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You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

You’ll Never Complain Of Not Having Enough Time If You Can Apply This Rule

Answer this riddle: What is more precious than gold, cannot be bought, earned, or saved and you never have enough of it?

The answer of course is time!

Time is elusive, fleeting and precious. We are only allotted so much during our lifetime and learning to manage it better, is the best way to maximize the time we do have. One of the top ways to make the most of your time is to utilize the 80/20 rule.

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The 80/20 Rule: The Law of the Vital Few

The 80/20 rule or the Pareto Principle (named after Italian economist Vilfredo Pareto) operates on the premise, that in general, 80 percent of an outcome is derived from just 20 percent of the input or effort. This rule is most often referenced to and utilized in business settings. Consider the following examples:

  • 80% of problems can be attributed to 20% of causes
  • 80% of a company’s profits comes from 20% of its customers
  • 80% of a company’s complaints come from 20% of its customers

However, the fundamental truth that underlies this principle has been proven to be true in just about every context conceivable:

  • 80% of crimes are committed by 20% of the population
  • 80% of victories in sports come from 20% of the teams
  • 80% of all wealth is owned by 20% of the people

The truth is so much of our time and energy is wasted doing things that produce little to no real or valuable output. Imagine what you could accomplish or where you could be if you were able to cut your overall lack of productivity in half?

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Maximize your time using the 80/20 Rule

Now that we clearly understand the rule of 80/20, we can all agree that we do waste a lot of time. In a world filled with mundane, arduous and tedious tasks, how do we actually apply this rule in our everyday lives?

Great question! Below are a few simple tips to help you begin to better maximize your time and ensure your efforts yield higher and more meaningful results:

1. Learn to prioritize

This is by far the most vital component in proper time management and optimizing the 80/20 principle in your everyday life. In order to do this, a conscience and intentional shift in thinking must occur. Instead of mindlessly performing routine tasks, learn how to shorten or cut the ones that yield very little outcome from your routine. We are all aware that certain things must be done that are time-consuming and do not add value to our daily lives. Things like commuting, cooking, cleaning, ironing clothes, grocery shopping (you get the picture), must be done, but ultimately have very little to do with our goals, passions or overall quality of life. Yet, so much of our time is spent on these types of activities.

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2. Learning to better schedule

Learning to better schedule, shorten or the better yet, outsource these things whenever possible is key to establishing the 80/20 ratio in your daily life. Hire someone to cut the grass, take public transportation or Uber to work and spend that time responding to emails or for planning your schedule.

3. Set and modify your goals frequently

Clearly defined goals that are always in the forefront of your mind helps you stay focused and helps you with prioritization. Map out a path to achieving your goals and adjust frequently. Life happens and plans are derailed. When you find yourself drifting off course, regroup and recalculate as quickly as possible. Try to spend as little time as possible on things that do not directly drive you toward your goals.

4. Establish the correct effort-reward balance

Establish the correct effort-reward balance for all activities: This is done by first evaluating the reward that comes from the task and then determining the amount of effort required. For example, if the task is making your bed every morning, for most of us, the reward for a well-made bed is very minimal, therefore the effort (time and energy) spent making the bed should also be minimal (or skipped altogether). I know some of you (like me) are perfectionists and like to do everything to the best of your ability, which is very admirable, but not practical or effective. Learn to give the best of  yourself to the things that really matter and the other things get the best of what you have left.

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Downsize and simplify- 80/20 in Action

Putting this principle into action is actually fairly simple. Start by asking yourself some of the following questions:

  • What are the 20% of your possessions you get the most value out of?
  • What do you spend 20% of your time doing that gives you 80% of your happiness?
  • Who are the 20% of people you’re close to who make you the happiest?
  • What are the 20% of the clothes you wear 80% of the time?
  • What are the 20% of foods you eat 80% of the time?

Chances are you answered all of these questions fairly easily. You’ve just never considered them before. Now that you’ve answered them, you are ready to and can easily focus on becoming more efficient in your life. For instance, the 80% of people you spend time with who only add 20% of the pleasure in your life – spend less time with them. The 80% of the stuff that you use 20% of the time – throw it out or sell it. The 80% of the clothes you only wear 20% of the time – get rid of them

Obviously, the 80/20 rule is not necessarily a rigid dictum to live by. Think of it as a tool and a lens to view aspects of your life. The overall goal is to simplify your life and to spend your most precious commodity wisely.

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Denise Hill

Denise shares about psychology and communication tips on Lifehack.

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Last Updated on October 9, 2020

Find out How to Study Effectively With These 6 Tips

Find out How to Study Effectively With These 6 Tips

Learning is a lifelong endeavor and one that we can all hopefully learn to enjoy. One way to boost learning is through effective study techniques and habits. Once you learn how to study effectively, learning will get significantly easier, both in the classroom and out.

There are several study habits that are pivotal to know in order to study effectively and properly. These techniques could be the deciding factor as to whether you pass or fail or, more importantly, learn. These 6 techniques will help you learn how to study effectively.

1. Take Notes

In order to study, a person is required to understand what he or she is learning. A great way of understanding/learning is by making notes of the content you are reading[1]. Note-taking may including making linear notes, diagrams, charts, etc.

The key to taking notes when learning how to study effectively is limiting your notes to the most important and complex information, and making it all as simple as possible. Trying to write down everything you hear is a recipe for disaster, as you will simply become overwhelmed when looking back at what you’ve written.

An exceptional note making style is using summaries. Summaries are a written record of all the important points in a short and concise version. They’re excellent for using when an exam is fast approaching. However, if this doesn’t work for the subject matter or if you’re more creative, try mapping instead[2].

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Use mind mapping when learning how to study effectively.

    2. Practice

    Studying is meant to enable you to apply your learned knowledge to real life situations, so if you want to learn how to study effectively, focus on practice.

    The best way to study is by practicing with realistic examples and questions. As one TED article points out, “Practice is the repetition of an action with the goal of improvement, and it helps us perform with more ease, speed, and confidence”[3].

    For example, if you have a big interview coming up, how will you prepare for it? You’ll likely study types of questions typically asked in interviews. The most effective next step would be finding a friend to do a mock-interview with you. One article points out that “a mock interview helps you learn how to answer difficult questions, develop interview strategies, improve your communication skills, and reduce your stress before an actual job interview”[4].

    Placing yourself in these kinds of practice testing situations will help you recreate the emotions you’ll likely feel in the actual situation, so you won’t be taken off guard when the time comes.

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    3. Improve Your Study Area

    Often enough, we study in a place that we feel comfortable in, but this has both pros and cons. Make sure that the room you’re studying in is not too cold or too warm. A cold room will make you feel uneasy, whereas an overly warm room will make you feel lethargic and lazy.

    Ensure that it’s not in an area with a lot of traffic that will work to distract you. If there is a lot of distracting background noise, consider putting on some relaxing music to drown it out[5].

    Furthermore, ensure that your study space is free of clutter. Research shows that clutter significantly increases chances of procrastination[6]. Other studies have suggested that having excess clutter can increase stress and levels of cortisol. Therefore, if you really want a productive study hour, make sure your workspace is clean first.

    4. Eliminate Distractions

    You may need to decipher between a distraction and an interruption when learning how to study effectively. A distraction can come in the form of open social media pages or a crying child, whereas an interruption can be anything from a phone ringing to an unexpected visitor showing up.

    While interruptions are nearly impossible to control, it is possible to eliminate the majority of distractions for certain periods of time. Choose a time when you’re alone or it’s quiet enough for you to study. It takes a lot of concentration to study properly, and there’s no guarantee that you can focus again once your train of thought is disturbed.

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    If you have to use your computer to study, close out of all social media pages. If you have small children, ask your partner to keep them occupied in the meantime. There is often a solution for the distractions that each of us have to deal with in life, so get creative.

    5. Set Goals

    In order to make progress with your studies when learning how to study effectively, it’s great if you set mini goals or objectives for yourself. Set out an allocated amount of work you want to complete for a day and make sure you do it. Every time you accomplish a mini goal, reward yourself with some free time. This will assure that you’re properly motivated and certainly won’t suffer from a burn out from over-studying.

    Deadlines can be hugely helpful in motivating us to get things done. One study suggests that “as we approach a deadline, or get near to completing a task, this has the effect of reducing ‘opportunity costs’ – essentially, the lure of all the other things you could be doing instead”[7].

    If you know you have a big exam coming up in a day or two, make a deadline for yourself. For example, tell yourself: “I will read these three chapters before 10 pm tonight.” You can even set a reward for when you complete your goal on time.

    You can read more on creating effective deadlines in this article.

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    6. Follow a Healthy Routine

    When learning how to study effectively, a healthy routine is important to your success. Your body needs to brace itself for intense studying, which is why you should get at least 8 hours of sleep, keeping in mind that the amount of time you sleep before 12 counts the most.

    Have a proper diet, including not living off energy drinks or takeout. A proper diet consists of 3 to 5 meals a day with average portions. If you need energy, opt for whole grains instead of processed grains to ensure your body is able to slowly process the food, offering consistent energy for the study session ahead.

    The greatest obstacle to face is having a balanced lifestyle, as studying is very time and energy consuming, which is why an overall healthy lifestyle is highly recommended.

    Final Thoughts

    Whether you’re studying for a big interview, a final exam, or a certification, learning how to study effectively is crucial to your success. Follow the tips above to ensure that the time you spend studying is time used well.

    More Tips on Studying Effectively

    Featured photo credit: Windows via unsplash.com

    Reference

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