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7 Creative Tricks to Save Your Time and Boost Work Productivity

7 Creative Tricks to Save Your Time and Boost Work Productivity

This is one of the never ending subjects all busy people think about on a daily basis. There are various methods people use to boost their work productivity and many theories as to how one should approach this issue. We always want to achieve more and use the most of our each day.

In spite of all of the information you can find online on this topic, I feel like most of the advice really misses the point. It’s not about having thousands of solutions such as gadgets or habits up your sleeve. Having so many things to think about and organize is really only taking away your time and not helping you make the most out of it.

A lot of people end up being disrupted by their gadgets, apps, and habits because they miss the point. The point is not to adopt as many tricks as you can, but instead to use them properly. If you approach things the right way, they can work in your favor. If not, you will not achieve any results, and you will feel even more stressed than before.

1. Create a list of things you absolutely must do.

Create a short list, either on some phone app or on a piece of paper. This list should include the things that are essential to be done during that day and you should consider it sacred. You should use it as a reminder so that you don’t lose focus of what’s important. Create a couple of columns that shortly outline what must be done, or if you have to, add short specifics that concern that task.

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It should not be more complicated than that. This is your code, and you must stick to it at all times. Never allow something else to get in your way of achieving the goals you’ve set for a certain day. This brings us to the next trick.

2. Don’t allow yourself to get sucked in.

Saying to yourself “I must stay on schedule” is easy, but it’s often a hard thing to achieve, especially if you have an important position and everyone wants a piece of you. I can’t even count the number of days I woke up in the morning thinking that I won’t let anyone disrupt my plans during the day, and realizing after work that what happened was the complete opposite.

3. Use tools and apps.

You have probably created lists or flash cards with your responsibilities at some point, to see if that will motivate you to be more productive. To be honest it can work to some extent, but just like anything else, it can become tedious after some time.

A more interesting way of keeping track and increasing productivity is by using apps and tools. For example, at my workplace, we try different management tools just to keep things neatly organized and more entertaining. We use things like Toggl to collaborate on group projects, to have a smooth workflow and task distribution and to keep track of time. When you complete a project and know just how long it took you to complete it, you treat that time as a high score. Afterwards, you work harder in order to beat the record.

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We have also used Basecamp and Trello, since these apps can also work for group projects. However, it does not mean that you cannot use these tools outside the workplace as well. You can create lists of responsibilities and reminders can pop up on your computer or smartphone. You can even use it as a family, to distribute chores amongst each other. Give it a try; it really works.

4. Create hourly challenges.

This thing does not have an official name, although some people love to say – “get in the zone” but I just call it an hourly challenge. Basically, you challenge yourself to be fully focused and devoted to work for a whole hour. You set an alarm to go off, and once you start, you are not allowed to do anything outside of the task at hand.

Whenever we work, we tend to doze off and we just allow our train of thought to navigate our thinking, but if you are one hundred percent focused on your task for a whole hour, you will see just how much you can accomplish.

It’s important that you take a short break afterwards, before you get into another hourly challenge, because avoiding this can be really mentally exhausting.

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5. Take small breaks.

One thing that can seriously harm your productivity is work overload. You take on additional tasks and go all out on one day, and then you have a hard time mustering enough willpower to continue to work on the following day or for a whole week. It’s important that you do not overburden yourself, and that you take on moderate portions of your workload.

If you combine the hourly challenge with enough small breaks, you can get everything done really fast. Plus, you’ll have the rest of your day to recharge, and you won’t have an impression that you are exhausted, which will allow you to continuously work at the same level of productivity. With small breaks, you won’t get more work done, but you will manage to maintain the same level of healthy productivity, which is rather important.

6. Segment more copious tasks.

If there is one thing that will discourage you, it’s massive projects. When you know that you are going to work for a whole day, but you still won’t be able to complete the entire task, you will only end up feeling bad. So, when this happens, you need to segment the tasks into smaller parts, and view those smaller parts as daily tasks. It will make it easier for you to track your progress, and have a better sense of achievement after each day.

7. Group work.

Lastly, if you are having a hard time focusing, maybe you should try working in groups, provided that these groups consist of people who are eager to get the job done. When you are working in a group, you get that inner pressure of not wanting to hinder anyone, so you stay focused. You do not want to come off as irresponsible, so you force yourself to pay attention and be involved.

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To sum up, people very often face this problem, and it’s perfectly natural to lose enthusiasm. So, in order to solve these problems you need to innovate and try different tactics, you can also switch your tasks and do something a bit different, so that you are not doing the same things each day. It will also be useful to give group work a try or to try to come up with challenges to motivate yourself.

Feel free to use apps and to organize your tasks a bit differently to add more dynamics to your schedule, and you’ll be fine. Additionally, do not hesitate to fully utilize your holidays, and take a good rest, and make a good use of your free days, because if you want to stay productive on a long run you need to be fully rested.

Featured photo credit: https://pixabay.com/en/users/StartupStockPhotos-690514/ via pixabay.com

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Nemanja Manojlovic

Editor at MyCity Web

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Last Updated on February 21, 2019

How to Stop Information Overload

How to Stop Information Overload

Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

This has to stop somewhere. And it can.

As the year comes to a close, there’s no time like the present to make the overloading stop.

But before I explain exactly what I mean, let’s discuss information overload in general.

How Serious Is Information Overload?

The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

This sounds kind of strange…but bear with me.

When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

We even feel like we have to consume it. And that’s the real problem.

No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

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The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

But first, admit that information overload is really bad for you.

Why Information Overload Is Bad for You

Information overload stops you from taking action. That’s the biggest problem here.

When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

The belief that you need to be on this constant lookout for information is just not true.

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You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

How to Stop Information Overload (And Start to Achieve More)

So how to recognize the portion of information that you really need? Start with setting goals.

1. Set Your Goals

If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

Then once you have your goals, they become a set of strategies and tactics you need to act upon.

2. Know What to Skip When Facing New Information

Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

If it does, then ask yourself these questions:

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  • Will you be able to put this information into action immediately?
  • Does it have the potential to maybe alter your nearest actions/tasks?
  • Is it so incredible that you absolutely need to take action on it right away?

If the information is not actionable in a day or two, then skip it.

(You’ll forget about it anyway.)

And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

3. Be Aware of the Minimal Effective Dose

There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

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4. Don’t Procrastinate by Consuming More Information

Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

Don’t consume information just for the sake of it. It gets you nowhere.

The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

Procrastination – A Step-By-Step Guide to Stop Procrastinating

Summing It Up

As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

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Featured photo credit: Pexels via pexels.com

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