.
  • Depending on the Cloud service you choose, encryption may be automatic.
  • You won’t need any additional programs to decrypt the data you access.
  • Collaborators can easily access Cloud-encrypted files without compatibility issues—all they need is the password to access the hosting account.

Cons:

  • Like offline encryption software, using encrypted Cloud hosting commercially will likely require extra money for licensing.
  • Some services store encryption keys internally, which can be problematic if the host experiences a breach.

Cloud hosting makes collaboration—especially long-distance collaboration—much easier than it used to be. But that increased ease of use, needs specialized security to back it up. Fortunately, encryption is a great way to ameliorate some of those Cloud-based risks, so use one or more of the above methods to help ensure your data stays protected.

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Last Updated on November 5, 2019

5 Best Language Learning Apps to Master a New Language

5 Best Language Learning Apps to Master a New Language

Learning a new language is no easy feat. While a language instructor is irreplaceable, language learning apps have come to revolutionize a lot of things and it has made language learning much easier. Compared to language learning websites, apps offer a more interactive experience to learn a new language.

The following language learning apps are the top recommended apps for your language learning needs:

1. Duolingo

    Duolingo is a very successful app that merged gamification and language learning. According to Expanded Ramblings, the app now counts with 300 million users.

    Duolingo offers a unique concept, an easy-to-use app and is a great app to accompany your language acquisition journey. The courses are created by native speakers, so this is not data or algorithm-based.

    The app is free and has the upgrade options with Duolingo Plus for $9.99, which are add free lessons. The mobile app offers 25 languages and is popular for English-speaking learners learning other languages.

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    Download the app

    2. HelloTalk

      HelloTalk aims to facilitate speaking practice and eliminate the stresses of a real-time and life conversation. The app allows users to connect to native speakers and has a WhatsApp like chat that imitates its interface.

      There is a perk to this app. The same native speakers available also want to make an even exchange and learn your target language, so engagement is the name of the game.

      What’s more, the app has integrated translation function that bypasses the difficulties of sending a message with a missing word and instead fills in the gap.

      Download the app

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      3. Mindsnacks

        Remember that Duolingo has integrated gamification in language learning? Well, Mindsnacks takes the concept to another level. There is an extensive list of languages available within the app comes with eight to nine games designed to learn grammar, vocabulary listening.

        You will also be able to visualize your progress since the app integrates monitoring capabilities. The layout and interface is nothing short of enjoyable, cheerful and charming.

        Download the app

        4. Busuu

          Bussu is a social language learning app. It is available on the web, Android, and iOS. It currently supports 12 languages and is free.

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          The functionality allows users to learn words, simple dialogues and questions related to the conversations. In addition, the dialogues are recorded by native speakers, which brings you close to the language learning experience.

          When you upgrade, you unlock important features including course materials. The subscription is $17 a month.

          Download the app

          5. Babbel

            Babbel is a subscription-based service founded in 2008. According to LinguaLift, it is a paid cousing of Duolingo. The free version comes with 40 classes, and does not require you to invest any money.

            Each of the classes starts with with a sequential teaching of vocabulary with the help of pictures. The courses are tailor made and adapted to the students’ level, allowing the learning to be adjusted accordingly.

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            If you started learning a language and stopped, Babbel will help you pick up where you started.

            Download the app

            Takeaways

            All the apps recommended are tailored for different needs, whether you’re beginning to learn a language or trying to pick back up one. All of them are designed by real-life native speakers and so provide you with a more concrete learning experience.

            Since these apps are designed to adapt to different kinds of learning styles, do check out which one is the most suitable for you.

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            Featured photo credit: Yura Fresh via unsplash.com

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