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5 Daily Habits Of High Achievers

5 Daily Habits Of High Achievers

2016 is going to be your year. It’s going to be the year you finally achieve those big, hairy, audacious goals you’ve been thinking about for many years. It’s going to be your breakout year.

You believe in yourself.

Of course, there’s a massive difference between believing and achieving.

If all you do is believe in yourself, you’ll end up with a lot of self-esteem and very little accomplished. So, how do you make the leap from big believer to big achiever?

You practice these 5 habits — Every. Single. Day.

1. Find And Focus On Your Peak Performance Times

It’s tempting to think that all hours are equally valuable. This is patently false. Depending on your body makeup and energy levels, some hours are far more productive than others. Some people find themselves most productive before dawn. Others find themselves cranking through mountains of tasks in the quiet hours after the kids go to sleep.

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It’s not better to be a morning person or night owl. What matters is determining when you’re most productive and then working on your most important tasks during that time window.

As Daniel Threlfall says:

“Productivity is more than the sum of your time management techniques. Productivity requires that you discover the blend of your resources — time and energy — that allows you to reach maximum productivity. In order to successfully manage time, you must also competently manage energy.”

And so the question arises: are you focusing on your most important work during your most productive times, or are you wasting time with Facebook or fantasy sports? There’s absolutely nothing wrong with skimming social media or watching stupid cat videos on YouTube. But, if you want to be a high achiever, you’ll spend your peak hours on your most important tasks.

2. Be Ruthless About Distractions

It’s no secret that multitasking kills productivity. There is no way to make significant progress when you’re getting blasted by text messages, Facebook messages, emails, and Skype chats. Your brain can’t constantly change gears. Every distraction means less achievement.

High achievers are absolutely ruthless about eliminating all distractions from their lives. They put their phones on mute or turn them off all together. They block social media. They completely shut down their email, or even set up an auto-response to tell people that they won’t be getting back to them immediately.

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Distractions can be appealing. They are a break for the brain. But few things kill achievement faster than distractions.

Will you be ruthless about eliminating distractions this year? Will you do whatever it takes to kill those things that keep you from achieving your goals?

3. Crush Your Most Important Things First

When you sit down to work, it’s tempting to start on easy things — emails, quick phone calls, or social media replies. Getting a few of these things done may give you a sense of momentum. It feels good to get some things checked off your list.

But what sets high achievers apart from the rest is that they always do the most important things first. Productivity expert James Clear says:

“If you do the most important thing first each day, then you’ll always get something important done. I don’t know about you, but this is a big deal for me. There are many days when I waste hours crossing off the 4th, 5th, or 6th most important tasks on my to-do list and never get around to doing the most important thing.”

You have to ask yourself: Do I want to get more done or get the right things done? You can technically get more done by doing easier tasks first, but that’s a losing game in the long run.

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In 2016, will you focus on getting the most important things done first? Will you always ensure you’re making progress on your most important tasks rather than focusing on your easiest tasks?

4. Become A List Master

The highest achievers always know exactly what they should be doing next, and they know this by maintaining detailed lists of all their tasks. They don’t float aimlessly from task to random task. They don’t do whatever they feel like at the moment. They keep a laser focus on their task list.

The power of lists is that they keep you on track. Without keeping a proper series of task lists, it’s easy to do whatever you feel like. But with the power of lists, you can attack your day instead of having your day attack you.

As productivity expert Paula Rizzo says:

“When you’re juggling a lot of tasks, things will fall through the cracks, and lists are amazing for keeping yourself on target and getting things done.”

If you need to track lists, apps like Omnifocus, Things, and ToDoIst are great options.

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5. Be S.M.A.R.T. About Your Goals

Setting goals is good, but you should be very specific about how you set your goals. Most goal-setting experts recommend using the “S.M.A.R.T.” method. Goals should be:

S – Specific. Wanting to do more exercise is a good goal. But there’s a much better chance of you achieving your goal if it’s more specific, like: Run 200 miles in 3 months.

M – Measurable. You can’t track your progress if your goal isn’t measurable. Instead of saying, “I want to lose weight,” say, “I want to lose 15.5 pounds.”

A – Attainable. Every goal you set should stretch you, but every goal should also be attainable. If you never exercise, you won’t be able to run a marathon within 2 weeks, but you could run 5 miles.

R – Realistic. This is closely tied to attainable goals. All goals should be realistic given your circumstances. They should take your limitations into account, while still stretching you to new heights.

T – Timely. Every goal should have a start and end date. If you don’t know when you want to achieve something, you’ll never know if you’ve actually met your goal.

Conclusion

2016 really can be your year if you’re willing to follow these 5 habits. They won’t necessarily be easy, but the results will be incredibly satisfying. Being a high achiever isn’t just for the elite. Anyone can be a high achiever if they’re willing to do the work!

Featured photo credit: Unsplash via static.pexels.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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