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You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

Answer this riddle: What is more precious than gold, cannot be bought, earned, or saved and you never have enough of it?

The answer of course is time!

Time is elusive, fleeting and precious. We are only allotted so much during our lifetime and learning to manage it better, is the best way to maximize the time we do have. One of the top ways to make the most of your time is to utilize the 80/20 rule.

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The 80/20 Rule: The Law of the Vital Few

The 80/20 rule or the Pareto Principle (named after Italian economist Vilfredo Pareto) operates on the premise, that in general, 80 percent of an outcome is derived from just 20 percent of the input or effort. This rule is most often referenced to and utilized in business settings. Consider the following examples:

  • 80% of problems can be attributed to 20% of causes
  • 80% of a company’s profits comes from 20% of its customers
  • 80% of a company’s complaints come from 20% of its customers

However, the fundamental truth that underlies this principle has been proven to be true in just about every context conceivable:

  • 80% of crimes are committed by 20% of the population
  • 80% of victories in sports come from 20% of the teams
  • 80% of all wealth is owned by 20% of the people

The truth is so much of our time and energy is wasted doing things that produce little to no real or valuable output. Imagine what you could accomplish or where you could be if you were able to cut your overall lack of productivity in half?

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Maximize your time using the 80/20 Rule

Now that we clearly understand the rule of 80/20, we can all agree that we do waste a lot of time. In a world filled with mundane, arduous and tedious tasks, how do we actually apply this rule in our everyday lives?

Great question! Below are a few simple tips to help you begin to better maximize your time and ensure your efforts yield higher and more meaningful results:

1. Learn to prioritize

This is by far the most vital component in proper time management and optimizing the 80/20 principle in your everyday life. In order to do this, a conscience and intentional shift in thinking must occur. Instead of mindlessly performing routine tasks, learn how to shorten or cut the ones that yield very little outcome from your routine. We are all aware that certain things must be done that are time-consuming and do not add value to our daily lives. Things like commuting, cooking, cleaning, ironing clothes, grocery shopping (you get the picture), must be done, but ultimately have very little to do with our goals, passions or overall quality of life. Yet, so much of our time is spent on these types of activities.

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2. Learning to better schedule

Learning to better schedule, shorten or the better yet, outsource these things whenever possible is key to establishing the 80/20 ratio in your daily life. Hire someone to cut the grass, take public transportation or Uber to work and spend that time responding to emails or for planning your schedule.

3. Set and modify your goals frequently

Clearly defined goals that are always in the forefront of your mind helps you stay focused and helps you with prioritization. Map out a path to achieving your goals and adjust frequently. Life happens and plans are derailed. When you find yourself drifting off course, regroup and recalculate as quickly as possible. Try to spend as little time as possible on things that do not directly drive you toward your goals.

4. Establish the correct effort-reward balance

Establish the correct effort-reward balance for all activities: This is done by first evaluating the reward that comes from the task and then determining the amount of effort required. For example, if the task is making your bed every morning, for most of us, the reward for a well-made bed is very minimal, therefore the effort (time and energy) spent making the bed should also be minimal (or skipped altogether). I know some of you (like me) are perfectionists and like to do everything to the best of your ability, which is very admirable, but not practical or effective. Learn to give the best of  yourself to the things that really matter and the other things get the best of what you have left.

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Downsize and simplify- 80/20 in Action

Putting this principle into action is actually fairly simple. Start by asking yourself some of the following questions:

  • What are the 20% of your possessions you get the most value out of?
  • What do you spend 20% of your time doing that gives you 80% of your happiness?
  • Who are the 20% of people you’re close to who make you the happiest?
  • What are the 20% of the clothes you wear 80% of the time?
  • What are the 20% of foods you eat 80% of the time?

Chances are you answered all of these questions fairly easily. You’ve just never considered them before. Now that you’ve answered them, you are ready to and can easily focus on becoming more efficient in your life. For instance, the 80% of people you spend time with who only add 20% of the pleasure in your life – spend less time with them. The 80% of the stuff that you use 20% of the time – throw it out or sell it. The 80% of the clothes you only wear 20% of the time – get rid of them

Obviously, the 80/20 rule is not necessarily a rigid dictum to live by. Think of it as a tool and a lens to view aspects of your life. The overall goal is to simplify your life and to spend your most precious commodity wisely.

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Denise Hill

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Last Updated on December 17, 2018

Read this and stop feeling overwhelmed…for good!

Read this and stop feeling overwhelmed…for good!

We live in a time of productivity overload.

Everywhere you turn are articles and books about how to be more productive, how to squeeze 27 hours of work out of every 24, how to double your work pace, how to do more and more all in the name of someday getting out of the rat race. Well this is about the side effects of those ideas. If we aren’t multitasking, we feel lazy. If we aren’t doing everything, we feel like we’re slacking. We compare ourselves to others who we think are doing more, having more, getting more and achieving more, and it’s driving us crazy. We feel overwhelmed when we think we have too much to do, too much is expected of us, or that a stressor is too much for us to handle. And we respond by lashing out with emotions of anger, irritability, anxiety, doubt and helplessness.

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This season especially is the most stressful time of year. Between the holidays, final exams, family gatherings and general feelings of guilt that it’s the end of the year, it’s easy to get overwhelmed thinking of all the things you still need to get done. But if you use these tips, not only will you get the important stuff done, you’ll keep your sanity while doing it!

    Is this you?

    Change your thought pattern-stop thinking negatively

    When you feel overwhelmed, the first thing you do is start thinking negatively or begin to resent why it’s your responsibility in the first place! The first thing you have to do is to stop! Stop thinking negatively immediately. Instead, focus on the positive. If you’re stuck in traffic, think of how great it is to have some time to yourself. If you’re rushing trying to get things done by a deadline, think how lucky you are to have a purpose and to be working towards it. If you’re stressing about a final exam, think of how fortunate you are to be given the opportunity of higher education. After you’ve changed your thought patterns, you must then say to yourself “I can do this.” Keep saying it until you believe it and you’re more than halfway to ending feeling overwhelmed.

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    Take a deep breath/change your body posture

    When you’re stressed certain things happen to your body. You start to breath shallowly, you hunch over, you immediately tense up and all that tension drives your feelings of stress even more. Relax! Straighten your posture and take at least ten deep, cleansing, breaths. Force yourself to smile and do something to change your state. It could be as simple as giving yourself a hug or as silly as clapping your hands three times, throwing them up in the air and shouting “I GOT THIS!” Think to yourself, how would I sit/stand if I had perfect confidence and control of the situation?

    Focus on right now

    Now that you are in a better state of mind and are no longer thinking negatively, you need to focus on the here and now. Ask yourself this question: What is the most important thing I have control of and can act on right now? Keep asking yourself this until you have a concrete next step.

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    Take Action

    Now that you know what’s most important and what to do about it, do it! Start with the first step and focus on getting that done. Don’t worry about anything else right now, just on what your first step is and how to get it done. Once that’s done with, determine the next most important step and get that done.

    Let go of what you can’t control (the gambler’s theory)

    Seasoned gamblers understand the importance of due diligence and knowing when to let go. The Gambler’s Theory is that once your bet is placed there is nothing you can do, so you might as well relax and enjoy the process. The time to worry is when you’re figuring out the best odds and making the decision of what to bet when you can actually take action. I used this one a lot in college. After an exam, there is absolutely no point in stressing about it. There’s nothing you can do. And the same goes for feeling overwhelmed. If you can do something about your situation, do it, focus and take action. But if you’ve done what you could and now are just waiting, or if you’re worried about something you have no control over, realize that there’s no point. You might as well relax and enjoy the moment.

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    yoga-422196_1280
      Relax and enjoy the moment

      Stop feeling guilty

      Finally, stop comparing yourself to others. If you are at your wits end trying to keep up with what you think you should be doing, you aren’t being fair to yourself. This isn’t to say that you shouldn’t strive for improvement, just don’t go overboard because you feel like you have to. Only you know what’s really important to you, and your personal success journey so focus on what your top priorities are, not someone else’s.

      Everyone feels overwhelmed sometimes. The important thing is to realize it’s normal and that you can do something about it by taking focused and deliberate action. Happy Holidays!

      Featured photo credit: Stress Therapy via flickr.com

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