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Better Office Setups for Better Office Health

Better Office Setups for Better Office Health

Is your office space making the people in your organization unhealthy? There are many things in an office that can hurt office health: the heating, ventilation, and air conditioning systems (HVAC), the lighting, even the layout.

Office space psychology can dictate the stress level of employees and thus their productivity. Healthy workers are happy workers, and workers today are no longer tolerating unhealthy situations.

How do you improve the health of your employees by changing your office spaces? There are many ways, and they can sometimes depend on the industry.

De-Clutter

Start your layout changes by getting rid of things your office doesn’t really need. Go paperless by trying electronic document management or document imagine options. Reducing your office’s paper production not only eliminates equipment and furniture, it is a great way to make your office green.

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Remove extra furniture by doing surveys of what has actually been used in the last six months to a year. This was a common practice in an office in which I worked. Once every six months, a usage inventory was taken, and if a piece of furniture hadn’t been properly used since the last inventory, it was turned over to Finance for surplusing.

One thing that should not be removed in the de-cluttering process is the personal property of an employee, unless it is of a highly unprofessional manner. The same office that inventoried furniture required that employees with front-facing counters and spaces remove any and all personal items. We couldn’t even have pictures of family members, including children. This type of restriction only contributes to stress among employees.

Assess The Workflow

The type of layout you choose will depend on your workflow as much as the architecture of your office itself. If your employees deal with sensitive information, segmented work spaces may indeed be the right layout for your organization.

However, there are ways of creating individual workspaces for workers that are less cubicle-like while maintaining privacy. Put your employees on laptops and build short walls between workspaces to maintain privacy rather than giant, opaque cubicles

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    If your employees have to be on the phone all the time, don’t overlook the fact that they also need to be able to get up and walk around frequently. Sitting at our desks all day isn’t healthy, mentally or physically. Don’t just consider the desk layouts for phone-connected employees. Choosing the right phone equipment and headsets can have a great impact on employee health.

    Employees who don’t feel tethered to their desks will feel more appreciated by their employers, contributing to a decrease in stress and an increase in productivity.

    Does your organization work in teams? Lay out your office furniture in creative manners that allow teams to both work closely and collaborate efficiently.

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      You can lay desks out in lines, in squares, even in circles. Offices in the 50s were typically arranged like classrooms, with employees’ desks laid out to face management. Using a more equalizing office layout is likely to elicit more creativity and collaboration.

      If your organization happens to be in a space with an interesting architectural structure or a spectacular view, take advantage of it. Don’t put executive offices or conference rooms in the corners where all the windows are.

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      people-office-team-collaboration

        Create collaborative spaces for teamwork and reserve bullpens of desks, including those of the execs, for the middle of the spaces. As an alternative, line up desks facing walls of window so that employees can take advantage of sunlight and fresh air.

        Get Creative

        Open office spaces are no longer just a fad. They are better for company culture because they not only foster teamwork, they contribute to the physical and mental wellbeing of employees. They allow employees to socialize while still giving them space to complete their work.

        The myriad options can be inspiring, no matter the industry. Take stock of the needs of your employees and your organization, then get creative with your layout. Of course, make sure that your creativity is tempered with a little practicality. Just as open layouts can be great for overall employee wellness, if they’re not done properly, they can be scary places for some.

        You won’t get it right the first time, but with planning and creativity, you won’t get it wrong either.

        Photos via VisualHunt.com.

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        H. E. James

        Writer and researcher

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        Last Updated on November 5, 2019

        How to Use Visual Learning to Work More Effectively

        How to Use Visual Learning to Work More Effectively

        Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

        But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

        The Importance of Knowing Your Learning Style

        Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

        But it all starts when you’re able to first identify the best way you learn.

        As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

        Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

        There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

        The four most popular types of learning styles are:

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        • Visual learning style (what this article talks about).
        • Aural or auditory learning style (learning by listening to information presented).
        • Verbal or linguistic learning style (learning that involves speech and writing).
        • Tactile learning style (learning by touching and doing)

        But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

        How to Know If You’re a Visual Learner?

        When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

        I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

        Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

        However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

        Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

        While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

        Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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        By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

        How to Use Visual Learning for Success

        Here’re 4 ways to use visual learning to boost your career or business:

        1. Bring back the to-do list. Then add shapes and colors to boost productivity.

        We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

        While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

        I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

        2. Add graphs, charts and symbols to your reports.

        Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

        Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

        As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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        And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

        3. Effectively brainstorm with mind-mapping.

        Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

        With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

        Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

        It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

        Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

        Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

        4. Add video streaming to meetings.

        What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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        When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

        For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

        Is Visual Learning Better Than Other Learning Styles?

        No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

        You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

        The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

        More About Learning Styles

        Featured photo credit: Unsplash via unsplash.com

        Reference

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