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The Right Way To Be A Multitasker

The Right Way To Be A Multitasker

Some people have a very precise definition of who they are, and if it works for them, that’s great. I can see how comforting it can be to look at yourself in the mirror and say: “I am exactly the person I think I am.”

The trouble for me is: I don’t find it comforting. I find it stifling. Don’t get me wrong, I have expectations of myself, others and the world.
But I’ve never felt like I was a fixed concept. I change, and by that I don’t mean I change with time, I mean I change all the time. I get to choose who I want to be at every second, and that makes me feel free.

The thing is, most productivity theories are meant for single-minded people. They tell us we should focus on one project, take it to the limit, then move on to the next one, hopefully in a perfect continuity. The productivity ideal seems to be: know exactly what’s coming next, and then become exactly that.

But I don’t think that reflects the way most people function. We have jobs. We have personal lives. We have hobbies, interests, mood swings, little illnesses, moments of motivation, moments of joy. All of those things constantly change. They shift, interact and often conflict, requiring us to make hard choices, and if there’s a choice we don’t know how to make, we feel like we failed. But we didn’t fail. We were simply the usual victims of a case of “Life happens”. Life does happen, all the time. My point is, we should embrace it.

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1. Let the pressure off

The first and biggest culprit for our unhappiness is the feeling that we should be doing “more.” Am I getting enough sleep? Am I spending enough time with my family? What if my 50 hours of weekly work are insufficient? We don’t even wait for our loved ones to complain, or for our boss to give us feedback. We are constantly pitting ourselves against the clock, under the impression that more hours is always better.

Well, that’s simply not true.

A large body of work supports the claim that our productive time is capped. 40 to 50 hours per week is the spot after which we cannot focus anymore. Much like an athlete training for a marathon, our brain needs time to recover, and grudging that is the most direct path to a burnout (a well-known Finnish study postulates that people who work 11 hours per day are at a 2.5 times higher risk of suffering from depression than people who work for 7-8 hours.)

Our friends and family too need quality time rather than a lot of time (ignore this if you’ve just put a toddler into this world, and revisit once you leave them in Kindergarten.) Does your better half prefer to have your undivided attention for 1 hour, or would they rather have you slumped on the couch by their side with your laptop for the whole evening? There you go.

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We really need to leave the “longer is better” mindset behind. Instead, we should commit to every activity we undertake. Work less but be more focused. Run less but do interval training. We cannot add more hours to our days, but we can make the most of each hour. That’s the goal.

2. Don’t give up on things that matter

Once you realize you don’t need to do more, it’s time to get another complex out of the way. You are allowed to have many different things matter to you. You don’t need to pigeonhole yourself as a family person, a workaholic, a fitness addict or a geek.

In my case, I have a partner, a family and a job, I am trying to get into running, and I love video games, books, movies, theater, singing, taking pictures. Every one of these things matters to me. Some people might say: why don’t you pick a couple activities, that should be enough to make you happy, right?

Wrong. The vast amount of things I enjoy is part of who I am, and each moment I spend enjoying them increases me. Why would I specialize?

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First of all, there are diminishing returns to everything: our productivity, our enjoyment of activities, and indeed our enjoyment of others. We all have stories of people going away on holidays with best friends, and wanting to strangle them before the end…

Second and most importantly, having diverse interests has been proven time and time again to make us smarter, quicker, more apt to create new, impactful ideas and things. In The Art of Scientific Invention, W.I.B. Beveridge explained, in 1957 already, that our brains need an “eclectism of influence” to be at their best. In other words, diversifying our activities is not only alright, it’s a necessity.

So instead of grudgingly giving up on things you enjoy for the sake of conforming to a definition, leave the door open. If anything, discover new things to enjoy from time to time! We all age, but we don’t have to grow old.

3. Track your time to get rid of distractions

The big question, of course, is: how to fit all that in a week? There’s only so much time you can claw back. If you work 40 hours instead of 42, that’s still only 2 hours. So what gives?

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I really committed to tracking my time 2 years ago, when we created with two friends our own automated time-tracking app, Smarter Time. And I’ve learned something very important.

I was spending ages on things that did not matter to me, and could only be qualified as wasting time. I used to go back and forth between my work and silly articles on social media constantly. 10 minutes working, 4 minutes on Facebook. 10 minutes on emails, 3 minutes on Twitter. That’s about 25% of my working hours wasted. As a result, I felt I had to work 25% more. That’s not 2 hours, people. That’s the difference between a 50 and a 62 hour week. It’s huge.

But the thing is, because each distraction was very short in duration, I would never have guessed they were adding up to so much. That’s where having an objective way of tracking my time came into play. I essentially replaced 12 hours of useless time-wasters with a diversification of activities that actually make me grow.

Another thing it helps with is to balance your interests out. Let’s say I have a couple hours free. I’d like to play a bit of guitar, but then, I’d also like to play a video game. I can have a look at my analytics and decide: “Oh, I’ve played 10 hours of guitar this month, by my standards that’s enough. Let’s exterminate some alien species online!”

Multitasking, like any complex system, is a matter of organisation. Sure, it’s easier to have one job, one hobby and one friend; you always know what you’re going to do next. But if that doesn’t work for you, then you shouldn’t feel bad for wanting to broaden your horizons. We only have one life, but we each have an infinity of ways of living it – so why not try several ways at a time? There’s no reason not to be all the persons you want to be.

Featured photo credit: Steven Depolo via flickr.com

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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