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5 Ways To Effectively Protect Your Intellectual Property

5 Ways To Effectively Protect Your Intellectual Property

Intellectual property is one of the most difficult things to protect. There is no greater hazard to your company than losing these critical pieces of information. Whether they’re plans for new efforts in assembly, or simply the materials you use to train your employees, the risks of losing such information to your competition are real and potentially very expensive over the long term.

So what can you do to protect yourself?

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1. Secure your materials

As with anything valuable, you must secure proprietary information where it is stored and handled. When your valuable are virtual goods like training materials, one of the most important things to consider is comprehensive network security. Failing to implement security is an invite to hackers and thieves to help themselves to your confidential data.

It can be difficult to convince personnel that these steps are as important. It is a worthwhile investment of your time to conduct in-service training or host other activities to impress upon everyone that utilizing the required encryption, password protection, and firewall steps is as important as locking the front door of the Louvre.

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2. Don’t train your tentative employees until they need it

Secure information is often described as being available on a “need to know” basis. If someone doesn’t need to know, don’t tell them. Apart from reducing the amount of training that goes on, this also helps secure data. Imagine taking a new employee through a full week of training on your materials and then losing him or her–and subsequently, the intellectual property–to a competitor. There is always the risk of that happening, but if that employee did not yet need to be trained in so many aspects within the first week, it was an unnecessary risk to have taken.

This also cuts down on wasted effort in training. It can be very exciting when new methods or topics come available, and the temptation can be great to hurry and get ahead of the curve by training personnel as quickly as possible. However, the inevitable bugs associated with the rollout of new versions of any product–concrete or virtual–necessitate a more measured approach in training personnel. That brings us to our next point.

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3. Keep the target moving

Sometimes the best strategy to avoid theft of your intellectual property is to change it. It doesn’t require a complete overhaul of everything you do, just a few basic changes or re-ordering of steps.

A good example of this, on a simpler level, is the evolution of company logos. While we think the Golden Arches at McDonald’s are unchanged from Ray Kroc’s earliest days in the U.S., the fact is that there has been an ongoing evolution in the coloration, shape, font, and so forth ever since it first emerged.

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Think of your training the same way. For starters, any product, service, or system that you are training on will undergo periodic changes. Anything technological certainly will. So sometimes, the mere passage of a few months can make any pirated information obsolete. And if you can accelerate that process, even just a little, your vulnerability is even lower.

As an employee, the knowledge and materials generated by your employer required many hours of work and significant financial investments to create. It is your duty not only to make use of them, but to make sure that they stay in-house where they belong so that those investments pay off.

4. Make a habit of documenting everything

Just keeping patents is simply not enough. When you register your patent and start working on your idea, you start a war with a lot of people who are in same industry. Keeping a journal is a best practice. This journal should include everything from the inception of the idea, every meeting you make, every person you meet. Doing this will help you really grab hold of your idea and aid you in auditing any leaks.

5. Execute your ideas quickly

Our mind is a thinking machine, and sometimes, when it’s on the move, it showers us with noble ideas, but it can also feed us negativity and depression. When you think an idea is worth chasing, you should act on it fast. You’re never sure whether somebody, somewhere, might have a similar idea, and beat you to it. As businessmen put it, idea plus execution plus investment increases your chances of success.

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Nabin Paudyal

Co-Founder, Siplikan Media Group

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Last Updated on December 17, 2018

Read this and stop feeling overwhelmed…for good!

Read this and stop feeling overwhelmed…for good!

We live in a time of productivity overload.

Everywhere you turn are articles and books about how to be more productive, how to squeeze 27 hours of work out of every 24, how to double your work pace, how to do more and more all in the name of someday getting out of the rat race. Well this is about the side effects of those ideas. If we aren’t multitasking, we feel lazy. If we aren’t doing everything, we feel like we’re slacking. We compare ourselves to others who we think are doing more, having more, getting more and achieving more, and it’s driving us crazy. We feel overwhelmed when we think we have too much to do, too much is expected of us, or that a stressor is too much for us to handle. And we respond by lashing out with emotions of anger, irritability, anxiety, doubt and helplessness.

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This season especially is the most stressful time of year. Between the holidays, final exams, family gatherings and general feelings of guilt that it’s the end of the year, it’s easy to get overwhelmed thinking of all the things you still need to get done. But if you use these tips, not only will you get the important stuff done, you’ll keep your sanity while doing it!

    Is this you?

    Change your thought pattern-stop thinking negatively

    When you feel overwhelmed, the first thing you do is start thinking negatively or begin to resent why it’s your responsibility in the first place! The first thing you have to do is to stop! Stop thinking negatively immediately. Instead, focus on the positive. If you’re stuck in traffic, think of how great it is to have some time to yourself. If you’re rushing trying to get things done by a deadline, think how lucky you are to have a purpose and to be working towards it. If you’re stressing about a final exam, think of how fortunate you are to be given the opportunity of higher education. After you’ve changed your thought patterns, you must then say to yourself “I can do this.” Keep saying it until you believe it and you’re more than halfway to ending feeling overwhelmed.

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    Take a deep breath/change your body posture

    When you’re stressed certain things happen to your body. You start to breath shallowly, you hunch over, you immediately tense up and all that tension drives your feelings of stress even more. Relax! Straighten your posture and take at least ten deep, cleansing, breaths. Force yourself to smile and do something to change your state. It could be as simple as giving yourself a hug or as silly as clapping your hands three times, throwing them up in the air and shouting “I GOT THIS!” Think to yourself, how would I sit/stand if I had perfect confidence and control of the situation?

    Focus on right now

    Now that you are in a better state of mind and are no longer thinking negatively, you need to focus on the here and now. Ask yourself this question: What is the most important thing I have control of and can act on right now? Keep asking yourself this until you have a concrete next step.

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    Take Action

    Now that you know what’s most important and what to do about it, do it! Start with the first step and focus on getting that done. Don’t worry about anything else right now, just on what your first step is and how to get it done. Once that’s done with, determine the next most important step and get that done.

    Let go of what you can’t control (the gambler’s theory)

    Seasoned gamblers understand the importance of due diligence and knowing when to let go. The Gambler’s Theory is that once your bet is placed there is nothing you can do, so you might as well relax and enjoy the process. The time to worry is when you’re figuring out the best odds and making the decision of what to bet when you can actually take action. I used this one a lot in college. After an exam, there is absolutely no point in stressing about it. There’s nothing you can do. And the same goes for feeling overwhelmed. If you can do something about your situation, do it, focus and take action. But if you’ve done what you could and now are just waiting, or if you’re worried about something you have no control over, realize that there’s no point. You might as well relax and enjoy the moment.

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    yoga-422196_1280
      Relax and enjoy the moment

      Stop feeling guilty

      Finally, stop comparing yourself to others. If you are at your wits end trying to keep up with what you think you should be doing, you aren’t being fair to yourself. This isn’t to say that you shouldn’t strive for improvement, just don’t go overboard because you feel like you have to. Only you know what’s really important to you, and your personal success journey so focus on what your top priorities are, not someone else’s.

      Everyone feels overwhelmed sometimes. The important thing is to realize it’s normal and that you can do something about it by taking focused and deliberate action. Happy Holidays!

      Featured photo credit: Stress Therapy via flickr.com

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