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7 Creative Tricks to Save Your Time and Boost Work Productivity

7 Creative Tricks to Save Your Time and Boost Work Productivity

This is one of the never ending subjects all busy people think about on a daily basis. There are various methods people use to boost their work productivity and many theories as to how one should approach this issue. We always want to achieve more and use the most of our each day.

In spite of all of the information you can find online on this topic, I feel like most of the advice really misses the point. It’s not about having thousands of solutions such as gadgets or habits up your sleeve. Having so many things to think about and organize is really only taking away your time and not helping you make the most out of it.

A lot of people end up being disrupted by their gadgets, apps, and habits because they miss the point. The point is not to adopt as many tricks as you can, but instead to use them properly. If you approach things the right way, they can work in your favor. If not, you will not achieve any results, and you will feel even more stressed than before.

1. Create a list of things you absolutely must do.

Create a short list, either on some phone app or on a piece of paper. This list should include the things that are essential to be done during that day and you should consider it sacred. You should use it as a reminder so that you don’t lose focus of what’s important. Create a couple of columns that shortly outline what must be done, or if you have to, add short specifics that concern that task.

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It should not be more complicated than that. This is your code, and you must stick to it at all times. Never allow something else to get in your way of achieving the goals you’ve set for a certain day. This brings us to the next trick.

2. Don’t allow yourself to get sucked in.

Saying to yourself “I must stay on schedule” is easy, but it’s often a hard thing to achieve, especially if you have an important position and everyone wants a piece of you. I can’t even count the number of days I woke up in the morning thinking that I won’t let anyone disrupt my plans during the day, and realizing after work that what happened was the complete opposite.

3. Use tools and apps.

You have probably created lists or flash cards with your responsibilities at some point, to see if that will motivate you to be more productive. To be honest it can work to some extent, but just like anything else, it can become tedious after some time.

A more interesting way of keeping track and increasing productivity is by using apps and tools. For example, at my workplace, we try different management tools just to keep things neatly organized and more entertaining. We use things like Toggl to collaborate on group projects, to have a smooth workflow and task distribution and to keep track of time. When you complete a project and know just how long it took you to complete it, you treat that time as a high score. Afterwards, you work harder in order to beat the record.

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We have also used Basecamp and Trello, since these apps can also work for group projects. However, it does not mean that you cannot use these tools outside the workplace as well. You can create lists of responsibilities and reminders can pop up on your computer or smartphone. You can even use it as a family, to distribute chores amongst each other. Give it a try; it really works.

4. Create hourly challenges.

This thing does not have an official name, although some people love to say – “get in the zone” but I just call it an hourly challenge. Basically, you challenge yourself to be fully focused and devoted to work for a whole hour. You set an alarm to go off, and once you start, you are not allowed to do anything outside of the task at hand.

Whenever we work, we tend to doze off and we just allow our train of thought to navigate our thinking, but if you are one hundred percent focused on your task for a whole hour, you will see just how much you can accomplish.

It’s important that you take a short break afterwards, before you get into another hourly challenge, because avoiding this can be really mentally exhausting.

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5. Take small breaks.

One thing that can seriously harm your productivity is work overload. You take on additional tasks and go all out on one day, and then you have a hard time mustering enough willpower to continue to work on the following day or for a whole week. It’s important that you do not overburden yourself, and that you take on moderate portions of your workload.

If you combine the hourly challenge with enough small breaks, you can get everything done really fast. Plus, you’ll have the rest of your day to recharge, and you won’t have an impression that you are exhausted, which will allow you to continuously work at the same level of productivity. With small breaks, you won’t get more work done, but you will manage to maintain the same level of healthy productivity, which is rather important.

6. Segment more copious tasks.

If there is one thing that will discourage you, it’s massive projects. When you know that you are going to work for a whole day, but you still won’t be able to complete the entire task, you will only end up feeling bad. So, when this happens, you need to segment the tasks into smaller parts, and view those smaller parts as daily tasks. It will make it easier for you to track your progress, and have a better sense of achievement after each day.

7. Group work.

Lastly, if you are having a hard time focusing, maybe you should try working in groups, provided that these groups consist of people who are eager to get the job done. When you are working in a group, you get that inner pressure of not wanting to hinder anyone, so you stay focused. You do not want to come off as irresponsible, so you force yourself to pay attention and be involved.

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To sum up, people very often face this problem, and it’s perfectly natural to lose enthusiasm. So, in order to solve these problems you need to innovate and try different tactics, you can also switch your tasks and do something a bit different, so that you are not doing the same things each day. It will also be useful to give group work a try or to try to come up with challenges to motivate yourself.

Feel free to use apps and to organize your tasks a bit differently to add more dynamics to your schedule, and you’ll be fine. Additionally, do not hesitate to fully utilize your holidays, and take a good rest, and make a good use of your free days, because if you want to stay productive on a long run you need to be fully rested.

Featured photo credit: https://pixabay.com/en/users/StartupStockPhotos-690514/ via pixabay.com

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Nemanja Manojlovic

Editor at MyCity Web

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Last Updated on August 7, 2018

14 Powerful Leadership Traits That All Great Leaders Have

14 Powerful Leadership Traits That All Great Leaders Have

Being a leader of a company or organization is certainly a difficult and often frustrating position – but it can also be tremendously rewarding.

Whether you’re just starting out as a leader, or have been leading for a while, you’ll be sure to benefit from knowing the essential traits that all great leaders possess.

Effective and successful leaders transcend the title of ‘manager’ or ‘boss’. They’ve found a way to achieve the perfect combination of charisma, enthusiasm and self-assurance (with a healthy dose of luck and timing probably added to the mix).

It may seem like some people are gifted with leadership skills, but the truth is most leadership traits can be learned, adopted, and strengthened with time and practice.

As we delve into the list of effective leadership traits, you will learn the behaviors and attitudes of a good leader.

The 14 most important leadership traits

Please read through the list of leadership qualities carefully. Take note of which of the traits you excel at – and which ones you need to work at.

Traits for better self-development

1. Vision and mission

Having a clear picture of what needs to be achieved is a crucial quality of good leadership.

This vision is often communicated in a mission statement, such as this one from Starbucks:

    How to develop vision? Spend time pinpointing what you need to achieve, and then plan the steps to get there. Here’s a complete guide on creating your own vision.

    2. Self-motivated

    It’s no coincidence that successful leaders have an abundance of self-motivation.

    Without a decent level of self-motivation, you’ll struggle to become a strong and respected leader. However, if you don’t have a lot of self-motivation right now, don’t despair.

    One of the secrets is to have definite goals to keep you motivated at all times. Some people also choose to reward themselves every time they achieve a goal, and this is certainly a good way to keep yourself enthused and motivated. Learn how to set an ambitious yet achievable goal here.

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    3. Optimism and positivity

    Positive energy is contagious. Great leaders are overflowing with this type of energy.

    Not only does a positive mindset make leaders easy to work with, but it also gives them a constant source of inspiration and ideas.

    Tap into this energy by aligning yourself with positive people and positive goals. Find out more about the habits of positive people here.

    4. Emotional stability

    In leadership positions, frustration and stress are daily occurrences. This is why leaders need to have strong and stable emotions. They can’t allow themselves to be easily knocked off track.

    If you’re prone to losing your emotional stability when stressed or frustrated, try some of these techniques: breath deeply and slowly for 30 seconds, go for a walk, drink some water (instead of tea or coffee), turn your focus onto something you can resolve. Here’re some effective ways to control your emotions.

    5. Self-confidence

    Watch a presentation by any CEO and you’ll see that even if they’re not natural presenters – they make up for this by having powerful self-confidence.

    It’s not just CEOs who have self-confidence, any successful leader will have this trait in abundance. One reason for this, is that only a confident person can persuade others and gain their respect.

    Worried that you have low self-confidence? Try faking it. Psychologists often recommend that if you ‘act’ at being confident, you’ll start to look, sound and feel like you ARE confident. And in time… you will be.

    If you look for more ways to boost your self-confidence, this confidence coach has got you some nice advice:

    How to Be Confident: 62 Proven Ways to Build Self-Confidence

    6. Decisiveness

    Leaders are frequently called upon to make decisions (some leaders may have to make dozens of decisions every day). In fact, you could say that making decisions is one of the key things a leader must do.

    Spend some time observing highly-successful leaders and you’ll see that they are quick to make decisions. They also enjoy making decisions, rather than stressing out like many non-leaders do when they’re asked to decide on something.

    Put yourself in the leadership bracket by developing your decision-making skills. Start with small decisions – and then work your way up to bigger and more difficult decisions. Once other people notice your decision-making prowess, they’ll automatically see you as leadership material.

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    I know it’s really quite difficult to make the right decisions sometimes, but don’t worry, here’s a guide for you:

    How To Make Good Decisions All The Time

    7. Passion and enthusiasm

    Expressive. Active. Energetic. These are words best describe a passionate leader.

    Great leaders are lively, driven and are possessed with zeal and purpose. It’s this passion that helps them achieve big results. If you want to emulate their success, then you need to develop passion and enthusiasm for the work at hand, and the end goals.

    Take a look at this Passion Pyramid to find out how importance a leader’s passion is to the team:

      One way to do this is to find what motivates you, and keep your focus firmly on that. For example, i f you’re motivated by helping others, then make sure your role and company are both suited to realizing this. If you’re motivated by money, then put your focus on achieving bonuses and pay rises.

      Take a look at Leo Babauta’s guide on how to find your passion.

      8. Accountability and responsibility

      Exceptional leaders know that at all times they’ll need to take responsibility for tasks and their results. This includes things likes individual and team performance, as well as being accountable for when things go wrong.

      When negative things occur (and you can guarantee they will from time-to-time), a great leader will immediately step in and take responsibility. Initially, they’ll try to resolve the problem in as quick and smooth a way as possible. But if this is not feasible, they’ll be sure to say that the buck stops with them – and they take full responsibility for what has happened.

      To develop your leadership skills, you must never shy away from responsibility or accountability. If you prefer to sweep mistakes under the carpet, then you’re demonstrating non-leadership traits. Try owning up to issues and finding solutions to them. By doing this, you’ll immediately gain people’s respect.

      Find out some tips on how to be a more responsible person here.

      9. Focus

      Distractions are everywhere. And it takes major focus to stay committed to tasks and goals. The best leaders understand this, and therefore, they’re always looking at ways to boost their team’s focus.

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      One way leaders do this, is to keep their team intensely focused on the bigger picture. This might entail allocating specific time for tasks and eliminating any non-essential work.

      If you’re easily knocked off track, you’ll need to spend some time boosting your focus. Try planning your day, week, month and year to help ensure that you don’t fall behind with achieving your goals. Check out the 7 strategies of staying super focus recommended by a productivity coach.

      10. Ever-learning

      Leaders know that to be successful they need to continually update their skills and knowledge. They deliberately learn all they can about their profession and industry, so they’ll able to make confident and assured decisions.

      Why is ever learning so important? I’ll leave it to you to find out the reason here:

      If I Am Living a Good Life, Why Should I Bother Learning New Stuff?

      Imagine a CEO of a solar power company. His company may have amazing solar panels, but when it comes to discussing business with potential buyers, if the CEO or his sales team show a lack of understanding about the solar industry and future trends, etc., they’ll be unlikely to win any business.

      It’s exactly the same for you. If you’re a team leader at an electronics store, you should make sure you fully understand all the products that you offer. But go beyond just that, and read about upcoming products and trends that might change what customers are interesting in buying in the future.

      Traits for effective communication

      11. Empathy

      The best leaders understand the feeling of their team members, customers and associates. They know when to praise, and when to discuss problems (usually in private).

      Without empathy, leaders will be seen as cold, harsh and lacking understanding. They’re also likely to be regarded as untrustworthy.

      One way to ‘put yourself in someone else’s shoes’ is to have regular informal discussions with your colleagues. When you do this, you’ll quickly learn their fears and desires. And when you understand why they have these – you’ll be in a position to express empathy. You can also learn to be more sensitive to others’ needs by taking up these communication skills.

      12. Persuasive and influential

      Communications are at the heart of all transactions. Whether it’s pitching for a sale or resolving a customer complaint, how you communicate will determine the outcome.

      Charismatic leaders such as Richard Branson (Virgin) and Mark Zuckerberg (Facebook) are confident and persuasive communicators. They know how to win over audiences and leave a lasting impressing in people’s minds.

      There’re some common barriers that you’ll have to overcome in order to communicate effectively:

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      How to learn effective communication? You could join the world-renowned U.S. nonprofit Toastmasters International. They’ve been training people in the art of public speaking since 1924, and members have included Napoleon Hill, author of Think and Grow Rich, and Star Trek actor Leonard Nimoy.

      If you don’t have time to join a club, then practice your communications skills at home. You can do this in front of a mirror, or even better, video yourself presenting, and then ask some friends and family members for feedback. You’ll be amazed at what they pick up on.

      Traits for ensuring an engaging team

      13. Team building

      If you put a bunch of random people together, you may have a loose definition of a team. In reality, a real team has purpose, drive – and a leader lighting the way.

      If you’ve worked in different teams and with different managers, you’ll no doubt have come to this conclusion:

      Managers who treat their team members like children are unpopular with the team. Conversely, managers who treat their team members like adults, are respected and well-liked by the team.

      The days of disciplinarian managers are passed. Nowadays, successful team leaders know how to inspire and motivate their team, while keeping a harmonious atmosphere between all team members.

      14. Fostering creativity

      Solutions to problems are rarely black and white. Often it takes a leader who can ‘think outside the box’ to come up with answers. In other words, a leader must be creative, and also help to foster creativity and innovation throughout their team.

      Creativity is not only associated with pursuits such as arts, literature and music, running a team can be just as creative. There will be times every day when you need to come up with ideas and give guidelines for your team to come up with theirs to solve problems.

      Leadership is a journey of continuous learning

      Leadership is an amazing experience that will take you on roads you’ve never traveled before.

      Begin now to build your skills and experience, pick out the traits that you currently lack – and then work on developing those.

      It will take tons of practice and time before becoming an effective leader but eventually you will join the ranks of great leaders.

      Featured photo credit: unsplash via unsplash.com

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