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7 Creative Tricks to Save Your Time and Boost Work Productivity

7 Creative Tricks to Save Your Time and Boost Work Productivity

This is one of the never ending subjects all busy people think about on a daily basis. There are various methods people use to boost their work productivity and many theories as to how one should approach this issue. We always want to achieve more and use the most of our each day.

In spite of all of the information you can find online on this topic, I feel like most of the advice really misses the point. It’s not about having thousands of solutions such as gadgets or habits up your sleeve. Having so many things to think about and organize is really only taking away your time and not helping you make the most out of it.

A lot of people end up being disrupted by their gadgets, apps, and habits because they miss the point. The point is not to adopt as many tricks as you can, but instead to use them properly. If you approach things the right way, they can work in your favor. If not, you will not achieve any results, and you will feel even more stressed than before.

1. Create a list of things you absolutely must do.

Create a short list, either on some phone app or on a piece of paper. This list should include the things that are essential to be done during that day and you should consider it sacred. You should use it as a reminder so that you don’t lose focus of what’s important. Create a couple of columns that shortly outline what must be done, or if you have to, add short specifics that concern that task.

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It should not be more complicated than that. This is your code, and you must stick to it at all times. Never allow something else to get in your way of achieving the goals you’ve set for a certain day. This brings us to the next trick.

2. Don’t allow yourself to get sucked in.

Saying to yourself “I must stay on schedule” is easy, but it’s often a hard thing to achieve, especially if you have an important position and everyone wants a piece of you. I can’t even count the number of days I woke up in the morning thinking that I won’t let anyone disrupt my plans during the day, and realizing after work that what happened was the complete opposite.

3. Use tools and apps.

You have probably created lists or flash cards with your responsibilities at some point, to see if that will motivate you to be more productive. To be honest it can work to some extent, but just like anything else, it can become tedious after some time.

A more interesting way of keeping track and increasing productivity is by using apps and tools. For example, at my workplace, we try different management tools just to keep things neatly organized and more entertaining. We use things like Toggl to collaborate on group projects, to have a smooth workflow and task distribution and to keep track of time. When you complete a project and know just how long it took you to complete it, you treat that time as a high score. Afterwards, you work harder in order to beat the record.

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We have also used Basecamp and Trello, since these apps can also work for group projects. However, it does not mean that you cannot use these tools outside the workplace as well. You can create lists of responsibilities and reminders can pop up on your computer or smartphone. You can even use it as a family, to distribute chores amongst each other. Give it a try; it really works.

4. Create hourly challenges.

This thing does not have an official name, although some people love to say – “get in the zone” but I just call it an hourly challenge. Basically, you challenge yourself to be fully focused and devoted to work for a whole hour. You set an alarm to go off, and once you start, you are not allowed to do anything outside of the task at hand.

Whenever we work, we tend to doze off and we just allow our train of thought to navigate our thinking, but if you are one hundred percent focused on your task for a whole hour, you will see just how much you can accomplish.

It’s important that you take a short break afterwards, before you get into another hourly challenge, because avoiding this can be really mentally exhausting.

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5. Take small breaks.

One thing that can seriously harm your productivity is work overload. You take on additional tasks and go all out on one day, and then you have a hard time mustering enough willpower to continue to work on the following day or for a whole week. It’s important that you do not overburden yourself, and that you take on moderate portions of your workload.

If you combine the hourly challenge with enough small breaks, you can get everything done really fast. Plus, you’ll have the rest of your day to recharge, and you won’t have an impression that you are exhausted, which will allow you to continuously work at the same level of productivity. With small breaks, you won’t get more work done, but you will manage to maintain the same level of healthy productivity, which is rather important.

6. Segment more copious tasks.

If there is one thing that will discourage you, it’s massive projects. When you know that you are going to work for a whole day, but you still won’t be able to complete the entire task, you will only end up feeling bad. So, when this happens, you need to segment the tasks into smaller parts, and view those smaller parts as daily tasks. It will make it easier for you to track your progress, and have a better sense of achievement after each day.

7. Group work.

Lastly, if you are having a hard time focusing, maybe you should try working in groups, provided that these groups consist of people who are eager to get the job done. When you are working in a group, you get that inner pressure of not wanting to hinder anyone, so you stay focused. You do not want to come off as irresponsible, so you force yourself to pay attention and be involved.

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To sum up, people very often face this problem, and it’s perfectly natural to lose enthusiasm. So, in order to solve these problems you need to innovate and try different tactics, you can also switch your tasks and do something a bit different, so that you are not doing the same things each day. It will also be useful to give group work a try or to try to come up with challenges to motivate yourself.

Feel free to use apps and to organize your tasks a bit differently to add more dynamics to your schedule, and you’ll be fine. Additionally, do not hesitate to fully utilize your holidays, and take a good rest, and make a good use of your free days, because if you want to stay productive on a long run you need to be fully rested.

Featured photo credit: https://pixabay.com/en/users/StartupStockPhotos-690514/ via pixabay.com

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Nemanja Manojlovic

Editor at MyCity Web

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Last Updated on October 16, 2018

16 Productivity Secrets of Highly Successful People Revealed

16 Productivity Secrets of Highly Successful People Revealed

The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

How about a unique spin on things?

These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives.

Learn from these highly successful people’s personal development skills, turn these skills into your daily habits and you’ll get closer to success.

1. Empty your mind

It sounds counterproductive, doesn’t it?

Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

Here’s a guide to help you empty your mind and think sharper:

How to Increase Brain Power, Boost Memory and Become 10X Smarter

2. Keep certain days clear

Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

3. Prioritize your work

Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Chop up your time

Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

5. Have a thinking position

Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

6. Pick three to five things you must do that day

To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

Make sure they’re things that need to be done that day, so you don’t keep putting them off.

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7. Don’t try to do too much

OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew.

Don’t say yes to every work project or social engagement and find yourself in way over your head.

8. Have a daily action plan

Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

9. Do your most dreaded project first

Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else.

This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

10. Follow the “Two-Minute Rule”

The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then.

Putting it off just adds to your to-do list and will make the task seem more monumental later.

11. Have a place devoted to work

If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

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Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

12. Find your golden hour

You don’t have to stick to a “typical” 9–5 schedule!

Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

13. Pretend you’re on an airplane

It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

If you find yourself easily distracted and can’t focus, this method will help you overcome distractions.

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14. Never stop

Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

15. Be in tune with your body

Your mind and body will get tired of a task after ninety minutes to two hours focused on it.

Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

16. Try different methods

Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

Featured photo credit: Unsplash via unsplash.com

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