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The Right Way To Be A Multitasker

The Right Way To Be A Multitasker

Some people have a very precise definition of who they are, and if it works for them, that’s great. I can see how comforting it can be to look at yourself in the mirror and say: “I am exactly the person I think I am.”

The trouble for me is: I don’t find it comforting. I find it stifling. Don’t get me wrong, I have expectations of myself, others and the world.
But I’ve never felt like I was a fixed concept. I change, and by that I don’t mean I change with time, I mean I change all the time. I get to choose who I want to be at every second, and that makes me feel free.

The thing is, most productivity theories are meant for single-minded people. They tell us we should focus on one project, take it to the limit, then move on to the next one, hopefully in a perfect continuity. The productivity ideal seems to be: know exactly what’s coming next, and then become exactly that.

But I don’t think that reflects the way most people function. We have jobs. We have personal lives. We have hobbies, interests, mood swings, little illnesses, moments of motivation, moments of joy. All of those things constantly change. They shift, interact and often conflict, requiring us to make hard choices, and if there’s a choice we don’t know how to make, we feel like we failed. But we didn’t fail. We were simply the usual victims of a case of “Life happens”. Life does happen, all the time. My point is, we should embrace it.

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1. Let the pressure off

The first and biggest culprit for our unhappiness is the feeling that we should be doing “more.” Am I getting enough sleep? Am I spending enough time with my family? What if my 50 hours of weekly work are insufficient? We don’t even wait for our loved ones to complain, or for our boss to give us feedback. We are constantly pitting ourselves against the clock, under the impression that more hours is always better.

Well, that’s simply not true.

A large body of work supports the claim that our productive time is capped. 40 to 50 hours per week is the spot after which we cannot focus anymore. Much like an athlete training for a marathon, our brain needs time to recover, and grudging that is the most direct path to a burnout (a well-known Finnish study postulates that people who work 11 hours per day are at a 2.5 times higher risk of suffering from depression than people who work for 7-8 hours.)

Our friends and family too need quality time rather than a lot of time (ignore this if you’ve just put a toddler into this world, and revisit once you leave them in Kindergarten.) Does your better half prefer to have your undivided attention for 1 hour, or would they rather have you slumped on the couch by their side with your laptop for the whole evening? There you go.

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We really need to leave the “longer is better” mindset behind. Instead, we should commit to every activity we undertake. Work less but be more focused. Run less but do interval training. We cannot add more hours to our days, but we can make the most of each hour. That’s the goal.

2. Don’t give up on things that matter

Once you realize you don’t need to do more, it’s time to get another complex out of the way. You are allowed to have many different things matter to you. You don’t need to pigeonhole yourself as a family person, a workaholic, a fitness addict or a geek.

In my case, I have a partner, a family and a job, I am trying to get into running, and I love video games, books, movies, theater, singing, taking pictures. Every one of these things matters to me. Some people might say: why don’t you pick a couple activities, that should be enough to make you happy, right?

Wrong. The vast amount of things I enjoy is part of who I am, and each moment I spend enjoying them increases me. Why would I specialize?

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First of all, there are diminishing returns to everything: our productivity, our enjoyment of activities, and indeed our enjoyment of others. We all have stories of people going away on holidays with best friends, and wanting to strangle them before the end…

Second and most importantly, having diverse interests has been proven time and time again to make us smarter, quicker, more apt to create new, impactful ideas and things. In The Art of Scientific Invention, W.I.B. Beveridge explained, in 1957 already, that our brains need an “eclectism of influence” to be at their best. In other words, diversifying our activities is not only alright, it’s a necessity.

So instead of grudgingly giving up on things you enjoy for the sake of conforming to a definition, leave the door open. If anything, discover new things to enjoy from time to time! We all age, but we don’t have to grow old.

3. Track your time to get rid of distractions

The big question, of course, is: how to fit all that in a week? There’s only so much time you can claw back. If you work 40 hours instead of 42, that’s still only 2 hours. So what gives?

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I really committed to tracking my time 2 years ago, when we created with two friends our own automated time-tracking app, Smarter Time. And I’ve learned something very important.

I was spending ages on things that did not matter to me, and could only be qualified as wasting time. I used to go back and forth between my work and silly articles on social media constantly. 10 minutes working, 4 minutes on Facebook. 10 minutes on emails, 3 minutes on Twitter. That’s about 25% of my working hours wasted. As a result, I felt I had to work 25% more. That’s not 2 hours, people. That’s the difference between a 50 and a 62 hour week. It’s huge.

But the thing is, because each distraction was very short in duration, I would never have guessed they were adding up to so much. That’s where having an objective way of tracking my time came into play. I essentially replaced 12 hours of useless time-wasters with a diversification of activities that actually make me grow.

Another thing it helps with is to balance your interests out. Let’s say I have a couple hours free. I’d like to play a bit of guitar, but then, I’d also like to play a video game. I can have a look at my analytics and decide: “Oh, I’ve played 10 hours of guitar this month, by my standards that’s enough. Let’s exterminate some alien species online!”

Multitasking, like any complex system, is a matter of organisation. Sure, it’s easier to have one job, one hobby and one friend; you always know what you’re going to do next. But if that doesn’t work for you, then you shouldn’t feel bad for wanting to broaden your horizons. We only have one life, but we each have an infinity of ways of living it – so why not try several ways at a time? There’s no reason not to be all the persons you want to be.

Featured photo credit: Steven Depolo via flickr.com

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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