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You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

Answer this riddle: What is more precious than gold, cannot be bought, earned, or saved and you never have enough of it?

The answer of course is time!

Time is elusive, fleeting and precious. We are only allotted so much during our lifetime and learning to manage it better, is the best way to maximize the time we do have. One of the top ways to make the most of your time is to utilize the 80/20 rule.

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The 80/20 Rule: The Law of the Vital Few

The 80/20 rule or the Pareto Principle (named after Italian economist Vilfredo Pareto) operates on the premise, that in general, 80 percent of an outcome is derived from just 20 percent of the input or effort. This rule is most often referenced to and utilized in business settings. Consider the following examples:

  • 80% of problems can be attributed to 20% of causes
  • 80% of a company’s profits comes from 20% of its customers
  • 80% of a company’s complaints come from 20% of its customers

However, the fundamental truth that underlies this principle has been proven to be true in just about every context conceivable:

  • 80% of crimes are committed by 20% of the population
  • 80% of victories in sports come from 20% of the teams
  • 80% of all wealth is owned by 20% of the people

The truth is so much of our time and energy is wasted doing things that produce little to no real or valuable output. Imagine what you could accomplish or where you could be if you were able to cut your overall lack of productivity in half?

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Maximize your time using the 80/20 Rule

Now that we clearly understand the rule of 80/20, we can all agree that we do waste a lot of time. In a world filled with mundane, arduous and tedious tasks, how do we actually apply this rule in our everyday lives?

Great question! Below are a few simple tips to help you begin to better maximize your time and ensure your efforts yield higher and more meaningful results:

1. Learn to prioritize

This is by far the most vital component in proper time management and optimizing the 80/20 principle in your everyday life. In order to do this, a conscience and intentional shift in thinking must occur. Instead of mindlessly performing routine tasks, learn how to shorten or cut the ones that yield very little outcome from your routine. We are all aware that certain things must be done that are time-consuming and do not add value to our daily lives. Things like commuting, cooking, cleaning, ironing clothes, grocery shopping (you get the picture), must be done, but ultimately have very little to do with our goals, passions or overall quality of life. Yet, so much of our time is spent on these types of activities.

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2. Learning to better schedule

Learning to better schedule, shorten or the better yet, outsource these things whenever possible is key to establishing the 80/20 ratio in your daily life. Hire someone to cut the grass, take public transportation or Uber to work and spend that time responding to emails or for planning your schedule.

3. Set and modify your goals frequently

Clearly defined goals that are always in the forefront of your mind helps you stay focused and helps you with prioritization. Map out a path to achieving your goals and adjust frequently. Life happens and plans are derailed. When you find yourself drifting off course, regroup and recalculate as quickly as possible. Try to spend as little time as possible on things that do not directly drive you toward your goals.

4. Establish the correct effort-reward balance

Establish the correct effort-reward balance for all activities: This is done by first evaluating the reward that comes from the task and then determining the amount of effort required. For example, if the task is making your bed every morning, for most of us, the reward for a well-made bed is very minimal, therefore the effort (time and energy) spent making the bed should also be minimal (or skipped altogether). I know some of you (like me) are perfectionists and like to do everything to the best of your ability, which is very admirable, but not practical or effective. Learn to give the best of  yourself to the things that really matter and the other things get the best of what you have left.

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Downsize and simplify- 80/20 in Action

Putting this principle into action is actually fairly simple. Start by asking yourself some of the following questions:

  • What are the 20% of your possessions you get the most value out of?
  • What do you spend 20% of your time doing that gives you 80% of your happiness?
  • Who are the 20% of people you’re close to who make you the happiest?
  • What are the 20% of the clothes you wear 80% of the time?
  • What are the 20% of foods you eat 80% of the time?

Chances are you answered all of these questions fairly easily. You’ve just never considered them before. Now that you’ve answered them, you are ready to and can easily focus on becoming more efficient in your life. For instance, the 80% of people you spend time with who only add 20% of the pleasure in your life – spend less time with them. The 80% of the stuff that you use 20% of the time – throw it out or sell it. The 80% of the clothes you only wear 20% of the time – get rid of them

Obviously, the 80/20 rule is not necessarily a rigid dictum to live by. Think of it as a tool and a lens to view aspects of your life. The overall goal is to simplify your life and to spend your most precious commodity wisely.

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Denise Hill

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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